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2011 Annual Report of the Information and Technology Committee <br />Page 2 <br />The focus of the joint committee meetings were detailed discussions with the Council and City <br />Administration on Bill No. 75 -11. This proposed ordinance was a text amendment setting forth <br />regulations for all City Boards and Commissions, as well as the Common Council when using <br />electronic devices at public meetings. By having a series of discussions with the City <br />Administration, city -wide policies were able to be developed which are uniform and consistent <br />regardless of whether it is a public meeting of an Administrative Board or Commission or a public <br />meeting of the Common Council and its committees. <br />The 2d major area of focus included committee discussions on community -wide public, educational <br />and governmental (PEG) broadcasting for the South Bend, Mishawaka and St. Joseph County areas. <br />This resulted in a favorable recommendation being given to Bill No. 11 -33 on May 9tn <br />As of the date of this Annual Report, the City of Mishawaka has confirmed in a November 17, <br />2011, of their financial support of $10,000 for this project. Written confirmation of St. Joseph <br />County's financial support and amount for this project has not been received, but is anticipated. <br />Out -going Public Works Director Gary Gilot has agreed to draft the RFP which will be needed for <br />this project to move forward in the new year. <br />Council President Dieter and I have continued to work with the City Administration in seeing that <br />continued upgrades to the Council meeting rooms and the equipment which the Council Members <br />need and use. The Acer Iconia Tab W500 Series notepads were made available to those Council <br />Members requesting them, under the leadership of City Controller Gregg Zientara. Continuing <br />upgrades in 2012 are anticipated. <br />On behalf of the Committee I would again like to thank everyone for their assistance in the <br />improvements we were able to address and accomplish this year. I look forward to continue to <br />work together with the Committee and the Administration to keep the Council's technology needs <br />on the front burner. <br />4 R:;cll;Member submitted, <br />David Varner, Chairperson <br />Information and Technology Committee <br />South Bend Common Council <br />cc: Public Works Director Gary Gilot <br />City Controller Gregg Zientara <br />