Opening of Bids - 2019 Contract for Trucking of Belt Pressed Biosolids for Land Application - Trucks R Us Inc

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III.. TRUCKING / HAULING PERIODS It shall be the responsibility of the Superintendent of the Organic Resources Facility to determine the schedule and duration for land application activities. Normal working hours for hauling will be from 6:00 A.M. to 6:00 P.M. Local Time. A minimum of twelve (12) hours advance notice will be given by the Superintendent of the Organic Resources Facility to the successful bidder each time that hauling is required. The number of days per month hauling takes place will be dependent on field conditions, weather, and customer demand for the City's biosolids product. The Superintendent of the Organic Resources Facility will notify the successful bidder of all schedule changes. Should inclement weather become a factor prior to the start of land application activities or during land application activities, the Superintendent shall be responsible for notifying the Contractor of any changes in schedule due to weather. Inclement weather and changing field conditions may factor into the number of hours worked per truck on a given day. The City desires to maintain a continuous land application operation when weather and field conditions are favorable to place biosolids. IV.. BASIS FOR BIDDING All bids shall be stated on a "per truck, per hour" basis for work performed Mondays through Sundays. Trip time originates and ends at the Organic Resources Facility. Please include bid price on the Bid Form. This bid is a unit price bid and bids shall be evaluated on the basis of lowest, responsive, responsible bidder. V. BID BOND REQUIREMENT All bidders shall provide a Bid Bond or Certified Check in the amount of $5,000.00 with the submission of their unit price bid. A refund of the bid security will be issued upon satisfaction of Bid Award. VI. SUBCONTRACTORS Subcontractors may not be utilized on the project without prior approval from the City Purchasing and Public Works Departments. If the bidder intends to use subcontractors to assist with hauling biosolids, the bidder shall supply a list of subcontractor trucking companies that it plans to employ. Use of disadvantaged business enterprises, such as minority business enterprise (MBE) orwomen's business enterprise (WBE) is encouraged. If the City approves the use of subcontractors, sufficient proof of insurance shall be submitted by all subcontractors. Truck inspections shall be required, as noted above, prior to beginning work. Refer to other sections in the Specifications for insurance requirements. VII. TRUCK DELIVERY RECORDS The Contractor shall provide truck delivery trip tickets each day for each truck. The tickets shall be used to record hours worked and the number of loads hauled by each truck. The trip tickets shall be signed at the end of each day by the driver of the truck and the Superintendent of the Organic Resources Facility or an authorized representative of the Organic Resources Facility. Since record keeping is required, it is imperative that accurate and correct records are recorded every day that land application activities occur. [per. 13 -. 6101115