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Vietnam Veteran's Memorial Relocation <br />Howard Park Redevelopment <br />PRE -BID MEETING MINUTES <br />Page 2 <br />4. Control of Work: <br />A. JN stated that the Contractor will be required to provide the necessary, qualified <br />personnel, equipment and supplies to perform all work required under this item, which <br />includes but is not limited to soils testing for compaction and land surveying for <br />establishment of new grades. There will be no direct payment for this item. <br />B. JN stated that The Contractor is responsible to maintain the site (both existing Memorial <br />site and new Memorial site) which includes but is not limited to; dust control, site <br />security, erosion control, protecting adjacent properties, reestablishment of surrounding <br />grades, temporary barricades, warning lights, signs and guards, and temporary sanitary <br />facilities. <br />C. JN stated that the Contractor shall be responsible for conducting on site meetings and <br />preparing minutes and distribution. <br />D. BL stated that the Parking and Staging Plan will be issued in the Addendum. Contractor <br />may have access to existing temporary toilet facilities on -site. <br />E. Roger Nawrot and Toy Villa stated that the recently poured curb, previously accessing <br />the former Howard Park Maintenance Building may be used, and altered if necessary, to <br />access the construction site with heavy equipment. Covering the curb was <br />recommended. <br />F. Patrick Sherman stated that the Contractor may access both water and electric from The <br />Lodge (building where meeting occurred). <br />5. JN explained that the work is expected to be completed in accordance with the Critical <br />Schedule as follows: <br />• Date of Substantial Completion shall be 60 calendar days from the date the City <br />of South Bend Notice to Proceed is issued. <br />JN stated that liquidated damages will be assessed at a rate of Five Hundred Dollars <br />($500.00) per day. Bidders shall reference Special Provisions of the Specification. <br />6. JN stated that The Contract Documents are on file and available for during regular <br />working hours at the Department of Public Works (1316 County -City Building, South <br />Bend, Indiana), and at MACIAF 3215-A Sugar Maple Court, South Bend, IN 46628. <br />Additionally, the Contract Documents will be available that same day for inspection or <br />purchase at ARC located at 1303 Northside Blvd., South Bend, Indiana, 46615. There <br />will be a non-refundable charge for reproduction as set by ARC for every set of <br />documents for all bidders. <br />JN reminded all participants that sealed bids will be receive sealed bids at the Office of <br />the Board of Public Works, County -City Building Room 1316, 227 West Jefferson Blvd, <br />