08272019 Board of Public Works Meeting

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REGULAR MEETING AUGUST 27, 2019 260 1 Upon a motion by Ms. Maradik, seconded by Ms. Dorau and carried, the Consent to Annexation and Waiver of Right to Remonstrate was approved as submitted. RATIFY APPROVAL AND/OR RELEASE CONTRACTOR EXCAVATION AND OCCUPANCY BONDS The Division of Engineering Permit Department recommended that the following bonds be ratified pursuant to Resolution 100-2000 and/or released as follows: Business Bond Type Approved/ Released Effective Date Refael C. Mejia dba M&M Construction Excavation Approved August 16, 2019 RB Trucking & Towing LLC Excavation Approved August 14, 2019 RB Trucking & Towing LLC Occupancy Approved August 14, 2019 Fire Bins LLC Occupancy Approved Au ust 21, 2019 Ms. Maradik made a motion that the bond's approval and/or release as outlined above be ratified. Ms. Dorau seconded the motion, which carried. APPROVE CLAIMS Ms. Maradik stated that a request to pay the following claims in the amounts indicated has been received by the Board; each claim is fully supported by an invoice; the person receiving the goods or services has approved the claims; and the claims have been filed with the City Fiscal Officer and certified for accuracv. Name Amount of Claim Date City of South Bend $5,438,018.31 0-8/23/2019 City of South Bend $2,631,531.58 08/27/2019 U.S. Bank National Assoc.; 2015 EDIT/Parks Bond; Requisition No. 112 $732 07/30/2019 Key Government Finance, Inc.; Requisition No. 4 $137,240 08/26/2019 Therefore, Ms. Maradik made a motion that after review of the expenditures, the claims be approved as submitted. Ms. Dorau seconded the motion, which carried. PRIVILEGE OF THE FLOOR Mr. Murray Miller, Local Union No. 645, asked if the city is still doing some alley paving, referencing the approval of the Civic Alleyway Repaving Project Completion Affidavit. Mr. Gilot stated the City maintains some alleys, but the cost of the initial paving is usually divided between the adjoining property owners. He noted the initial paving is about 6" thick and very expensive, and the milling and resurfacing is only about 1 %2" thick. Mr. Eric Horvath, Public Works Director, stated if an existing paved alley is in bad condition, the city will sometimes repair it. He noted there just aren't enough funds to go around to pave all of the alleys. Mr. Miller asked about the city's request to self -perform paving at the last Board meeting. He asked if that is the second time this year. Mr. Horvath stated he couldn't recall, but the City Engineer would know. He explained anytime we self -perform, the project has to meet the threshold and it has to come before the Board. Mr. Miller questioned if the Board split the project and came back a second time for approval. Mr. Horvath stated no, they can request to self -perform as many times as the need comes up. Mr. Miller asked if the city has to attach a value on the temporary use of the paver by Walsh and Kelly, since they have to attach a value on their own equipment when figuring self -performance costs. He noted there has to be some kind of value there. Ms. Maradik stated this is a different situation, the paver is just being used while the city's equipment is down. Mr. Horvath stated there is no cost, but it has some value. Attorney McDaniels noted we don't know how often it's going to be used, so it would be difficult to figure. Mr. Horvath added if we are self -performing, we already anticipated the value. Mr. Michael Schmidt, Purchasing, stated we price it out based on the cost of our equipment; we don't value -out use of their equipment. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Gilot, seconded by Ms. Maradik and carried, the meeting adjourned at 10:38 a.m.