12-11-17 Council Minutes - Laserfiche WebLink

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REGULAR MEETING December 11, 2017 gave us the ability to have all staff in one (1) location and gave us more inside space. We are now more centrally located to residents of the County. In 2016, we had approximately 11,500 vehicles come through which accounted for our highest year ever. We also took in over 1.1 million pounds of hazardous material and electronics which was also the highest amount ever. So far this ye , we are on pace to match or surpass the number of people using the program as well as the amount of materials taken in. Our facility is now open six (6) days a week and accepts various hazardous household items. The curbside program serves households in unincorporated St. Joseph County, the City of South Bend and the towns of New Carlisle and North Liberty. We are entering our twentieth(20th) year providing curbside recycling. 29 to 30 million pounds of recyclables are collected annually through that program. The first ten (10) years were contracted with Waste Management to provide the service. Borden Waste-away Group has had the contract the last nine(9) years and will have it next year. The current contract is set to expire at the end of 2018. Borden has stated an interest in extending the contract. Their initial offer was all of the same pricing structure as currently contracted and for an additional ten(10) years. They requested this in order to invest in new trucks, facility improvements and to expand the capacity to collect more things. All of this information was presented to the Board in our November 2017 meeting and further discussion was had in our December 2017 meeting. Subsequently, at the direction of the Board, I have had further conversations with Borden and they are working out some other additions to a proposed extension. I will be meeting with them later this ye and I will know more at that time. At our January Board meeting, there will be decisions to be made. They will have to either extend the current contract, send out an RFP or potentially end the program. The end of the program does not seem to have much support but it has been mentioned and it is an option. Due to timing issues, the decision to extend the current contract or to put out an RFP would have to take place in January 2018. Mr. Przybysz continued, One (1) of the concerns that has come up was with the proposed ten (10) year extension. Ten (10) years ago from now, four(4) companies bid. Waste Management's bid was only on the old eighteen (18) gallon containers. Borden, on a five (5) year proposal, was $3.06 per month per household. BFI Allied bid $4.04 per month per household. Reliable Republic bid $3.29 per month per house. Borden also gave an alternative bid of a ten (10) year for $1.84 per month per household. We are now up to $1.98 after nine (9) years. I want to point that out because a ten(10)year extension is an awful long time. But ten (10) years ago,the next lowest bid was over a dollar more than what we are paying now after nine (9)years. This is a brief update and some of these things could take hours to fully explain individually. We are a highly used program that serves the various residents throughout St. Joseph County. I would like to annually update the Council moving forward. The program has grown immensely. Not six(6) years ago we budgeted only $57,000 to get rid of everything that came in.Now, we have to budget$300,000. That is just to remove the stuff that we take in. I invite everyone to come visit the facility. If anyone has any questions or comments, please call 574-235-9971. Our meetings are always held on the 7th floor of the County-City Building in the Commissioners Conference Room. They take place on Mondays at 10:00 a.m. The dates for 2018 are January 8, February 12, March 12, April 9, May 14, August 13, August 27, October 1, and December 3. REPORTS OF CITY OFFICES Representing the city administration will be: Suzanna Fritzberg RESOLVE INTO THE COMMITTEE OF THE WHOLE At 8:02 p.m. Councilmember Karen White made a motion to resolve into the Committee of the Whole. Councilmember Dr. David Varner seconded the motion which carried by a voice vote of nine (9) ayes. Councilmember Gavin Ferlic, Chairperson, presiding. Councilmember Gavin Ferlic explained the procedures to be followed for tonight's meeting in accordance with Article 1, Section 2-11 of the South Bend Municipal Code. 8