6. L (1) Quotes for emergency sidewalk snow removal

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Co, ~ ~~ ~ To: Redevelopment Commission From: Staff- Debrah Jennings, Property Manager Subject: 2011 Snow Removal Date: February 22, 2011 Redevelopment Commission has not had a contractor in the past to remove snow, but a new City Ordinance required that all city sidewalks must be cleared within 24 hours after a snowfall. The city experienced a major snow fall January 8, 2011. In view of the large amount of snowfall, the City received this year and the number of properties Redevelopment Commission now owns; in an effort to comply with the new City Ordinance, it was necessary to hire contractors on an emergency basis to remove the snow. Therefore, a snow removal contract was executed January 11, 2011 Staff sent notices along with a list of Redevelopment Commission owned properties to three contractors from the City's database of approved vendors asking for bids on the removal of snow from the listed properties. Two Vendors responded to the request. Therefore, a snow removal contract was executed January 11, 2011 This was outside of our normal procurement process, but because of the emergency nature, staff selected Tri-M Construction and First Impressions Landscaping, both of South Bend, Indiana to immediately remove snow from Redevelopment Commission owned properties. The contract is for a maximum of $ l 0,000.00 per contractor for a total of $20,000.00 with the option to increase this amount, if there is additional need for the 2011 snow season. Staff will begin the bidding process in August 2011 for the 2012 snow removal season within the normal bidding procedures. Given the unforeseen events, staff is requesting approval. H:.NTDATA correct memo.doc