Statement of Work No. 003 – Reduction of DFO Project Scope - Crowe LLP

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INTER -OFFICE MEMORANDUM MACE' Department of Innovation & Technology City of South Bend 227 W Jefferson Blvd 16 TO: Board of Public Works, Linda Martin CC: Daniel Parker, Benjamin Dougherty, Dan O'Connor FROM: Matt Coats SUBJECT: Addendum for ERP Implementation Project DATE: 3/3/2020 Linda and Members of the Board, We are submitting for approval an addendum to the Scope of Work with Crowe LLP for implementation of the Dynamics 365 Finance and Operations (DFO) ERP system. Over the course of the project, we have identified areas of the Scope of Work the DFO implementation team felt were no longer necessary while also discovering the need to expand the Scope of Work in other areas. The document attached to this request is the change -order documents provided by Crowe, and detail these reductions and expansions to scope. This change order includes a reduction in scope amounting to $28,405, and additions to scope amounting to $17,550, with a net credit to the project amounting in $10,855. To account for this reduction of cost, Crowe wishes to reduce the amount they intend to invoice us for future deliverables, as described in the change order documents provided by Crowe. As amounts owed for deliverables was detailed in the Scope of Work, we bring this addendum to the Board given those amounts have now changed. Please note that while we do have a credit available for the project, we do not yet wish to reduce the total amount we have budgeted for the project. With go -live a month away, we are holding any credits accumulated within the project budget should we identify the need to expand Crowe's Scope of Work, such as but not limited to further software training, enhancements to the software, or support after go -live. Thank you, Matt Coats