09-11-18 Personnel and Finance (#7)

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11)CITY OF SOUTH BEND I OFFICE OF THE CLERK The proposed organization for 2019 is you see the changes here noted in blue or yellow, changes to existing positions from the Building Department and Community Investment. The green are new additions or proposed new positions. Key changes here are the Business License Administrator position that was in the Business Development team in DCI would move toward the centralized licensing and registration over there on the right on the building Commissioner side. The previous Zoning Administrator would move over to the Planning Team which would be the lead staff member to oversee the new South Bend Advisory Municipal Planning Commission. Similarly, the Administrative Assistant that used to work on BZA activities in the Building Department would move to help cover the processing of the Planning Commission and BZA Activities in DCI. The Zoning Specialist new position would help support the new Zoning Commission and the Engagement Specialist. When we organized this team last year, we weren't one-hundred percent (100%) sure exactly the profile, but we have learned in the past eight (8) months is that there is a lot of bandwidth for economic empowerment programing and grant opportunities. We will look at that tomorrow and we haven't been able to have this much focus on the direct neighborhood engagement, although there are some early successes there and this is a proposal to make sure that we cover both sides of that adequately. So this side just summarizes what I just said. There's the transitioning of the two (2) positions for the Planning Commission and creating the new position, the Zoning Specialist. There's the consolidation of the Licensing Registration Activities. The other piece that we didn't talk about was creating a new part-time License Auditor to verify contractor licensing and this would be the cost covered by donations from folks who want to think we are leaving money on the table by not enforcing contractor licensing right now and associated fees. They are willing to put some money in to try it out in a pilot to see if we can start collecting and seeing a revenue increase for the long term.Finally,there is an internal shuffle where we have a Business Analyst that was in the DCI Fund from a previous position that will be formally moved into the Innovation and Technology Analytics Team and then the cost will be allocated back to us. He continued, for the Community Investment budget, we touched on several funds. Today we are focusing on the orange funds, specifically the Operations #411 Fund and programing #404 Fund, #408 Fund and tomorrow we are focusing on the bright funds. The green funds are managed by DCI and a lot of those are debt service funds and have the same discussion that other funds do. We are trying to reduce the budget where all the different grants and different sources come through, the question is how do you make that impact? Similarly, to how we look at the overall budget, when we focus on enterprise funds individually and then we look at the overall budget of the General Fund plus income tax funds as these are the operations funds, if one (1) fund does this, what matters is then how do they look. Here are the questions, are we are getting grant revenue in, we're doing contract revenue in all these different places. The real questions are, what is the net difference on EDIT? What is the net difference on what we are proposing? What does it do to the Operations Funds? The top line is a $325,000 increase in that EDIT transfer in 2018 and then we have broken it down to what are the reasons for those changes. The first (1St) one (1) is what are the internal changes it's the $169,000 of that, it's the two-percent (2%) raises and the allocations and things from the Central Services and also there is the audit cost increase of$9,700, but then you will see that first (1st) line in the subtotal is $182,618. As President Scott has mentioned on several occasions,there's been some transitions in DCI over the last few years, so there was a time where we had accumulated a surplus. So last year the Controller's Office asked us to spend down the account and we built that up this year. But that was all seen as a one (1) time event to get the fund back in toward the reserve target.And then you see some of the other changes externally. The two (2)positions that are not new,this is salary with benefits. We will get into a salary discussion EXCELLENCE I ACCOUNTABILITY I INNOVATION I INCLUSION I EMPOWERMENT 455 County-City Building 1227 W.Jefferson Bvld I South Bend,Indiana 46601 p574.235.92211 f574.235.91731T1D 574.235.5567Iwwwsouthbendin.gov 2