The URL can be used to link to this page

Home My WebLink About10/23/06 Board of Public Works Minutes35~ PUBLIC AGENDA SESSION OCTOBER 19a 2006 The Public Agenda Session of the Board of Public Works was convened at 10:37 a.m. on Thursday, October 19, 2006, by Board President Gary A. Gilot, with Mr. Donald E. Inks present. Mr. Carl P. Littrell was not present. Board Attorney Thomas Bodnar was not present; Mr. Shawn Peterson was present as Board Attorney for this meeting. Board of Public Works Clerk Julie M. Thompson presented the Board with a proposed agenda of items presented by the public and by City staff. AGENDA ITEMS ADDED - Contract - AT&T - Contract -Internet Service - Contract -Crowe Chizek AWARD BID - STABLILIZATION OF COS NO. 6 OUTFACE -PROJECT NO. 105- 054 (2004 & 2006 SEWER BOND) Mr. Rob Nichols, Engineering, advised the Board that on August 28, 2006, bids were received and opened for the above referred to project. After reviewing those bids, Mr. Nichols recommends that the Board award the contract to the lowest, responsive and responsible bidder, Selge Construction, Niles, Michigan, in the amount of $888,250.50. Therefore, Mr. Gilot made a motion that the recommenda~ion be accepted and the bid be awazded as outlined above. Mr. Inks seconded the motion, which carried. APPROVE/RESCIND CONTRACTS/PROPOSALS/AGREEMENTS/ADDENDA The following Contracts/Proposals/Agreements/Addenda were submitted to the Board for approval or to be rescinded: TYPE DESCRIPTION BUSINESS AMOUNT MOTION/ CARRIED Amendment to Applicant The Institute Increase Gilot/Inks Contract Testing for Public $4,C45.00 Safety Proposal Studebaker Hull & $38,991.00 Gilot/Inks Area "A" - Associates Phase II Environmental Site Assessment for Norfolk Southern Rail Yard and Eckler-Laney Outlet Grant Property Urban Agreement RESCINDED Agreement Acquisitions in Enterprise Zone Rescinded; Gilot/Inks 700-1700 Requires Legal Blocks of Review Michi an Street ADOPT RESOLUTION N0.59-2006 Upon a motion made by Mr. Inks, seconded by Mr. Gilot, the following Resolution was adopted by the Boazd of Public Works: RESOLUTION N0.59-2006 A RESOLUTION OF THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA APPROVING THE TRANSFER OF REAL PROPERTY TO THE INDIANA DEPARTMENT OF TRANSPORTATION 1 1 1 WHEREAS, the State of Indiana, by and through ti]e Indiana Department of Transportation (collectively, the "State"), has presented the City of South Bend, Indiana, by and through its Board of Public Works (collectively, the "City"), an Uniform Land or ~~~ PUBLIC AGENDA SESSION OCTOBER 19, 2006 Easement Acquisition Offer (the "Offer") for a certain parcel of land more particulazly described at Exhibit A (the "Property"); and WHEREAS, the Offer provides that the City will transfer the Property to the State to complete a road project within its City limits and for $7,685.00; and WHEREAS, the City, through the Boazd of Public Works (the "Boazd"), desires to accept the Offer and authorize the Mayor to approve and execute aquit-claim deed effecting the transfer of the Property and the City Clerk to attest such deed; and WHEREAS, pursuant to Ind. Code §36-1-11-8 provides that City may transfer or exchange property with another governmental entity upon terms and conditions agreed upon by the two (2) entities as evidenced by the adoption of substantially identical resolutions of each entity; and WHEREAS, it is contemplated that the State, through the appropriate entity or official, will adopt a resolution consistent with the requirement of Indiana Code §36-1-11-8; and NOW, THEREFORE BE IT RESOLVED BY THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA, AS FOLLOWS: 1. The transfer of the Property described at Exhibit A situated in St. Joseph County, Indiana, by the City of South Bend, Indiana to the State of Indiana, by and through the Indiana Department of Transportation shall be, and hereby is, approved. 