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11-28-16
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11-28-16
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City Council - City Clerk
City Council - Document Type
Council Mtg Minutes
City Counci - Date
11/28/2016
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REGULAR MEETING <br />NOVEMBER 28, 2016 <br />Councilmember Tim Scott made a motion to accept Substitute Bill No. 69 -16. Councilmember <br />Karen White seconded the motion which carried by a voice vote of eight (8) ayes. <br />Councilmember Karen White, Chair of the Personnel and Finance Committee, reported that they <br />met and send this bill forward with a favorable recommendation. <br />John Murphy, City Controller with offices on the 12th Floor of the County -City Building, stated <br />that in 2015 the State legislature passed a law requiring all local governments to develop an <br />internal control policy. He stated that there have been a number of policies implemented in South <br />Bend government. There is a rigorous audit conducted by the State Board of Accounts on the <br />City, but there has not been a totally integrated, codified policy. The State has developed a <br />template consisting of seventeen (17) points. The City has modified it, looking toward other <br />cities as well as using its own ideas. The City is required to get that adopted by City Council <br />prior to the end of the year. In addition to the policy, there is a task force charged with looking at <br />all City financial policies such as cash policies, fixed -asset policies, accounts - payable policies. <br />The team consists of Deputy City Controller Jen Hockenhull, Ken Glowacki of the Police <br />Department, Danny Copenhauer of the Fire Department, and Amy O'Connor of the Department <br />of Administration and Finance. They are putting together a more formalized document for <br />release and publication in the first half of 2017. The City is also required by law to include <br />training on internal controls. Seventeen (17) of the City's fiscal officers were trained in May, and <br />eight (8) were trained in March. Mr. Murphy stated, We need to, however, do some additional <br />training. Other officials and regular employees of the City will need to do this training. Mr. <br />Murphy stated that between all these activities, the City should be compliant with State law. <br />Those of the public wishing to speak in favor of the bill: <br />Jesse Davis, P.O. Box 10205, South Bend, IN, stated that if this is doing what he thinks it is <br />doing, then he is absolutely in favor of it. Mr. Davis wondered, though, if this would solve the <br />issue by which a large amount of equipment mysteriously appeared in the County -City Building. <br />He stated that he had tried to get a list of the equipment and that he had so discovered that <br />another set of equipment appeared at a second building on Lafayette Street. He sent in a FOIA <br />request and was informed by city attorneys that this was under State Police investigation that <br />the Feds were involved in it and that when the investigation was complete, they would get back <br />to him. He has not heard anything in two (2) years. Mr. Davis asked if this would be a measure <br />to hold officials and employees accountable, to create more transparency. He stated that he <br />would submit a new FOIA to determine whether or not the investigation had been completed. <br />No one from the public wished to speak in opposition to the bill. <br />City Controller John Murphy returned to the podium to offer a rebuttal. Mr. Murphy stated that <br />the policy was indeed designed to hold those in government accountable and to increase <br />awareness of internal controls. He stated that the incident that Mr. Davis referred to would fall <br />under the purview of this policy, as there is zero tolerance for any kind of theft of equipment or <br />cash. <br />Councilmember Dr. David Varner made a motion that Substitute Bill No. 69 -16 be sent to the full <br />Council with a favorable recommendation. Councilmember Regina Williams- Preston seconded <br />the motion which carried by a voice vote of eight (8) ayes. <br />RISE AND REPORT <br />Councilmember Oliver Davis made a motion to rise and report to full Council. Councilmember <br />Tim Scott seconded the motion which carried by a voice vote of eight (8) ayes. <br />REGULAR MEETING RECONVENED <br />Be it remembered that the Common Council of the City of South Bend reconvened in the <br />Council Chambers on the fourth floor of the County -City building at 9:07 p.m. Council President <br />Tim Scott presided with eight (8) members present. <br />15 <br />
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