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HomeMy WebLinkAbout12/11/06 Board of Public Works Minutes405 PUBLIC AGENDA SESSION ,. r: r DECEMBER 7, 2006 The Public Agenda Session of the Board of Public Works was convened at 10:35 a.m. on Thursday, December 7, 2006, by Board President Gary A. Gilot, with Mr. Carl P. Littrell present. Board Member Donald E. Inks was not present. Also present was Board Attorney Thomas Bodnar. Board of Public Works Clerk Linda M. Martin presented the Board with a proposed agenda of items presented by the public and by City staff. AGENDA ITEMS ADDED - Correction -Grant Agreement -LaSalle Park Residential Enhancement Program - $660.00 - 249 North Kenmore Street - Add -Certificate of Insurance - HNTB Indiana - Add -Claims - St. Joseph County Consortium Board members discussed the following item(s) from that list. - Safety Reports -Department of Public Works Mr. Patrick Henthorn, Environmental Services; Mr. Andy Wierzbicki, Water Works; and Mr. Larry Cook, Sewer Department presented their respective Safety Reports. - Monthly Reports/Goals and Performance Mr. Patrick Henthorn, Environmental Services, and Mr. Andy Wierzbicki, Water Works presented their respective Monthly Report and Goals and Performances. - Award Bid -One (1) More or Less, Medium Duty Type Ambulance, and One (1) More or Less, Heavy Duty Rescue Vehicle Fire Chief Luther Taylor stated the Fire Department is requesting approval of the lowest bid for the Ambulance. He noted that there was only one bid for the Heavy Duty Rescue Vehicle. Chief Taylor did extensive research and found that the bid was comparable to the cost of a comparable Rescue Unit used by the Indianapolis Fire Department. Chief Taylor stated that this one bid was an accurate bid for the type of unit being requested. Chief Taylor requested that the approval of the Contracts for the above mentioned equipment be added to the Agenda for the December 11, 2006 meeting. - Award Quotations -Vessel Pipe Replacement Mr. John Wiltrout, Water Works, stated to the Board that he would like to use fiberglass reinforced pipe for the above mentioned project, instead of stainless steel piping. Mr. Gilot questioned the ability of the piping to withstand the water pressure. Upon a motion made by Mr. Gilot, seconded by Mr. Littrell, and carried, Mr. Wiltrout was given the authority to encumber $37,500.00, the cost of the stainless steel piping, with the alternative to use the fiberglass reinforced piping after generating a letter by a Licensed Engineer, and approved by the City Engineer, stating that the fiberglass reinforced piping will be strong enough for this project. Mr. Bodnar stated that without the letter, the bid for the fiberglass reinforced piping would be considered non- responsive. - Request to Advertise for the Receipt of Bids -Edison Well #3 Replacement Mr. John Wiltrout, Water Works, stated that the Edison Well #3 Replacement project has a few issues that Legal needs to work out by the time of advertising. - Award Bid -Uniform Rentals Ms. Toni Higbee, Central Services stated that Cintas was the lowest responsive and responsible bidder. She indicated that Aramark Uniform Rental would like to speak at the Regular Board of Public Works Session on December 11, 2006. - Award Maintenance Contract Ms. Deb Martin, Bureau of GIS, stated that this was an annual Maintenance Contract. Mr. Gilot asked that the item be tabled until the Legal Department and the Controller's office have had a chance to review the contract. 1 1 1 ~Q~3 PUBLIC AGENDA SESSION DECEMBER 7, 2006 AWARD QUOTATION -ARGYLE DRIVE WALKWAY AT ERSKINE VILLAGE - PROJECT NO. 106-086 (GENERAL FUND Mr. Carl Littrell, Engineering, advised the Board that on November 27, 2006, quotations were received and opened for the above referred to project. After reviewing those quotations, Mr. Littrell recommends that the Board award the quote to the lowest, responsive and responsible bidder, Ortiz Concrete, 530 Pulaski, South Bend, Indiana, in the amount of $37,500.00, subject to financing and easement. Therefore, Mr. Gilot made a motion that the recommendation be accepted, and the quote be awarded as outlined above. Mr. Littrell seconded the motion, which carried. The Clerk was instructed to post the agenda and notify the media and other persons who have requested notice of the meeting agenda. No other business came before the Board. The meeting adjourned at 11:45 a.m.. BOARD OF PUBLIC WORKS ~~~ Gary A. ilot, President ~~~ G~.