2. The Mayor and the City Clerk shall be, and hereby are, authorized to approve the form of and execute and attest, respectively, aquit-claim or any other instrument necessary to convey all of the right, title and interest in the Property to the State pursuant to the terms and conditions evidenced _ by this Resolution. 3. This Resolution shall be in full force and effect upon its adoption by the Board and upon the adoption of a substantially similar resolution of the appropriate body or official of the State. The transfer of the real estate shall not be effective until a deed is duly recorded effecting the same. ADOPTED at a meeting of the Board of Public Works of the City of South Bend, Indiana held on October 19, 2006, at 1308 County-City Building, 227 W. Jefferson Boulevard, South Bend, Indiana 46601. CITY OF SOUTH BEND s/Gary Gilot s/Carl Littrell s/Donald Inks ATTEST: s/Linda M Martin, Clerk Boazd members discussed the following item(s) from that list. - Request to Advertise for the Receipt of Bids - Dewatering Building Polymer Feed System. Mr. Patrick Henthorn, Environmental Services, presented the Board with a Project Overview Statement-Executive Summary in conjunction with this project. - Change Order -Organic Resources Drive-On Scale and Automatic Gate Mr. Patrick Henthorn, Environmental Services, stated this .Change Order represented a 1 % increase in the above referenced project. _ - Safety/Perfonnance Reports -Central Services Mr. Al Miller, Central Services, presented the safety and performance reports for Central Services. ,~~.~ ~~ PUBLIC AGENDA SESSION OCTOBER 19, 2006 - Contract - AT&T Ms. Catherine Fanello, City Controller, stated the new contract will replace the previous Broadwing contract, saving the City of South Bend funds. -Contract -Global Ms. Catherine Fanello, City Controller, stated this contract will correct the Internet issues for the City of South Bend. - Contract -Crowe Chizek Ms. Catherine Fanello, City Controller, stated this contract is for an analysis of financing alternatives, planning, and financial structuring. The Clerk was instructed to post the agenda and notify the media and other persons who have requested notice of the meeting agenda. No other business came before the Board. The meeting adjourned at 11:37 a.m. BOARD OF PUBLIC WORKS ~~~~~ Gary A. Gilot, President ~~ ~ ~~i~e7%c~l Carl P. Littrell, Member D nald E. Inks, Member ATTEST: ,~ ~~`< ' da M Martin, Clerk REGULAR MEETING OCTOBER 23, 2006 The regular meeting of the Board of Public Works was convened at 9:35 a.m. on Monday, October 23, 2006, by Board President Gary A. Gilot, with Mr. Carl P. Littrell and Mr. Donald E. Inks present. Also present was Attorney Shawn Peterson. Board Attorney Thomas Bodnar was not present. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the minutes of the public agenda session and the regular meeting of the Board held on October 5 and October 9, 2006, were approved. OPENING OF BIDS/BID AWARD -WEST WASHINGTON STREET SEWER REPAIR - GARFIELD COURT 400 FEET WEST -PROJECT NO. 106-072 (2006 SEWER BOND) This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News, which were found to be sufficient. The following bids were opened and publicly read: 1 1 1 ~'1 [`~ REGULAR MEETING OCTOBER 23, 2006 `' D ~ RIETH-RILEY CONSTRUCTION CO., INC. 25200 State Road 23 South Bend, Indiana 46614 Bid was signed by: Mr. David Dudash Non-Collusion Affidavit was in order Non-Discrimination commitment form was completed Five percent (5%) Bid Bond was submitted BID: $85,982.50 HRP CONSTRUCTION INC. 5777 Cleveland Road Post Office Box 266 South Bend, Indiana 46624 Bid was signed by: Mr. Paul Fallon Non-Collusion Affidavit was in order Non-Discrimination commitment form was completed Five percent (5%) Bid Bond was submitted BID: $98,235.00 HERRMAN & GOETZ, INC. DBA UNDERGROUND SERVICES 225 South Lafayette Boulevard South Bend, Indiana 46601 Bid was signed by: Mr. Thomas Herrman Non-Collusion Affidavit was in order Non-Discrimination commitment form was completed Five percent (5%) Bid Bond was submitted BID: $124,290.50 Upon a motion made by Mr. Inks, seconded by Mr. Littrell, and carried, the above bids were referred to the Division of Engineering for review and recommendation. After reviewing those bids, Mr. Rob Nichols recommends that the Board award the contract to the lowest, responsive and responsible bidder, Rieth-Riley Construction Co. Inc., in the amount of $85,982.50. Therefore, Mr. Inks made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Littrell seconded the motion, which carried. OPENING OF BIDS -SALE OF ABANDONED VEHICLES This was the date set for receiving and opening of sealed bids for the above referred to vehicles. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News, which were found to be sufficient. The following bids were opened and publicly read: HALTON L. WEST 225 West Donald Street South Bend, Indiana 46613 BID: No. Make of Vehicle Year Bid 2. Red Ford F-150 2003 $8,500.00 MR. JOSEPH SHELLEY 22560 Kern Road South Bend, Indiana 46614 J ~ 2REGULAR MEETING BID: OCTOBER 23, 2006 No. Make of Vehicle Year Bid 2. Red Ford F-150 2003 $1,000.00 14. Red Chevrolet Cavalier 1996 $259.00 MR. RAY WOLFENBARGER Post Office Box 692 New Carlisle, Indiana 46SS2 BID: No. Make of Vehicle Year Bid 2. Red Ford F-150 2003 $8,350.00 TERRY'S AUTO SALVAGE 1926 Tamarack Road Walkerton, Indiana 46574 BID: No. Make of Vehicle Year Bid 1. Blue Chevrolet Caprice 1991 $200.00 2. Red Ford F-150 2003 $5,963.42 3. Blue Dodge Neon 1996 $202.80 4 White/Red Oldsmobile Cutlass Supreme 1990 $151.00 5. Silver Buick Regal 1989 $1 S 1.00 6. Blue Ford Windstar 1995 $203.80 7. Blue Ford Tempo 1990 $1 S 1.00 8. Green Mercury Villager 1994 $252.00 9. Green Dodge Intrepid 1999 $252.88 10. Black Chevrolet Lumina 1992 $1 S 1.00 11. White Oldsmobile Cutlass Ciera 1991 $1 S 1.00 12. Red Dodge Shadow 1990 $175.00 13. Gold Oldsmobile 98 1993 $201.00 14. Red Chevrolet Cavalier 1996 $335.00 15. Blue Oldsmobile 88 1992 $202.00 16. Blue Lincoln Town Car 1993 $203.00 17. Blue Oldsmobile Cutlass Ciera 1993 $202.59 INDIANA AUTO PARTS, INC. 3300 South Main Street South Bend, Indiana 46614 BID: No. Make of Vehicle Year Bid 1. Blue Chevrolet Ca rice 1991 $211.50 2. Red Ford F-150 2003 $4,862.5 3. Blue Dodge Neon 1996 $211.50 4 White/Red Oldsmobile Cutlass Su reme 1990 $211.50 5. Silver Buick Regal 1989 $211.50 6. Blue Ford Windstar 1995 $211.50 7. Blue Ford Tempo 1990 $211.50 8. Green Mercury Villager 1994 $211.50 9. Green Dodge Intrepid 1999 $211.50 10. Black Chevrolet Lumina 1992 $211.50 11. White Oldsmobile Cutlass Ciera 1991 $211.50 1 1 1 REGULAR MEETING ~E~3 OCTOBER 23.2006 No. Make of Vehicle Year Bid 12. Red Dodge Shadow 1990 $211.50 13. Gold Oldsmobile 98 1993 $211.50 14. Red Chevrolet Cavalier 1996 $211.50 15. Blue Oldsmobile 88 1992 $211.50 16. Blue Lincoln Town Car 1993 $211.50 17. Blue Oldsmobile Cutlass Ciera 1993 $211.50 ' MR. STEVE HUBLER 20057 SB Road Plymouth, Indiana 46563 BID: No. Make of Vehicle Year Bid 1. Blue Chevrolet Caprice 1991 $203.SS 14. Red Chevrolet Cavalier 1996 $203.SS 16. Blue Lincoln Town Car 1993 $203.SS 17. Blue Oldsmobile Cutlass Ciera 1993 $255.60 MR. HAROLD PEACOCK 713 Carlisle South Bend, Indiana 46619 BID: 1 No. Make of Vehicle Year Bid 2. Red Ford F-1 S0 2003 $3,500.00 14. Red Chevrolet Cavalier 1996 $255.00 BADLANDS 66521 State Road 23 Post Office Box 120 Wyatt, Indiana 46595 BID: No. Make of Vehicle Year Bid 2. Red Ford F-150 2003 $6,712.00 7. Blue Ford Tempo 1990 $326.00 MR. LES JACKSON 25821 Sly Fox Court South Bend, Indiana 46628 BID: 1 No. Make of Vehicle Year Bid 2. Red Ford F-150 2003 $6,000.00 3. Blue Dodge Neon . 