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PROGRAM BUDGET <br />The total CDBG budget for the Historic Preservation Commission of South Bend and St. Joseph County <br />Historic Review of Federally Funded Projects activity shall not exceed $5,000.00. <br />COST CATEGORIES <br />Generally, costs must be necessary, reasonable and directly related to the grant. In accordance with the <br />Statement of Purpose and Intent, eligible cost categories established include personnel costs of HPC staff <br />in the administration of local historic reviews of federally funded projects. <br />NON -EXPENDABLE PROPERTY <br />Notwithstanding any provision herein to the contrary, no costs may be incurred for non -expendable property <br />(equipment, furniture, fixtures, etc.) without obtaining prior written approval from the Department of <br />Community Investment. <br />PRIOR APPROVAL <br />Prior written approval from the Department of Community Investment will be required in order to expend <br />funds for cost categories, types of activities, or locations not listed above. Prior written approval must also <br />be obtained for any reductions, deletions, or additions to the approved line item budget. <br />FINANCIAL AND ADMINISTRATIVE REPORTS <br />The Agency shall submit the Reimbursement and Progress Report supplied by the City upon each request <br />for withdrawal of funds (claim). The Agency understands that claims for reimbursement of expenses <br />(goldenrod forms) shall be accompanied by proper documentation (check copies, invoices, staff time <br />distributions, etc.). <br />The City reserves the right to refuse any or all claims not properly supported with adequate and proper <br />documentation of claims and activity progress. <br />Appendix I Scope of Services Page 2 <br />