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February 1986
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HPC Meeting Minutes 1986
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February 1986
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South Bend HPC
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Minutes
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i <br />294 RULES OF ORDER 1306 <br />2) In organizations such as many churches or some soy- <br />cieties in which there are no required or effective ' <br />annual dues and the register of members is not ges- <br />erally reliable as a list of the bona fide members, the <br />quorum at any regular or properly called meeting <br />consists of those who attend. <br />3) In a body of delegates, such as a convention, the q%w <br />rum is a majority of the number who have been rte- <br />istered as attending, irrespective of whether some m+7► <br />have departed. This may differ greatly from the nous <br />ber elected or appointed. <br />4) In any other deliberative assembly with enrolled mew <br />bership whose bylaws do not specify a quorum, tiro::' <br />quorum is a majority of all the members. <br />To accomplish their work, voluntary societies that hate <br />an enrolled membership generally need a provision in dwk <br />bylaws establishing a relatively small quorum --consider- <br />ably less than a majority of all the members. In most so& <br />organizations, it is rarely possible to Obtain the attendance <br />of a majority of the membership at a meeting. Sometirmes <br />the specification of a quorum is based on a percentage of <br />the membership; but such a method has the disadvantapr; <br />of requiring recomputation and may lead to confusion—gyp <br />example, when the secretary, or other officer who is is ;s <br />position to certify as to the current number of members foe, <br />purposes of the percentage calculation, is absent. There *,, <br />no single number or percentage of members that will bi <br />equally suitable as a quorum in all societies. The quonak <br />should be as large a number of members as can reasot%& <br />be depended on to be present at any meeting, except in yr <br />bad weather or other exceptionally unfavorable condition <br />NOTE ON PROCEDURE IN CHANGING QUORUM PROVISION IN WV! <br />LAws. If it becomes necessary to change the quorum prnr <br />sion in a society's bylaws, care should be taken, because 19F <br />the rule is struck out first, the quorum will instantly beco ee <br />a majority of the membership, so that in many cases a goon <br />QUORUM 295 <br />rum could not be obtained to adopt a new rule. The proper <br />procedure is to strike out the old provision and insert the <br />mew provision, which is made and voted on as One question. <br />QUORUM IN BOARDS AND COMMITTEES. In a committee of <br />the whole or its variations (51), the quorum is the same as <br />in the assembly unless the rules of the assembly or the or- <br />ganization (that is, either its bylaws or its rules of order) <br />specify otherwise. In all other committees and in boards, <br />the quorum is a majority of the members of the board or <br />committee unless a different quorum is fixed: (a) by by- <br />laws, in the case of a board or standing committee that they <br />specifically establish; or (b) by the rules of the assembly or <br />„ organization or by the motion establishing the particular <br />l f a committee that is not expressly <br />Committee, in the case o <br />s. A bard or committee does not <br />havel he power to determine is quorum <br />estabished by the bylaw unless the bylaws <br />to provide. <br />PROCEEDINGS OF A QUORUM. In the absence <br />AOCE£DINGS IN THE ABSENCE <br />of a quorum, any business transacted (except far the actions <br />torted in the next paragraph) is null and void. In such a case, <br />It is the business that is illegal, however, not the meeting; <br />to be <br />W thus, if the society's rules require the <br />detractslf from the <br />-add, the absence of a quorum in no way <br />#xtt that the rules were complied with and the meeting was <br />t1d—even though it had to adjourn immediately. <br />The only action that can legally be taken in the absence <br />of a quorum is to fix the time to which to adjourn (22), ad- <br />(21), recess (20), or take measures to obtain a quo- <br />tnm. In the last category, a motion that absent members be <br />"contacted during a recess and asked to attend would repre- <br />;fent such a measure. In assemblies having the power to <br />compel attendance, a Call of the House can be ordered (see <br />below). The prohibition against transacting business in the <br />absence of a quorum cannot be waived even by unanimous en. <br />Consent, and a notice (p. 100) cannot be validly g' <br />ere is important business that should not be delayed, the <br />there <br />
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