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120ON County -City Building <br />227 W. Jefferson Blvd, <br />South Bend, Indiana 46601-1830 <br />Phone 574/235-9216 <br />TTY 574/235-5567 <br />Fax 574/235-9928 <br />CITY OF SOUTH BEND PETE BUTTIGIEG, MAYOR <br />DEPARTMENT OF ADMINISTRATION AND FINANCE <br />May 1, 2019 <br />Board of Public Works <br />1308 County -City Building <br />South Bend, IN 46601 <br />Dear Board Members, <br />The Central Services Division requests your permission to award two (2) more or less 2019 or <br />Newer Full Size Cargo Vans to the most responsive and responsible bidder — Jordan Ford. While <br />Gates Chevy World was the lowest bidder, they did not meet the basic specifications because the <br />model offered by Gates Chevy World did not meet a minimum interior height for the cargo area <br />within the van. The specifications clearly requested a minimum height of 72 inches in the cargo <br />space so that an average size employee could use the cargo space without bending over, thus <br />reducing strain on the employee's back. Gates Chevy World's proposal was for a cargo space <br />height of 52.9 inches which is significant and therefore, unresponsive. The vehicles will be <br />distributed as follows: <br />• One (1) to the Waste Water Department with alternates 1-5 <br />• One (1) to Animal Control with no alternates <br />This purchase price of $61,720.00 will be funded with proceeds from the 2019 Waste Water <br />Capital Budget 642-0630-415.43-02 in the amount of $31,496.00 and the 2019 Animal Control <br />Capital Budget 600-1207-415.43.09 in the mount of $30,224.00. Listed below are the bids <br />received for your review. <br />***Denotes Most Responsive Bidder <br />ATEEVY WORLD <br />....._.............6_ .. — Spec C ... <br />Description ..... <br />Qtyw <br />Unit Price <br />Total <br />2 19 Cwm e Express 2500 135" Cargo <br />0 Chevymmmm ww o Van .�..�. � <br />... 2 <br />m$24,945.50 <br />9 <br />$4,891.00 <br />............. -� .._...�..�. <br />Alternate 1 - #19 Two Drawer Medium <br />..........�. m.�._. _ <br />2 <br />...-_-_.�...-...- <br />$173.00 <br />_...�...............� <br />$346.00 <br />mm............_._�.a. <br />Alternate 2 - #919 Three� <br />__ Drawer Medium <br />2 <br />$220.00 <br />$440.00 <br />Alternate 3 - #9 Four Drawer Combo <br />_ <br />1 <br />$268.00 <br />$268.00 <br />Alternate 4 - D_C6 Base Three Drawer Narrow <br />�. � <br />2 � <br />$7 6.00 <br />� $152.00 <br />I Alternate 5 - TA1 Four Hook Bar <br />2 <br />$33.00 <br />$66.00 <br />Purchase Price <br />$25 715.50 <br />$51 163.00 <br />