12132016 Board of Public Works Agenda

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REGULAR MEETING DECEMBER 13 2016 399 Services Bridges Out of Resource Network Balance of Agreement Poverty, Inc. Program through October $20,000 Amendment Northern Indiana 31,2017 Pathways Program for (COIT) $240,000 Maradik/Fritzberg to Workforce Board, Training Skills for (COM Agreement Inc. Workers to meet Labor Needs in Community Professional Services James Stokes Workforce Development $80,000 Maradik/Fritzherg Program Coordinator (EDIT) Agreement APPROVAL OF PERMIT AND LICENSE APPLICATIONS The following permit and Applicant Description Date/Time Location Motion MaRitt Lmhcr King Procession — January 16, 2017; On Route as Carried Mazadik/Dorau Jr. Foundation by South Bend Heritage Foundation I I"Annual Martin Luther King Jr. March 12:00 p.m. to 1:45 p.m. submitted APPROVAL OF REVOCABLE PERMIT FOR ENCROACHMENT — GOODWILI. LEADS INC., D/B/A'IHE EXCEL CENTER Mr. Gilot stated an application for a Revocable Permit has been received for the purpose of allowing the installation of six (6) 18" x 36" banners promoting the Excel Center to be installed on six (6) light poles in the median strip on North Bendix Drive, north and east of the Excel Center. Traffic and Lighting gave an unfavorable recommendation, stating these poles were not designed for banners and don't have brackets, adding concerns with wind stress on the poles. Community Investment recommended approval subject to the poles ability to accommodate the banners in terms of manufacturer's warranty to attached mast arms, and addressing wind load. Ms. Maradik stated additionally the banners are a form of advertisement. Mr. Eric Horvath, Public Works, added if you say yes to this request how do you say no to all other advertising on City property. He recommended the City come up with a policy on the installation of banners. Therefore, upon a motion made by Mr. Gilot, seconded by Ms. Maradik and carried, the application for a Revocable Permit was denied and the Board requested Community Investment develop a policy for banners to give guidelines. REVISED APPROVAL OF REVOCABLE PERMIT FOR ENCROACHMENT HISTORICAL MARKER AT 828 PARK AVENUE In a memo to the Board, Mr. Jitin Kain, Deputy Director of Public Works, stated on November 8, 2016, the Board approved the above encroachment subject to working with Mr. Kain on a reduction in the size of the marker to make if more appropriate for a residential neighborhood. Mr. Kain stated subsequently he spoke to Ms. DeCicco about her request and received communication from the Indiana Historical Bureau who stated all historical markers are the same standard size across Indiana and fall under Indiana Code 4-23-7.2-11. He noted there is no precedent for a smaller historical marker. Mr. Kain stated it is his recommendation therefore, that the petitioner be allowed to place the historical marker at 828 Park Avenue at the standard size proposed in the treelawn parallel to the street. Therefore, upon a motion made by Ms. Maradik, seconded by Ms. Doran and carried, the Board revised their previous approval and approved the request to allow the standard size State Historical Marker as outlined above, and the Revocable Permit. The encroachment shall remain in the right of way until the time as the Board of Public Works of the City of South Bend shall determine that such encroachment is in any way impairing or interfering with the highway or with the free and same flow of traffic. UNFAVORABLE RECOMMENDATION PETITION TO VACATE THE, FIRST EAST/WEST ALLEY BEHIND 315 WEST MADISON AND HALF OF THE NORTH/SOUTH ALLEY FROM MADISON TO MARION STREETS BETWEEN LAFAYETTE BLVD. AND WILLIAM STREET Mr. Gilot indicated that Mr. Demardo Contreras, 1115 Autumn Trail Drive, Mishawaka, Indiana 46544, has submitted a request to vacate the above referenced alleys due to being littered by vagrants and a safety hazard to the adjacent property owners. Mr. Gilot advised the Board is in