~eT ~~-~t" Carl P. Littrell, Member ~ ~ 2~ D nald E. Inks, Member ATTEST: Ll/Y~.~ `~~ . YYIa,,,~` Linda M. Martin, Clerk REGULAR MEETING DECEMBER 11, 2006 The regular meeting of the Board of Public Works was convened at 9:35 a.m. on Monday, December 11, 2006, by Board President Gary A. Gilot, with Mr. Carl P. Littrell and Mr. Donald E. Inks present. Also present was Board Attorney Thomas Bodnar. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the minutes of the public agenda session and the regular meeting of the Board held on November 22 and 27, 2006, were approved. OPENING OF BIDS -SALE OF ABANDONED VEHICLES This was the date set for receiving and opening of sealed bids for the above referred to vehicles. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News, which were found to be sufficient. The following bids were opened and publicly read: MR. JESS KELEMS 2229 South 11 Street Niles, Michigan 49120 a ~ REGULAR MEETING BID: DECEMBER 11, 2006 No: ~ , Make of Vehicle Year Bid 1 Green Pontiac Grand Am 1994 $50.00 2 Green Ford Ranger 1992 $50.00 3 Blue Buick LeSabre 1993 $50.00 4 Red Ford Explorer 1992 $50.00 5 Black Toyota Camry 1995 $75.00 6 Gray Ford Mustang 1985 $50.00 7 Blue Cadillac Sedan 1987 $50.00 8 White Volkswagon Jetta 1988 $50.00 9 White Nissan Sentra 1996 $50.00 10 Black Ford Bronco 1988 $75.00 11 Blue Chevrolet Lumina 1995 $100.00 12 Tan Ford Tempo 1993 $25.00 13 Blue Cadillac Sedan 1992 $50.00 MR. STEVE HUBLER 20057 SB Road . Plymouth, Indiana 46563 BID: No. Make of Vehicle Year Bid $316.75 5 Black Toyota Camry 1995 $223.75 9 White Nissan Sentra 1996 TERRY'S AUTO SALVAGE 1926 Tamarack Roud Walkerton, Indiana 46574 BID: No. Make of Vehicle Year Bid 1 Green Pontiac Grand Am 1994 $145.00 2 Green Ford Ranger 1992 $202.00 3 Blue Buick LeSabre 1993 $202.00 4 Red Ford Explorer 1992 $238.00 5 Black Toyota Camry 1995 $212.91 6 Gray Ford Mustang 1985 $125.00 7 Blue Cadillac Sedan 1987 $165.00 8 White Volkswagon Jetta 1988 $150.00 9 White Nissan Sentra 1996 $213.03 10 Black Ford Bronco 1988 $265.00 11 Blue Chevrolet Lumina 1995 $213.03 12 Tan Ford Tempo 1993 $165.00 13 Blue Cadillac Sedan 1992 $212.91 1 1 1 REGULAR MEETING MR. HALTON L. WEST Post Office Box 4722 South Bend, Indiana DECEMBER 11, 2006 BID: 1 No. Make of Vehicle Year Bid 7 Blue Cadillac Sedan 1987 $100.00 13 Blue Cadillac Sedan 1992 $100.00 I.A.P. 3300 South Main Street South Bend, Indiana BID: 1 1 No. Make of Vehicle Year Bid 1 Green Pontiac Grand Am 1994 $176.60 2 Green Ford Ranger 1992 $156.60 3 Blue Buick LeSabre 1993 $156.60 4 Red Ford Explorer 1992 $211.60 5 Black Toyota Camry 1995 $313.60 6 Gray Ford Mustang 1985 $156.60 7 Blue Cadillac Sedan 1987 $156.60 8 White Volkswagon Jetta 1988 $156.60 9 White Nissan Sentra 1996 $211.60 10 Black Ford Bronco 1988 $156.60 11 Blue Chevrolet Lumina 1995 $211.60 12 Tan Ford Tempo 1993 $156.60 13 Blue Cadillac Sedan 1992 $211.60 Upon a motion made by Mr. Littrell, seconded by Mr. Inks, and carried, the above bids were referred to Code Enforcement for review and recommendation. AWARD BID - UNIFORM CONTRACT - CITY DEPARTMENTS (USER DEPARTMENTSI Ms. Toni Higbee, Central Services, advised the Board that on November 13, 2006, bids were received and opened for the above referred to items. After reviewing those bids, Ms. Higbee recommends that the Board award the contract to the lowest, responsive and responsible bidder, Cintas Corporation, 4001 William Richardson Drive, South Bend, Indiana, in the amount of $79,422.20. Mr. Brian Gamble, Aramark Uniform Services, asked the Board to consider the exemplary service Aramark has given the City for the past fifteen (15) years, and stated that they are a local company, whereas Cintas is a national company. Mr. Gamble questioned whether a responsible, responsive bidder should be measured by service and quality, not just price. Mr. Gilot explained that Statute requires award to the