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CITY OF SOUTH BEND I OFFICE OF THE CLERK Committee Chair White replied, No,today was the first(1St) one(1). Committeemember Broden followed up, That might be helpful so that we can coordinate. Council President Scott announced, We'll send out an email at least a week ahead of time. Committeemember Broden stated, I would just say your 2019 Budget Hearing recommendations, I think are on point. I think you did an outstanding job shepparding that through. I do think there are some recommendations in terms of Council participation throughout the process in terms of actual attendance at meetings. I mean, there should be ways to work around that. I don't want to, I mean, in terms of Committee forums, I think those are important to have and I'm not going to make an assumption that just because somebody is not sitting at that hearing that they're not up to date and not engaged. I think that is an important point especially given the resources we are provided,generally after the meeting,and then any opportunity to view visuals or to hear the audio. So, I think as long as those continue,that is good. I do like the specific educational things that you have plugged in already in 2018 and then going forward into 2019. The specific education topics, I think that's great. I would like to make sure that we get the timing and maybe look at something more first(1St) quarter, I think going all the way to June 2019 is kind of a measure and an update, you know, from a departmental level, that might be a little too late. I guess I'm looking more for a quarterly formalized update. And that concern is really driven out of the sort of really huge catch- me-up that was done the last quarter of 2018 by the Administration. I think those were significant changes and the dialogue was really good. I felt comfortable in voting for those changes, but I don't see why that couldn't be done on a quarterly basis with that level of discussion. She went on, And then I do think, kind of my last point, if Council had, and we had discussed in the process and believe we also funded it, but we funded a position for professional services relative to the budget and I do want to emphasize, at least from my standpoint, that would be a smart expenditure on our part. Because that does give us some independence from the Administration and another set of eyes, especially as we look toward 2020. There are debt questions but then also the 2020 fiscal cliff stuff, I do think that level of independence would be good. I do know that other cities are engaging professionals to work with their Common Councils for that same purpose. Council President Scott replied, I will work with Committee Chair White and we'll draft the question to the Council as to what they want to see on that because I believe this Council needs to develop that scope and not me, personally. We will do that soon like in the next couple of weeks because if we want to get that going, we have to define that person and go from there. Committeemember Broden continued, And then my last point is about overall clarity in terms of what can be presented and when by the Administration as a full package to the Council. I think while there has been information given out, you know, per department, I would agree with Councilmember Teshka's input about overall context for the full budget. I think that really matters. So, you know, it gets to be kind of late in terms of switching things around and sort of that last window of opportunity where we could look at some changes I think. What you've built into here a two (2)week look back or cushion. I think those types of things would be helpful. EXCELLENCE ACCOUNTABILITY I INNOVATION INCLUSION EMPOWERMENT 455 County-City Building 227 W.Jefferson Bvld South Bend,Indiana 46601 p 574.235.9221 1574.235.91.73 TTD 574.235.5567 www.southbendin.gov 3