Software Agreement - Aquitas Solutions Inc - Maximo 7.6 MaaS Migration

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INTER -OFFICE MEMORANDUM Information Technologies Department 227 W Jefferson Blvd (574) 245-6000 TO: Board of Public Works, Linda Martin CC: Dan O'Connor, Al Geek FROM: Jim Schrader, Infrastructure Specialist Ken Smith, Director of Wastewater Maintenance Michael E. Sniadecki, Director of Infrastructure SUBJECT: WWTP -Maximo 7.6 MaaS Migration DATE: 03/01 /18 Linda and Members of the Board, Please see attached SOW/quote to move forward working with Aquitas Solutions to perform the Maximo 7.6 MaaS Migration. IBM's Maximo is a Computerized Maintenance Management System (CMMS) that is a software package designed to maintain a computer database for the Operation's, Maintenance and CSO areas of the Wastewater Treatment Plant and Water Works. Maximo generates Preventative Maintenance Work Orders for all the areas to perform duties on the 8,993 assets that are required from the manufacturer, State and/or Federal agencies. The information is date and time stamped, and all comments or findings are recorded and permanently stored on a server. We currently run a version of Maximo 7.5 on an onsite server without backup and a mobile solution that will no longer be supported at the end of April 2018. With this upgrade, Aquitas will host a platform on the latest Maximo 7.6 version with Maximo Anywhere' s mobile solution. The City/WVVTP will no longer be responsible to maintain, upgrade or repair issues within Maximo with this agreement. After looking at several other solutions from Aquitas, the Infrastructure Division & WWTP teams have reviewed the SOWlquote and endorsed this solution, Clarifications: ■ The migration of an on -premise Maximo 7.5.0.9 (Maximo 7.5) deployment to a Maximo 7.6.0.x (Maximo 7.6) Maximo as a Service (Maas) deployment. This migration will consist of the following: 3 The correction of Maximo 7.5.0.9 (Maximo 7.5) database errors identified by the City's running of the Maximo 7.5 Integrity Checker utility 4 At no cost to the City and as part of the migration to a MaaS environment: + Upgrade the City's current Maximo 7.5 application to Maximo 7.6 + Upgrade the City's current Maximo 7.5 database to the most current and supported version of Microsoft SQLServer 4 due to IBM's April 30, 2018 end of support announcement for Maximo Mobile Work Manager, the City's current mobile solution, IBM's Maximo Anywhere Work Execution mobile application will be implemented in the MaaS environment and on up to five (5) City supplied mobile devices