lowest, responsive and responsible bidder. No legislative solutions have been found to give preference to local firms or firms with a long record of exemplary service. Mr. Gilot stated that criteria on materials and services were looked at in awarding the bid, and the companies were found to be comparable in both, and that references had also been checked on both companies. Mr. Inks made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Littrell seconded the motion, which carried. AWARD BID -ONE (1) MORE OR LESS, MEDIUM DUTY TYPE AMBULANCE - (2007 EMSCIP FUND 288) Chief Luther Taylor, Fire Department, advised the Board that on November 27, 2006, bids were received and opened for the above referred to vehicle. After reviewing those bids, Mr. Gilot recommends that the Board award the contract to the lowest, responsive ~ l~'' REGULAR MEETING DECEMBER 11, 2006 and responsible bidder, Medtec Ambulance Corporation, 2429 Lincolnway East, Goshen, Indiana, in the amount of $170,764.00, subject to 2007 financing. Therefore, Mr. Gilot made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Littrell seconded the motion, which carried. AWARD BID -ONE (1) MORE OR LESS, HEAVY DUTY RESCUE VEHICLE - ~2007 EMSCIP FUND 2881 Chief Luther Taylor, Fire Department, advised the Board that on November 27, 2006, bids were received and opened for the above referred to vehicle. After reviewing those bids, Mr. Gilot recommends that the Board award the contract to the lowest, responsive and responsible bidder, Midwest Fire & Safety of Indianapolis, 1605 Prospect Street, Indianapolis, Indiana, in the amount of $439,500.00, subject to 2007 financing. Therefore, Mr. Gilot made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Littrell seconded the motion, which carried. TABLE QUOTATION -VESSEL PIPE REPLACEMENT -WATER WORKS Mr. John Wiltrout, Water. Works, advised the Board that he is waiting on a report on the strength of the fiberglass reinforced pipe system versus the stainless steel piping, from a Licensed Engineer. Mr. Gilot recommended that the Board stay with their original award at the Public Agenda Meeting of December 7, 2006, of $37,500 for the stainless steel piping, and table the award of a change order to the fiberglass reinforced piping, subject to a report from the Engineer. Therefore, Mr. Gilot made a motion that the recommendation be tabled. Mr. Littrell seconded the motion, which carried. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - EDISON WELL #3 REPLACEMENT -PROJECT CODE 06W119 In a memorandum to the Board Mr. John Wiltrout, Water Works, requested permission to advertise for the receipt of bids for the above referenced project. Therefore, upon a motion made by Mr. Gilot, seconded by Mr. Littrell and and carried, the above request was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - CONCRETE PATCHES FOR UTILITY CUTS 2007 - PROJECT NO. 107-005 In a memorandum to the Board, Mr. Rob Nichols, Engineering, requested permission to advertise for the receipt of bids for the above referenced project. Therefore, upon a motion made by Mr. Gilot, seconded by Mr. Inks and and carried, the above request was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS -OLIVE ROADBRICK ROAD IMPROVEMENTS/TITLE SHEET - PROJECT NO. 107-001 In a memorandum to the Board, Mr. Rob Nichols, Engineering, requested permission to advertise for the receipt of bids for the above referenced project. Therefore, upon a motion made by Mr. Gilot, seconded by Mr. Inks and and carried, the above request was approved. APPROVE CHANGE ORDER NO. 2 - FREDRICKSON PARK ENTRANCE NORTH EXTENSION CLOSURE AND GAS SYSTEM - RIETH RILEY CONSTRUCTION - PROJECT NO. 106-018 (COIT) Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. 