07-09-12 Council Agenda & Packet

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V��kA� ORDINANCE NO. AN ORDINANCE OF THE COMMON COUNCIL OF THE CITY OF SOUTH BEND, INDIANA, TRANSFERRING $20,625.00 WITHIN GENERAL FUND NO. 101 FROM A DEPARTMENT" OF ADMINISTRATION AND FINANCE ACCOUNT TO AN OFFICE RENTAL ACCOUNT IN THE SOUTH BEND HUMAN RIGHTS DIVISION S'T'ATEMENT OF PURPOSE AND INTENT The City of South Bend Human Rights Division of the Department of Administration and Finance (Human Rights Division) currently maintains its offices at 301 South St. 1,ouis Boulevard, South Bend, Indiana. The City of South Bend Public Works Department has inspected the current facility and determined that it is inadequate to meet the needs of the Human Rights Division and would require substantial repair costs of as much as $250,000 to fully rehabilitate this facility. Office space which meets the Human Rights Division's needs for confidentiality of claimants, ADA accessibility, and convenience of South Bend residents has been located at 319 Niles Avenue, South Bend, Indiana, and requires a lease with the property owner, 319 I..I,C. The initial lease term is for five (5) years, and the annual cost will not exceed $45,000. The lease term is expected to begin effective July 15, 2012. Filed previously with the South Bend Common Council is Substitute Bill No. 12-87, a Resolution which seeks Council's finding that the lease with 319 IA.0 for the Human Rights Division is necessary. Adoption of this Resolution will require the expenditure and transfer of funds pursuant to this Ordinance. In 2012 the office rental costs for the I-Iuman Rights Division should not exceed $20,625.00 which is calculated at $3,750 per month times 5.5 months (July 15, 2012 through December 31, 2012). This expenditure was not contemplated in the 2012 Human Rights Division budget, and this Ordinance transfers $20,625.00 from the Administration and finance Department's Professional Services Account to a new Office Rental Account in the Human Rights Division. NOW, THEREFORE, BE IT ORDAINED BY THE COMMON COUNCIL, OF TIII, CITY OF SOUTH BEND, INDIANA as follows: Section 1. The sum of$20,625.00 shall be transferred within General Fund No. 101 from the Professional Services Account in the Administration and Finance Department to a new Office Rental Account in the Human Rights Division budget for 2012 for the purpose of paying rent in 2012 for office space located at 319 Niles Avenue, South Bend, Indiana, Section II. This Ordinance shall be in full force and effect from and after its passage by the Common Council and approval by the Mayor.