|
INTER -OFFICE MEMORANDUM
<br />DEPARTMENT OF PUBLIC WORKS
<br />DIVISION OF ENGINEERING
<br />TO: Linda M. Martin, Clerk, Board of Public Works
<br />FROM: Kevin Fink, Project Engineer
<br />SUBJECT: Bid Award Project 116-066
<br />DATE: December 16, 2016
<br />On December 13, 2016 the Board of Public Works opened and read bids for the above project.
<br />The bidders, according to their base bids, ranked as follows:
<br />Bidder
<br />Base Bid
<br />Alt. #7
<br />Alt. #8
<br />Alt. #9
<br />Base Bid +
<br />Alternates 7, 8, & 9
<br />1. Gibson -Lewis
<br />$2,943,100.00
<br />$28,900.00
<br />($30,000.00)
<br />$115,800.00
<br />$3,057,800.00
<br />LLC
<br />2. Brown & Brown
<br />$3,255,000.00
<br />$30,800.00
<br />($30,000.00)
<br />$102,000.00
<br />$3,357,800.00
<br />Construction
<br />3. Majority Builders,
<br />$3,463,000.00
<br />$28,400.00
<br />$87,500.00
<br />$105,560.00
<br />$3,684,460.00
<br />Inc.
<br />4. Ziolkowski
<br />$3,509,000.00
<br />$30,000.00
<br />($18,000.00)
<br />$109,000.00
<br />$3,630,000.00
<br />Construction
<br />5.7Gen
<br />$3,804,750.00
<br />$29,293.00
<br />($2,500.00)
<br />$94,784.00
<br />$3,926,327.00
<br />Construction
<br />The Division of Engineering, recommends that the Board of Public Works award the contract for
<br />Project 116-066, Fire Station #4, to the lowest responsive/responsible bidder, Gibson -Lewis
<br />LLC, in the amount of $3,057,800.00. This award includes the base bid, along with Alternates
<br />#7, #8, and #9. All other alternates have been excluded from the award.
<br />The funds for the award have been appropriated through the River West TIF account, funding
<br />number 324-1050-460.36-01.
<br />With regard to making the award, the Board shall be made aware that on December 14'h, 2016,
<br />the City of South Bend received a letter from Gibson -Lewis LLC stating that an error had been
<br />discovered in their bid and requesting that their bid be withdrawn from consideration. Then, on
<br />December 1711, 2016, a second letter was received from Gibson -Lewis, which included a
<br />detailed explanation of the factors that contributed to the difference between their bid and the
<br />next lowest bidder. Copies of both letters have been included as an attachment to this memo.
<br />Please call if you have any questions.
<br />Enclosure: Bid Tabulation, Letters from Gibson -Lewis received 12/14/16 and 12/17/16
<br />Page 1 of 1
<br />
|