12-10-18 Personnel and Finance - Laserfiche WebLink

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0CITY OF SOUTH BEND OFFICE OF THE CLERK Ken Glowacki,Director of Financial Services for Venues,Parks&Arts with offices located at 321 East Walter Street, stated, The $250,000 transfer is the regional city grant. We ended up getting ahead on some projects and were able to do more than we had budgeted for, so we transferred money from building improvements to some of the other expense line items that the expenses will be paid off. Essentially, we were just ahead of some of the planning for the regional city grants. Committee Chair White then opened the floor to members of the public wishing to speak in favor of or in opposition to this legislation. There were none. She then turned the floor back to the Committee for further comment or main motion. Councilmember Broden asked, Would it be prudent for us to have someone from Century Center for context on pages five(5), six (6) and seven(7) and kind of an overall understanding of what is going on there? Mr. Dougherty replied, I will give it the high level, non-accountant answer but if you need more information, we will brush it up for you. In essence what you have there for the Century Center accounts, they are meant to align the accounting system that the manager operator SMG uses for their own internal accounting and reporting measures with the City's so that those two (2) are now coordinated. It simplifies the amount of entry the City staff is required to do to record transactions on our own accounting system and allows, at the same time, for more effective reporting on which events and expenses those accounts relate to. In a nut shell, we are trying to put in better communications between the City's and SMG's accounting systems so that we can report more effectively. Committeemember Ferlic made a motion to send Bill No. 62-18 to the full Council with a favorable recommendation. Committeemember Voorde seconded this motion which carried by a voice vote of four(4) ayes. Bill No. 63-18- December 2018 Appropriation Ordinance- Civil City Funds Mr. Dougherty stated, Thank you Committee Chair White. This is along the same line as what you have seen as quarterly additional appropriations requests over the course of the year. This will be the final additional appropriation request to amend the 2018 budget for Civil City funds. Bill No. 63-18 and 64-18 are broken down by Civil City funds and Enterprise Funds. This one (1) is for Civil City funds. You'll notice the amounts listed next to each of the affected funds in the text of the ordinance itself with the detail similarly attached to the back of it in a spreadsheet format. One (1) specific piece of guidance would be that the last item on the list, a reduction of nearly $23 million on the Eddy Street Commons project is a bit eye popping so I will just jump to explaining that one (1), if I may. In effect, this is an accounting move to adjust for the fact that at the end of 2017, an open purchase order for the amount associated with that project was rolled forward into 2018. That is often the case with continuing projects. The effect of that was to tack onto the 2018 appropriation amount the amount that was outstanding in 2017. Therefore, it was nearly doubling the amount of money tagged for that project. This is a reduction in the amount of that carry over to bring it back in line with the sustentative intent of the 2018 budget.That has no effect on projects but instead gets our accounting record in line with a correction for that purchase order rolling over. Other than that, a lot of the rest of these are in line with what you have seen in the past. EXCELLENCE ACCOUNTABILITY INNOVATION INCLUSION I EMPOWERMENT 455 County-City Building 227W.Jefferson Bvld South Bend,Indiana 46601 p574.235.9221 (574.235.9173 I I D574.235.5567 www.southbendin.gov 6