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CITY OFSOUTH BEND OFFICE OF THE CLERK with Print Shop,we are trying to continue to ensure that printing services are remaining economical for the City. He continued, On the budget overview side, I touched on this earlier, I just wanted to point it out again. If you look at charges for services and supplies on here (referencing a slide in the presentation) you'll see what I talked about earlier. That is an accounting change where we are now recognizing revenue and expense for items that we previously just reduced expense for. I'm happy to talk about that further if anybody has any questions. But that $1.6 million increase in charges for services is offset by that increase in supplies expense. It's an internal accounting change of how we charge internal departments. This (referencing a slide in the presentation) is the breakdown of the budget for each of those different divisions that I talked about. One (1) thing to notice on here is the utilities. So, if you look down at the very bottom at utilities, the way that utilities work in the City is all utilities for all departments are paid centrally from Central Services and then reimbursed. So,Central Services is reimbursed for the payment of those utilities. In 2020, we are eliminating an eight percent(8%) upcharge that was on that internal allocation. We used to take what we paid out for utilities, add eight percent(8%) for administrative processing, and that's why you see there's a surplus in that division every year. We're eliminating that in 2020 in favor of directly allocating out the Facilities Management Department which is where that money was used to fund in the past. He went on, In terms of operating budget changes, again, what I just said, the allocation of the facilities management department. We're directly allocating that out to departments which replaces that eight percent (8%) markup on utilities. We removed Central Purchasing from the Central Services budget and moved it into Admin and Finance which again operationally makes a bit more sense. In terms of other personnel changes,we are replacing a financial specialist with an executive assistant. There is actually a slight decrease in overall cost here,particularly with the removal of a part-time administrative assistant. The goal here is more of the financial side of financial services being handled by Central Finance with this executive assistant position being more and more focused on operations.And then just wanted to highlight that labor rate that we charge both internal and external customers for working on the vehicles have not changed from 2019. So, we're going to continue with those labor rates in 2020. Human Resources Kyra Clark, Director of Human Resources for the City of South Bend with offices located on the 12th floor of the County-City Building, stated, Hi, good evening, Council. Human Resources, our goal is always to be a great employer for great employees. That is our ongoing and overarching goal but what we'd like to focus on in 2020 in particular are a couple of initiatives,building positive workplace culture and increasing and expanding education and training opportunities for employees. And so, what that looks like particularly for workplace culture, we currently have a volunteer time off policy. We have done a couple of events, but I really think we have an opportunity to capitalize on that and get more people involved. We'd also like to expand other employee friendly policies and initiatives which helps with recruitment efforts including revising vacation policy to allow new hires to have vacation coming in from when they start.When it comes to employee training and education we really like to help employees wisely spend their health care dollars. We also would like to provide general education when it comes to new supervisors, supervisor training. EXCELLENCE ACCOUNTABILITY INNOVATION I INCLUSION EMPOWERMENT 455 County-City Building 227 W.Jefferson Bvld South Bend,Indiana 46601 p 574.235.9221 f 574.235.9173 TTD 574.235.5567 www.southbendin.gov 7