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April 22, 2020 <br />TO: Members of the Board of Public Works <br />FROM: Sean Ward, Director of Streets & Sewers <br />RE: Special Purchase Exception <br />IC 5-22-10/Significant Governmental Savings <br />Rental of Cracksealing Equipment <br />We are asking that the Board of Public works grant our request to enter into an agreement with <br />SealMaster under which we agree to purchase cracksealing material from them and they agree to <br />provide us with the application machine at no cost for a period of approximately six (6) months. They <br />also agree to be responsible for all repairs and maintenance and will visit the job site to determine if <br />field repairs can be made. If a machine becomes non -operational, another machine will be provided in <br />a timely manner. <br />The cracksealing material is available from SealMaster in skid lots, 2,400 pounds each, at a cost of <br />$1.05 per pound, or $2,520.00 per skid. Our plan is to apply 15 skids (36,000 pounds) of material this <br />season which will equal approximately 540,000 feet of cracksealing. <br />Cost: Material-36,000 pounds @ 1.05 $37,800.00 <br />We reached out to Bit Mat products to see if they had any similar plans. They offered a quote (see <br />attached) for rental on the application machine and material. The rental cost is $4,000.00 month and <br />the material cost in skid lots, 1,950 pounds each, is $.62 per pound, for a skid price of $1,209.00. <br />Cost: Rental — 6 months @ $4,000.00 $24,000.00 <br />Material — 36,000 pounds @ .62 $22,320.00 <br />$46, 320.00 <br />Considering the projected savings of $8,520.00, we ask that you grant our request for a Special <br />Purchase Exception and allow the Street Department to enter into the agreement with SealMaster. <br />