10-06-80 Personnel & Finance Committee

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. .;..fair tmmli2rr &pad October 6, 1980 On tic elnmmnn Tountil of tllr Olitg rf gnu#!! Lrnb: Personnel and Finance Committee The September 29, 1980 meeting of the Personnel and Finance Committee was called to order by its Chairman, Councilman Beverly D. Crone, at 6 :00 p.m. Persons in attendance included the following: Councilmen Crone, Beck, Voorde, McGann, Serge, Szymkowiak, and Kopczynski; Citizen Member Konnie Beasley; City Attorney Richard Hill; and Council Attorney, Kathleen Cekanski-Farrand, Chairman Crone announced that the purpose of the meeting was to discuss Bill No. 106-80, a bill proposing the inclusion of a new Article 17 in the Municipal Code entitled "Rates Charged for Public Records and Fees Charged for Legal Advertisement., " Chairman Crone then asked Councilman Voorde, the sponsor of the Bill, to give some background behind it, Councilman Voorde highlighted that he had initiated this Bill at the request of the. City. Clerk' s office, He noted that funds are presently running out-in the Clerk' s budget for such legal advertise- ments. He suggested that a discussion on "the need" of such a bill may be in order, The Committee then reviewed Bill No 106--80 by section, Consi- derable discussion took place on Section 2-205 which is entitled "Rates Charged for Public Records " City Attorney Richard Hill then gave an overview to the fee structure presently being charged. He noted that the Engineering Department, Board of Public Works, and Building Department are presently charging for documents. - He stated that he was uncertain as to the origin of charging for these documents , but would check into the matter further, Councilman McGann suggested delegating to the Board of Public Works the role of setting charges for duplication of documents, and certification of documents, Discussion then took place on Section 2-206 entitled "Fees for Legal Advertisement, " Councilman Voorde noted that the three areas included, namely: Tax abatements, rezonings, and voluntary annexations , are all areas where the petitioners were receiving a benefit. The Council Attorney and City Attorney then briefly reviewed the state law pertaining to legal advertisements. A paper documenting the legal advertisement costs in these three areas, was then circulated. Following discussion, Councilman Voorde made a motion to strike Section 2-205 as presently written and substitute a declaration of ',mac r,uf PUeLIIHINO CO.