2 on behalf of Rieth Riley, 3626 Elkhart Road, Goshen, Indiana, indicating that the Contract amount be decreased $23,960.00 for a new Contract sum including this Change Order in the amount of $384,894.00. Upon a motion made by Mr. Inks, seconded by Mr. Littrell, and carried, the Change Order was approved. APPROVE CHANGE ORDER NO. 3 -FIRE STATION #2, BID PACKAGE B, GENERAL CONSTRUCTION -BROWN & BROWN GENERAL CONTRACTORS - PROJECT NO. 106-002 (GENERAL FUND Mr. Gilot advised that Mr. Carl Littrell, Engineering, has submitted Change Order No. 3 on behalf of Brown & Brown General Contractors, Post Office Box 487, Wakarusa, Indiana, indicating that the Contract amount be increased $863.00 for a new Contract sum including this Change Order in the amount of $2,131,043.82, and a time extension 1 1 1 ~t ~. Q REGULAR MEETING DECEMBER 11, 2006 to July 17, 2007. Upon a motion made by Mr. Gilot, seconded by Mr. Littrell, and carried, the Change Order was approved. APPROVE CHANGE ORDER NO. 1 (FINALI AND PROJECT COMPLETION AFFIDAVIT -NEW FIRE STATION NO. 2 -PACKAGE "A" -SITE WORK -H.I.S. CONSTRUCTORS, LLC - PROJECT NO. 106-002 (COIT) Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. 1 (Final) indicating that the contract amount be decreased by $30,345.46 for a new contract sum including this Change Order in the amount of $133,062.54. Additionally submitted was the Project Completion Affidavit indicating this new final cost. Upon a motion made by Mr. Inks, seconded by Mr. Littrell, and carried, Change Order No. 1 (Final) and the Project Completion Affidavit were approved subject to the filing of the appropriate three- year Maintenance Bond. APPROVAL OF AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA The following Agreements/Contracts/Proposals/Addenda were submitted to the Board for approval: 1 1 TYPE DESCRIPTION BUSINESS AMOUNT MOTION/ SECONDED Grant Mishawaka Avenue 2621 Mishawaka $2,072.50 Littrell/Inks Agreement Commercial Corridor Avenue Fagade Improvement Matching Grant Pro am Grant Miami Street 1619 Miami $5,545.00 Inks/Littrell Agreement Commercial Comdor Street Fagade Improvement Matching Grant Pro ram Grant LaSalle Park Residential 249 North $660.00 Inks/Littrell A reement Enhancement Program Kenmore Street Agreement Emergency Board-Up Michiana Board- Tabled (Fire and Police Ups Inks/Gilot De artments) Grant Building Block Grant 526 South 28 $125.00 Inks/Littrell Agreement Agreement Street Grant Youth Grant Agreement Boy Scout Troop $2,000.00 Inks/Littrell Agreement 422, 333 North Main Street Contract Review Applications for Hartford $1.69 per Inks/Littrell Short Term Disability Employee Claims/Self-Insurance Fund Contract To Process Claims North American $54,000.00 Inks/Littrell Incurred but Not Paid Administrators, Prior to Termination of LP December 31, 2005 Agreement /Self Insurance Fund Contract Collective Bargaining Teamsters Local Inks/Littrell Agreement for Wages Union No. 364 and Working Conditions Contract One Heavy Duty Rescue Midwest Fire & $439,500.00 Gilot/Littrell Vehicle Safety of Indianapolis Contract One Medium Duty Type Medtec $170,764.00 Gilot/Littrell Ambulance Ambulance Corporation of Goshen, Indiana ~ ~- ~ REGULAR MEETING DECEMBER 11, 2006 TYPE DESCRIPTION BUSINESS AMOUNT MOTION/ SECONDED Quote Morris Performing Arts Kaser-Spraker $11,750.00 Inks/Limell Award Box Office Remodeling Construction APPROVE CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE -WEST SIDE OF NORTHERN AVENUE, NORTH OF STATE ROAD 23 Mr. Gilot stated that the Board is in receipt of a Consent to Annexation and Waiver of Right to remonstrate as submitted by Glenn and Teresa Davis. The Consent indicates that in consideration for permission to tap into public sanitary water system of the City, to provide sanitary water service to 54405 Northern Avenue, South Bend, Indiana, (Key #02-2075-3485), the Davis' waive and release any and all right to remonstrate against or oppose any pending or future annexation of the property by the City of South Bend. Therefore, Mr. Inks made a motiori that the Consent be approved. Mr. Littrell seconded the motion, which carried. STREET Mr. Gilot stated that the Board is in receipt of a Consent to Annexation and Waiver of Right to remonstrate as submitted by Larry and Carol Fishburn. The Consent indicates that in consideration for permission to tap into public sanitary water system of the City, to provide sanitary water service to 17740 State Road 23, South Bend, Indiana, (Key #02- 2118-5791), the Fishburn's waive and release any and all right to remonstrate against or oppose any pending or future annexation of the property by the City of South