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� UT1i <br /> U� d <br /> Fi7\PE' CE a <br /> c <br /> x x <br /> 1865 <br /> OFFICE OF THE CITY CLERK <br /> KAREEMAH FOWLER, CITY CLERK <br /> PERSONNEL &FINANCE AUGUST 22, 2018 5:00 P.M. <br /> Committee Members Present: Karen White, Regina Williams-Preston, John Voorde <br /> Committee Members Absent: Gavin Ferlic <br /> Other Council Present: Jake Teshka, Tim Scott, Jo M. Broden, Sharon L. McBride <br /> Other Council Absent: Oliver Davis <br /> Others Present: Graham Sparks, Bob Palmer, Casey Colvin, Gabriel Murei <br /> Presenters: Jen Hockenhull, Aaron Perri, Jeff Jarnecke, Susan Visser, <br /> Patrick Slebonick <br /> Agenda: Venues, Parks &Arts <br /> Committee Chair Karen White called to order the Personnel and Finance Committee meeting at <br /> 5:00 p.m. She introduced members of the Committee and gave the floor to the City Controller. <br /> Jen Hockenhull, City Controller with offices on the 12th floor of the County-City Building, stated, <br /> I just wanted to take a quick minute because I know Aaron and his team have a great deal of <br /> information to get through toni ht.As Karen and I spoke today I was reminded of a few continuous <br /> improvements that have gone on in the last three(3)years since we have been working so closely <br /> with Council. So based on your requests,we really have taken those to heart.One(1)of the biggest <br /> things that we've done this year,just as a reminder,when I started this process about four(4)years <br /> ago, we would literally walk in and hand you guys this information. Based on the feedback we <br /> have gotten we are trying really hard to meet that forty-eight (48) hour deadline but there is a <br /> definite twenty-four (24) hour limit. Thank you for pushing that and we are definitely doing that. <br /> We are going to have a stand-alone meeting this year for the salary ordinance and that will be on <br /> September 19th, 2018. We will also have a mid-season budget update for next week. So next <br /> Wednesday, we will be passing out information that has every fund that we have. It will show you <br /> the summary of the revenues and the expenditures as well as the deficit and the surplus. We will <br /> have that for you next week and hopefully that will be helpful to the discussion on the reserves. <br /> We are also looking to have a stand-alone meeting on the Redevelopment and TIF Funds. We will <br /> also go ahead and talk about debt. Thank you for all of your feedback on the budget process so far. <br /> We do appreciate it and we do listen. Please continue to give us that feedback because we don't <br /> know what to change unless we hear from you. <br /> Ms.Hockenhull continued,So with regards to the cash reserves we talk about and deficit spending, <br /> every month Amy Shirk in our office puts a report together. We have had comments from Council <br /> about this report but it is emailed to you. She proceeded to hand out copies of the City of South <br /> INTEGRITY1 SERVICE1 ACCESSIBILITY <br /> JENNIFER M.COFFMAN BLANCA L.T mom JOSEPH R MOLNAR <br /> CHIEF DEPUTYIDIRECTOR OF OPERATIONS DEPUTY/DiRECTOR OF POLICY ORDINANCE VIOLATION CLERK <br /> EXCELLENCE I ACCOUNTABILITY I INNOVATION I INCLUSION I EMPOWERMENT <br /> 455 County-City Building 1 227 W.Jefferson Blvd.I South Bend,Indiana 466011 p 574.235.92211 f 574.235.9173 1 www.southbendin.gov <br />