Annual Report Information and Technology Committee

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2007 Annual Report of the Information and Technology Committee Page 2 2007 Upgrades and Challenges in 2008: After the passing of 3ra District Council Member Roland Kelly, the Common Council's website was immediately updated. The attached "Home Page" to the Council's website begins with Roland's picture and our remembrance. The page also lists the various topics which can now be accessed. These include information on: • Each of the eleven (11) Standing Committees • Regular and Special Common Council meeting agendas and minutes • Council Brochures • Councilmanic District information • Information on each Council Member • Council rules and procedures Currently Jennifer Funkhouser in the Office of the City Clerk is developing a much needed data base so that Council packet information may be accessed from the web. I am attaching information from the "Document Search" pages which highlight the process. We are working to streamline this process. Earlier this year I recommended that the City of Bloomington's Common Council website be used for comparison purposes so that the Council's website would become more interactive, more detailed with regard to information, and more user friendly. As noted in last year's Information and Technology Annual Report timely retrieval of Council documents need to be a top priority. With the ongoing document imaging project underway, hopefully significant improvements in this area will soon be realized. Many more upgrades are needed to the Council's website and this will continue to be a priority for the Committee in the new year. The last Information and Technology Committee meeting was held on October 22, 2007. The discussions focused on the Comcast letter sent to the Mayor notifying him that the last broadcast of Common Council meetings would be September 24, 2007. As a result of that meeting, the Board of Public Works was authorized to take proposals so that the remainder of the 2007 Common Council meetings would be broadcast. WNIT was awarded the contract and have covered the last three (3) meetings of the 2007 calendar year. This topic will also be a top priority in 2008. On behalf of the Committee I would again like to thank everyone for their assistance in making many of the improvements a reality, and I look forward to continue to make needed upgrades. R~ectfplly ~bm~ i~tted~ Council Member David Varner, Chairperson Information and Technology Committee South Bend Common Council Attachments