Bend. Therefore, Mr. Inks made a motion that the Consent be approved. Mr. Littrell seconded the motion, which carried. APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the following traffic control devices were approved: NEW INSTALLATION LOCATION: REMARKS: Handicapped Accessible Parking Space Signs 438 South Olive Street All Criteria Has Been Met NEW INSTALLATION: LOCATION: REMARKS: Handicapped Accessible Parking Space Signs 806 S. Falcon Street All Criteria Has Been Met NEW INSTALLATION: Handicapped Accessible Parking Space Signs LOCATION: 119 East Victoria Street REMARKS: All Criteria Has Been Met APPROVE TITLE SHEET - BRICK/OLIVE ROAD IMPROVEMENTS Mr. Gilot advised that the Title Sheet for the above referenced project was being presented at this time for execution. Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the above referred to Title Sheet was approved and signed subject to successful annexation, TIF financing, and Right of Way purchase consummation. FILING OF SAFETY REPORTS -DEPARTMENT OF PUBLIC WORKS The Division of Environmental Services, Street Department, Division of Engineering, and Water Works submitted Safety Reports for November 2006. These reports reflect injuries/accidents for each month and provide for a comparison. There being no further discussion, upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the reports were accepted and filed. i 1 1 REGULAR MEETING DECEMBER 11, 2006 ~ ~ w FILING OF MONTHLY REPORTS -ENVIRONMENTAL SERVICES The Division of Environmental Services and Water Works submitted Monthly Reports for November2006. There being no further discussion, upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the reports were accepted and filed. ADOPT RESOLUTION NO. 73-2006 -APPROVING THE TRADE-IN OF CITY- OWNED PROPERTY ON PROPERTY OF SIMILAR NATURE Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the following Resolution was adopted by the Board of Public Works: ' RESOLUTION N0.73-2006 A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS APPROVING THE TRADE-IN OF CITY-OWNED PROPERTY ON PROPERTY OF SIMILAR NATURE WHEREAS, it has been determined by the Board of Public Works of the City of South Bend that the following described property is unfit for the purpose for which it was intended and should be traded-in for property of a similar nature: 704 2000 Chevy Impala VIN#2GIWFSSKXY9261940 728 2001 Mitsubishi Galant VIN#4A3AA46G21E210114 782 1999 Pontiac Grand Am VIN#1G2NW52E9XM780291 WHEREAS, it has been determined by the Board of Public Works of the City of South Bend that the following described property is of a similar nature to the above-described property and should be traded with the above-described property: TO BE DETERMINED WHEREAS, I.C. 36-1-11-9 authorizes the Board of Public Works to trade in or exchange City-owned property for partial or full reduction in the purchase price of property of similar nature. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, AS FOLLOWS: 1. The following described property shall be traded-in for the following described property of a similar nature: TO BE DETERMINED 2. That the traded in or exchanged property, to wit: 704 2000 Chevy Impala VIN#2GIWFSSKXY9261940 728 2001 Mitsubishi Galant VIN#4A3AA46G21E210114 782 1999 Pontiac Grand Am VIN#1G2NW52E9XM780291 shall be removed from the inventory of the City of South Bend and will be duly recorded upon receipt of the new property. A subsequent Resolution of the new property will be recorded. ADOPTED this 11 `h day of December 2006. BOARD OF PUBLIC WORKS s/Gary A. Gilot, President s/Carl P. Littrell, Member s/Donald E. Inks, Member ATTEST: ' s/Linda M. Martin, Clerk - - FAVORABLE RECOMMENDATION ALLEY VACATION FIRST NORTH/SOUTH ALLEY EAST OF BLAINE AVENUE BETWEEN LINDSEY STREET AND LINCOLNWAY WEST Mr. Gilot indicated that Mr. Hassen Elammori, 51343 Lilac Road, South Bend, Indiana, has submitted a request to vacate the above referred to alley. Mr. Gilot advised that the Board is in receipt of favorable recommendations concerning this Vacation Petition from the Area Plan Commission, Police Department, Fire Department, Environmental Services, and the Department of Economic Development. Engineering