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S TrTH g. idc\:- PE CE,, a Cx '.. .1h.. x '' --. 1865 OFFICE OF THE CITY CLERK K.-kREEMAH FOWLER, CITY CLERK INFORMATION &TECHNOLOGY FEBRUARY 11, 2019 3:57 P.M. (ORGANIZATIONAL) Committee Members Present: Tim Scott, Jake Teshka, Sharon L. McBride Committee Members Absent: Gavin Ferlic Other Council Present: Karen White, John Voorde, Jo M. Broden Other Council Absent: Regina Williams-Preston, Oliver Davis Others Present: Kareemah Fowler, Graham Sparks, Bob Palmer Agenda: Organizational Meeting Committee Chair Tim Scott called to order the Organizational Meeting for the Information and Technology Committee at 3:57 p.m. He introduced members of the Committee and proceeded with the meeting. Organizational Meeting Committee Chair Scott stated, I am not as formal as Councilmember White is, but I did send you all an email of the report from last year and we also have to update the brochure. I look at the Information and Technology Committee in two (2) ways. What can this Council do with information and technology to better the Council in communicating to citizens? Also, what can the City do for the citizens to have better access to us,in the best way?And also,what efficiencies are there for technology to be used by the City. We do have a new director and I plan on meeting with her between now and the next meeting and then having an introduction. I've only had one(1) citizen member apply and I'm going to interview them to see if they're fit for this Committee. Immediately, what we should do in the next four (4) weeks is a have a training session with the Common Council on anything electronic we are using such as iPads, Surface, or touchscreen. I'll send out an email in the next couple of days to see what you all would like to look at and then we will go from there. We still are in a flux of legalities in terms of what can be filed electronically with the City as well as the technology to handle that here. It would cut down on paper and having to travel here to file. Those are still some of the things I've been thinking through. Committee Chair Scott then opened the floor to Committee and Council Members. Councilmember Karen White stated, One(1) of the recommendations that came out of the budget hearings was about the members not being able to attend the hearings. So, they wanted a way to INTEGRITY1 SERVICE1 ACCESSIBILITY JENNIFER M.COFFMAN BIANCA L.TIRADO JOSEPH R.MOLNAR CHIEF DEPUTY/DIRECTOR OF OPERATIONS DEPUTY/DIRECTOR OF POLICY ORDINANCE VIOLATION CLERK EXCELLENCE I ACCOUNTABILITY I INNOVATION I INCLUSION I EMPOWERMENT 455 County-City Building 1227 W.Jefferson Blvd.I South Bend,Indiana 46601 I p 574.235.9221 I f 574.235.9173 I www.southbendin.gov