6C(6) Professional Services Agreement 807 W. Indiana

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u) -SOUTH BFti C o m m u n i t y & Economic Development 1865. -. 1200 County -City Building, 227 West Jefferson, South Bend, Indiana 46601 -1830 Phone 574/235 -9371 Fax 574/235 -9021 To: Redevelopment Commission From: David Relos, Economic Development Planner 011 Subject: Professional Services Agreement — Architectural Design Group Relocation of 807 W. Indiana Ave. Date: November 19, 2010 This is the staff report for additional expenses related to the relocation of the private club located at 807 W. Indiana Avenue. On August 06, 2010, the Commission approved Resolution No. 2741 and an Administrative Settlement to acquire this property. As it was understood at the time, this settlement was adequate for the relocation of the club, which is being acquired and relocated for the southern expansion of Ignition Park. While going through the process of getting a special exception needed to relocate, the club was required by the City to install an 800 square foot hard surface off street parking area, in addition to planting arborvitae as a buffer along the alley. On October 01, the Commission approved a $3,500 payment to cover these expenses. It has now come to light that because the club's move into this building triggers a "change in use ", it must be brought up to City standards. What is needed to allow the club to move forward with their relocation, according to the Building Department, is to have an architect do a floor plan, to scale, that can be submitted down state for approval. This floor plan needs to show the current building layout with any City required changes. Upon approval by the state, building permits can be issued, the work completed, and an occupancy permit granted. This then would allow the club to relocate. Under our relocation policy, this cost would have been included in the amount paid. This club's membership is small, and they have already agreed to move themselves. Additionally, because of this delay, they will now have to heat and pay utilities on two buildings this winter. Architectural Design Group (ADG), working in conjunction with the Building Department, has submitted a proposal to draw up plans that will meet City specifications, and submit them for approval. Cost for these services by ADG is $11,500. It is anticipated the actual cost will be lower because construction oversight should not be required. What We Do Today Makes A Difference!