stated that the petitioner needs to move the Lincolnway West most cut away from the Blaine Avenue ~ 3 REGULAR MEETING DECEMBER 11, 2006 intersection. In addition, if this alley is vacated, it is to be done so subject to any utility and access easements that are necessary. Therefore, Mr. Inks made a motion that the Clerk send a letter to the petitioner addressing these concerns. Mr. Gilot seconded the motion which carried. APPROVAL OF RECOMMENDATION -CANDLELIGHT WALK - ERSKINE BOULEVARD ASSOCIATION Mr. Gilot stated that favorable recommendations have been received by Traffic and Lighting, Park Department, Engineering, Police Department and the City Attorney's office, in reference to a request as submitted by Mr. Mike Jeffers, Erskine Boulevard Association, to conduct the above referred to Candlelight Walk, on December 16, 2006, on the designated route as submitted. Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the Candlelight Walk was approved. TABLE RECOMMENDATION -STREET VACATION -VINE STREET BETWEEN 20TH AND 21sT STREET Mr. Gilot stated that unfavorable recommendations have been received by the Area Plan Commission, Community and Economic Development, Fire Department, and Environmental Services, in reference to a request as submitted by Ms. Krista Bailey, 945 South 21S` Street, South Bend, Indiana, to vacate the above referred to street. Concerns of access to I.U.S.B. campus were expressed by all of the departments, access by Fire and Police Departments and access to garages and alleys were a concern with the Area Plan Commission. Mr. Bodnar stated that possible solutions are being investigated. Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the Vine Street Vacation was tabled. APPROVAL OF RECOMMENDATION - TO CONDUCT CHAPIN PARK ASSOCIATION CANDLELIGHT WALK Mr. Gilot stated that favorable recommendations have been received by Traffic and Lighting, Park Department, Police Department and the City Attorney's office, in reference to a request as submitted by Mr. Stan Molenda, Chapin Park Association, to conduct the above referred to Candlelight Walk, on December 17, 2006, on the designated route as submitted. Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the Chapin Park Association Candlelight Walk was approved. APPROVE AND/OR RELEASE CONTRACTOR AND EXCAVATION BONDS Mr. Anthony Molnar, Division of Engineering, recommended that the following Contractor and Excavation Bonds be approved and/or released as follows: BOND OF CONTRACTOR Sary Thach Approved Effective November 27, 2006, Pursuant to Resolution No. 100-2000 J.A.M. Construction Released Effective December 11, 2006 Mr. Littrell made a motion that the recommendation be accepted and that the Bonds be approved and/or released as outlined above. Mr. Inks seconded the motion, which carried. FILING OF CERTIFICATES OF INSURANCE Upon a motion made by Mr. Littrell, seconded by Mr. Inks, and carried, the following Certificates of Insurance were accepted for filing: Brown and Brown General Contractors HNTB Indiana, Inc Wakarusa, Indiana Indianapolis, Indiana APPROVE CLAIMS Mr. Gilot stated that the following claims were submitted to the board for approval: Name Amount of Claim Date Ci of South Bend $2,422,071.31 December 4, 2006 Ci of South Bend $1,827,545.38 November 27, 2006 1 1 1 ~~~ REGULAR MEETING DECEMBER 11, 2006 Name Amount of Claim Date St. Jose h Count Housin Consortium $12,293.04 November 6, 2006 St. Joseph County Housing Consortium $1,089.00 October 31, 2006 Mr. Littrell made a motion that the claims be approved and the reports as submitted be filed. Mr. Inks seconded the motion, which carried. PRIVILEGE OF THE FLOOR ' Mr. Toy Villa stated that funding for the Argyle Project is in place. He was not at the Public Agenda Session of December 7, 2006 when questions arose by Board Members as to the funding and easement rights. Mr. Bodnar stated that the quote award was subject to funding and easement rights, and should be awarded with those terms. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the meeting adjourned at 10:26 a.m.. BOARD OF PUBLIC WORKS Gary A. Gilot, President Carl P. Littrell, Member Donald E. Inks, Member ' TTEST: A Linda M. Martin, Clerk 1