1996 $100.00 6. Blue Ford Windstar 1995 $200.00 9. Green Dodge Intre id 1999 $200.00 13. Gold Oldsmobile 98 1993 $200.00 14. Red Chevrolet Cavalier 1996 $200.00 MS. MARTHA BURNS 2735 Tomahawk Trail South Bend, Indiana 46628 ~E? REGULAR MEETING OCTOBER 23, 2006 •a.,. BID: No. Make of Vehicle Year Bid 2. Red Ford F-150 2003 $7,200.00 Upon a motion made by Mr. Littrell, seconded by Mr. Inks, and carried, the above bids were referred to Code Enforcement for review and recommendation. Item No. 2 was questioned because of the high bids. Legal Dept. will review. REVISION TO BID AWARD -SALE OF ABANDONED VEHICLES Mr. Gary Libbey, Code Enforcement, stated on October 12, 2006, the sale of abandoned vehicles which were awarded to the highest bidders. Mr. Halton West was awarded a blue Dodge Dakota in the amount of $500.00, and subsequently informed Code Enforcement he did not wish to purchase this vehicle. The above stated vehicle was awarded to the next highest bidder, Indiana Auto Parts. Upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried the blue Dodge Dakota was awarded subject to confirmation by Code Enforcement. AWARD BID - THREE (3) 2006 VACUUM AIR STREET SWEEPERS (CAPITAL LEASE PURCHASE AGREEMENT/CITY ACCOUNT) Mr. Gary Gilot advised the Board that on September 25, 2006, bids were received and opened for the above referred to equipment. After reviewing those bids, Mr. Grounds recommends that the Board award the contract to the lowest, responsive and responsible bidder, Jack Doheny Supplies, 7720 Records, Lawrence, Indiana, in the amount of $396,762.00. Therefore, Mr. Inks made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Littrell seconded the motion, which carried. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS DEWATERING BUILDING POLYMER FEED SYSTEM - PROJECT NO. 106-057 (CAPITAL BUDGET) In a memorandum to the Board, Mr. Patrick Henthorn, Environmental Services, requested permission to advertise for the receipt of bids for the above referenced project. Therefore, upon a motion made by Mr. Gary Gilot, seconded by Mr. Littrell, and carried, the above request was approved, subject to Legal review. REJECT QUOTATION -WESTERN AVENUE TRAFFIC MEDIAN MAINTENANCE - PROJECT NO. 106-079 In a memorandum to the Board, Mr. David Fecteau, Community and Economic Development, stated the department has determined not to award this project at this time. Therefore, upon a motion made by Mr. Inks, seconded by Mr. Littrell, and carried, the quotation from Shades of Green, Inc. was rejected. APPROVE CHANGE ORDER -ORGANIC RESOURCES DRIVE-ON SCALES AND AUTOMATIC GATE - ANTIBUS SCALES AND SYSTEMS -PROJECT NO. 106- 056 (CAPITAL BUDGET) Mr. Gilot advised that Mr. Patrick Henthorn, Environmental Services, has submitted Change Order No. 1 on behalf of Antibus Scales and Systems, 3600 West McGill Street, South Bend, Indiana, indicating that the Contract amount be increased $790.00 for a new Contract sum including this Change Order in the amount of $95,640.00. Upon a motion made by Mr. Littrell, seconded by Inks, and carried, the Change Order was approved. APPROVE CHANGE_ORDER -STABILIZATION OF CSO NO. 6 OUTFACE SELGE CONSTRUCTION - PROJECT NO. 105-054 (2004 & 2006 SEWER BOND) Mr. Gilot advised that Mr. Jason Durr, Engineering, has submitted Change Order No. 1 on behalf of Selge Construction, 2833 South 11~' Street, Niles, Michigan, indicating that the Contract amount be decreased $281,531.00 for a new Contract sum including this Change Order in the amount of $606,719.50. Upon a motion made by Mr. Inks, seconded by Mr. Littrell, and carried, the Change Order was approved. 1 1 1 :~ 6 REGULAR MEETING OCTOBER 23, 2006 L1NC;VLN W H Y LL L.J 1 - 1 VIC1V17.JIC r11tL% l) 1 h i lUlV - 1\l1 ..