Procession - PATH, Inc. - Turkey Trot

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2017Turkey Trot Race Contingency Plan it is the responsibility of PATH, Inc, (ED & Race Director, Donna Golob) in collaboration with Classic Race Management Company, to be prepared to handle the occurrence of inclement weather and to know before race day what he or she will do in the event the weather conditions become unsafe, Safety is always priority number one and should never be compromised simply to get through an event. Thus, the following document outlines steps which will be taken to Insure the safety of everyone associated with the event. This document is prepared to assist PATH, Inc. and Classic Race Management in making decisions regarding the 2"d Annual Turkey Trot to be held on Thursday, November 24, 2016 in South Bend, IN, in the event of inclement weather. Ultimately only two remedies exist In the event of inclement weather. These two options are listed below In the order recommended implementation with the first option causing the least disruption and the final option causing the most disruption to the athletes and race community: • Change of race start time on the schedule date • Cancellation of event These weather conditions will include: • Lightning • Heavy Rains • Ice/ Snow All of the above conditions may occur individually or in combination but each situation will be addressed individually. It is up to Donna Golob, ED & Race Director in collaboration with Classic Race Management to make the appropriate choice in deciding which circumstance best models his or her current situation. Comprehensive weather policy and emergency action plan: - A chain of command: Donna Golob in collaboration with Classic Race Management will assess the situation and discuss need for alterations of the event. Classic Race Management will make the final call to remove individuals from the field of activity. - A designated "weather watcher" (a person who actively looks for signs of inclement weather and notifies the chain of command If conditions become unfavorable). This person (Donna Golob, ED, Race Director) will be checking weather reports a minimum of 10 days out from the event date, regularly notifying Classic Race Management of any concerns orthreats. Weather Information will be posted on the event website and Facebook page beginning 3 days prior to the event. - Classic Race Management will use specific criteria for resumption and suspension of activities; based on experience and best practices. Considerations: This a both an athletic and beginner friendly event with athletes and families participating. (Possibly cancel the 1 Mile Fun Run and keep the 5K if snow would prevent strollers, etc.) The emergency services being used at this event are not on -call and will NOT be tailed elsewhere in the event of inclement weather. - The volunteer groups being used and if they will still come in inclement weather — Donna will have conversation and confirmation regarding weather in advance of event. The parking areas and if these will be accessible In the event of inclement weather — In case of heavy snowfall, Career Academy South Bend will ensure that parking areas are cleared for the event. - The course may not be cleared of snow for this event; runners will come prepared to run in rain or snow. Classic Race Management will make the call to cancel or delay event due to safety conditions based on standard best - practice procedures.