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6G0) Department of Community Investment Memorandum Friday, November 08, 2013 TO: City of South Bend Redevelopment Commission FROM: Brock Zeeb Director Economic Resources SUBJECT: Snow Removal South Bend Parks has submitted a proposal for snow removal on the Commission owned properties for the winter months. (Attached is a property map of Snow Removal Properties) Synopsis of the proposal: • Proposal term is 1 year. • Start date will commence on the first significant snow fall and continue for 14 weeks from that date. • Properties have been identified by Community Investment in list format. (Attached) • Additional properties are eligible for snow removal at the cost of $29.93 per hour, billed @ .25 hour increments. • Snow removal will begin daily at 5 am Parks has requested $17,000.00 for snow removal on the properties listed by Community Investment for a 14 week period of time. Parks will provide additional weeks of snow removal at a weekly rate of $1,197.00 if significant snow is received after the 14 week period ends. Additionally Parks has requested approval of funds to purchase a snow thrower ($1,599.99). This will be owned, stored and maintained by Parks. Parks proposal eliminates cost uncertainty of snow removal and reduces overall exposure to unexpected snow removal expenditure under the liner ft. / per snow removal event calculation used previously. In 2010/2011 linear ft. area of snow removal 19,248, actual cost $ 23,095.45. In 2011/2012 linear ft. area of snow removal 21,151, actual cost $ 36,972.00. In 2012/2013 linear ft. area of snow removal 20,212, actual cost $ 1,494.00. 2012/2013 was a non performing contract. The contractor failed to remove the snow, fortunately the snow melted within days and no heavy accumulation occurred in the downtown snow removal areas. Proposed 2013 /2014 linear ft. area of snow removal 17,000, proposed cost $ 18,600.00 Community Investment is seeking the Commission's approval of an amount not to exceed of $26,000.00. • $17,000.00 for 14 week commitment of snow removal of listed properties • $1,599.99 for Parks Snow Thrower • An additional $7,400.00 for new property acquisition snow removal cost and contingency snow removal coverage if extended snow fall occurs. 227 W. JEFFERSON BLVD. SOUTH BEND, IN 46601 1 P: 574 - 235 -9371 1 FAX: 574- 235 -9021 1 SOUTHBENDIN.GOV