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City of South Bend Administration & Finance Policy Manual 2.3.1 Cash Reserve Procedure Effective:January 1, 2010 Revised January 1, 2013, January 1, 2014, January 1, 2016 and January 1, 2017 Purpose: This procedure defines the cash reserve practices for the City of South Bend. Scope: This statement applies to all governmental units, enterprise operations, and operations of the City of South Bend. Responsibility: This policy is the responsibility of the Controller of the City of South Bend. Changes or revisions to this policy are affected only with the consent and approval of the Controller. Effective Date: This policy is effective January 1, 2010. 1.0 Procedure Statement The City of South Bend has established the following cash reserve guidelines.Cash reserves are defined as cash balances on hand less outstanding encumbrances. Fund Fund Name Cash Reserve Policy 101 General Fund 35%of annual expenditures 102 Rainy Day Fund _ 3%contingency of total expenditures in prior year 103 Excess Levy Fund No reserve requirement 201 Parks& Recreation Fund 25%of annual expenditures 202 Motor Vehicle Highway Fund 25% of annual expenditures 203 Recreation—Nonreverting Fund 25%of annual expenditures 209 Studebaker/Oliver Reverting Grants Fund No reserve requirement 210 Department of Community Investment State Grants Fund No reserve requirement 211 Department of Community Investment Administration 25%of annual expenditures Fund 212 DCI Grant Fund No reserve requirement 216 Police State Seizures Fund 25%of annual expenditures 217 Gift, Donation, Bequest Fund No reserve requirement 218 Police Curfew Violations Fund 25%of annual expenditures 219 Unsafe Building Fund 25%of annual expenditures 220 Law Enforcement Continuing Education Fund 25%of annual expenditures 221 Landlord Registration Fund No reserve requirement 222 Central Services Fund 25%of annual expenditures, excluding utilities 224 Central Services Capital Fund No reserve requirement 226 Liability Insurance Fund ! 50%of annual expenditures 227 Loss Recovery Fund No reserve requirement 244 Emergency Telephone Fund No reserve requirement 249 Public Safety LOIT Fund 8% of annual expenditures 1 month of expenditures 251 Local Roads &Streets Fund 25%of annual expenditures 252 Excess Welfare Distribution Fund No reserve requirement 258 Human Rights—Federal Grants Fund 25% of annual expenditures 265 Local Road and Bridge Matching Grant Fund No reserve requirement 271 East Race Waterway Fund No reserve requirement 26