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ADVANCED <br />U T 1 $. 1 T Y S Y 5 T E PM 9 <br />Upgrades are major releases, including major new functionality. Major new features na.ay be <br />"turned on" or "turned off" via control files. This ensures that clients are not forced to use <br />functionality that is not relevant to them. <br />(2) outline sequentially the activities that would be undertaken in completing the tasks <br />and specify who would perforin theirt, and <br />The following table outlines sequentially the activities that would be undertaken in <br />completing the tasks for the impleme.itation and specifies the deliverable lead. <br />tl <br />g'terrt <br />Deliverable Description <br />Deliverable Lead <br />Project meetings to be attended by Advanced <br />Advanced <br />and the City. Project core team members to <br />1 <br />Weekly and Monthly <br />discuss work, in ➢ rogre.ss, issues, risks, actions, <br />Status Meetings & Reports <br />near -terns plarmed activities and associated <br />resource commitments. Status reports to <br />document project progress. <br />Quarterly Sponsor <br />Meeting attended by Advanced and the City's <br />Advanced <br />2 <br />MeetingProject <br />Manager and Project Sponsors to review <br />,project. status, <br />Application and database server (production <br />City of South Bend <br />3 <br />Hardware ready for <br />and test) are on the City's network and the <br />Software Installation <br />operating system and database software have <br />been loaded,. <br />4 <br />Project Kick-O, f Meeting <br />Can -Site kick-off meeting, held with the project <br />Advanced <br />teann. <br />Initial draft Project. Schedule delivered at <br />Advanced <br />project kickoff meeting. Project Schedule' <br />updates performed throughout the project. T1ne <br />s <br />draft Project Schedule <br />schedule is updated for refinements to tasks, <br />and percent complete inclusive of resource <br />updates and tinneframe updates. Both parties <br />will commit to staffing and resources to meet a <br />rolling .3-mornt'h window. <br />Plan that defines how project risks will be <br />Advanced <br />logged, prioritized, assigned and managed to <br />G <br />Risk Management Plan <br />closure using a jointly agreed resolution <br />strategy. Risk Log will be reviewed at project <br />status meetings. <br />Plan that defines the Project Strategy for <br />Advanced <br />7 <br />Communication Plan <br />communicating internally within the Project <br />Team. <br />tl <br />Change Management Plan <br />Plan that defines tine strategy for <br />City of South Bernd <br />communicating with employees and externally. <br />Process that defines ]now changes to project <br />Advanced <br />9 <br />Change Control Process <br />scope will be logged, approved, and managed <br />as agreed to by both parties. <br />Plan that defines the City's resources to be <br />Advanced <br />10 <br />Training Plan <br />trained, the courses to be delivered, materials, <br />locations, facilities and other resources. <br />11 <br />Test Phan <br />Plan that defines the City's testing approach. <br />Advanced <br />12 <br />CIS hrfill ity Server° <br />Installation of CIS Infinity on the City's servers. <br />Advanced <br />Installation <br />13 <br />InstallationTraining <br />Installation training for technical personnel. <br />Advanced <br />City of South Bend', Indiana 70 <br />