Opening of Proposals - Print Shop Services - Bowman Displays

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INSTRUCTIONS Please provide a cover letter summarizing your business and the major points contained in your proposal. Important details which should be included in your proposal are as follows: 1. Information about your printing capabilities, staff size, its expertise, and where your print shop is located; 2. Creative design capabilities; 3. State the number of years that you have been in business; 4. List any certifications your business holds, for example, but not limited to, Women or Minority Owned; 5. Lead time required for production and delivery to site; 6. On -site storage capabilities for inventory control; 7. Plan to minimize disruption during transitionary period; 8. Order placing technology; 9. Three (3) references, preferably from governmental entities; 10. Signed Non -Collusion and Non -Debarment Affidavit; and The City seeks pricing for the following items. For your benefit, the City has provided a rough estimate of its need for each item. This is an expected usage rate and as such, is subject to change based on shifting needs of the City. 1. 2, 3, 4, or 5 Part Form — Combined expected volume 50,000 2. #10 Regular Envelope — Expected volume 42,000 3. #10 Window Envelope — Expected volume 68,500 4. #6 % Regular Envelope — Expected volume 15,000 5. #7 Coin Envelope — Expected volume 20,000 6. 80# and 110# Index Paper — Expected volume 7,000 7. 20# White Paper — Expected volume 110,000 8. 70# Text Paper — Expected volume 37,000 9. 20# Color Paper — Expected volume 25,000 10. 25% Cotton Paper with South Bend watermark — Expected volume 8,000 11. Color Business Cards — Expected volume 23,000 12. Color Copies 8 '/2 X 11 — Expected volume 90,000 (could be 1 or 2 sided) 13. Color Copies 11 X 17 — Expected volume 240,000 (could be 1 or 2 sided) 14. Door Hangers — Expected volume 7,000 Please provide a pricing statement for each item listed below. The price should be on a per case, per ream or per box price unless otherwise stated. Your pricing sheet should notate whether it is case, ream or box pricing. Include full description, if applicable, of any volume discounts per item. The pricing should include production/setup costs, materials, and shipping and delivery to requested City owned buildings; in short, extra or additional costs not contemplated in your proposal will not be honored by the City. A list of building addresses is included for your benefit; however, this list is not intended to be exhaustive and the City reserves the right to have product delivered to additional locations without additional fees upon reasonable notice. The City will be responsible for ordering/paying for watermark paper and seeing that such inventory is delivered to the selected company. The standard letterhead color S7198U Medium Blue Riso EZ Duplicator. The standard paper quality should be Boise X-9 Multi -use copy paper or an equivalent paper product.