~\illlLlW lJl\V L 11L3\4 PROJECT NO. 105-082 Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted the Project Completion Affidavit on behalf of Ritschard Brothers, 1204 West Sample, South Bend, Indiana, for the above referenced project, indicating a final cost of $13,877.00. Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the Project Completion Affidavit was approved. APPROVAL OF CERTIFICATE OF APPROVAL OF PLANS Mr. Gilot stated the Board of Public Works approved a Project Agreement with TRANSPO for improvements to the area immediately surrounding the South Street Station. At this time, a Certificate of Approval of Plans in the amount of $111,785.44 was being presented for approval. This Certificate was in advertently omitted from the Project Agreement. Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the Certificate of Approval of Plans was approved. 1 1 APPROVAL OF CONTRACTS/PROPOSALS/AGREEMENTS/ADDENDA The following Contracts/Proposals/Agreements/Addenda were submitted to the Board for approval: TYPE DESCRIPTION BUSINESS AMOUNT MOTION/ CARRIED Construction Mishawaka Michiana $110,065.00 Gilot/Inks Contract Avenue Contracting Streetsca es Construction Western Avenue Walsh & Kelly $175,105.00. Gilot/Inks Contract Streetscape Project Construction Kenmore Street L.L. Geans $174,820.00 Inks/Littrell Contract Model Block - Ford Street to Sam le Street Construction Keller Park - L.L. Geans $91,012.00 Gilot/Inks Contract Sherman Avenue Public Works Amendment River Crossing Symbiont Increase Gilot/Littrell No.l No.l $42,922.00 Amendment River Crossing Symbiont Delete Design Gilot/Littrell No. 2 No. S of Rehabilitation of Existing Siphon; Add $10,000 for Geotechnical Exploration, no net Increase Grant Mishawaka 1242 $8,862.50 Inks/Littrell Agreement Avenue Mishawaka Commercial Avenue Corridor Fagade Improvement Matching Grant Program Grant Mishawaka 2521 $8,696.00 Inks/Littrell Agreement Avenue Mishawaka Commercial Avenue Corridor Facade Improvement Matching Grant Pro ram Grant Mishawaka 1139 $10,000.00 Inks/Littrell .~ 6 6 REGULAR MEETING OCTOBER 23, 2006 TYPE DESCRIPTION BUSINESS AMOUNT MOTION/ CARRIED Agreement Avenue Mishawaka Commercial Avenue Corridor Facade Improvement Matching Grant Program Grant Mishawaka 1434 $6,503.45 Inks/Littrell Agreement Avenue Mishawaka Commercial Avenue Corridor Facade Improvement Matching Grant Pro ram Agreement Refunding of Crowe Chizek Not to Exceed GilotlInks 1997 Series A $25,000.00 and B Bond Issues Contract Long Distance AT&T Gilot/Inks Service Proposal Internet Service Global Access GilotlInks Point APPROVAL OF LICENSE APPLICATION RENEWAL FOR MASSAGE ESTABLISHMENT - 706 EAST JEFFERSON -THE BEEHIVE Mr. Gilot stated that the Board is in receipt of favorable recommendations from the Fire Department, Police Department, Building Department and the Legal Department for a License Application Renewal for the above referenced business. Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the License Application was approved. APPROVAL OF STREET CLOSURES The following applications were submitted to the Board for approval. It was noted favorable recommendations were received from the appropriate departments. SPONSOR EVENT LOCATION DATE/TIME MOTION/ CARRIED Chapin Park Halloween Manitou Place October 29, Littrell/Inks Neighborhood Block Party from Park Place 2006 - 3:00 Association to Forest p.m. - 7:00 Avenue p.m. Near Northwest Arts Cafe Cottage Grove November 5, Littrell/Inks Neighborhood, from 2006 - 10:00 Inc. Lincolnway to a.m. - 5:00 Lindsey .m. RENEWAL -RESERVED HANDICAPPED PARKING AREA Ms. Angelica Cantrell, Mishawaka, Indiana, submitted a renewal for Reserved Handicapped Parking on Lafayette Street. Mr. Gilot noted the required paperwork was submitted. Upon a motion made by Mr. Inks, seconded by Mr. Littrell, and carried, the Reserved Parking was approved. TABLE IRREVOCABLE LETTER OF CREDIT: Mr. Gilot made a motion that the Letter of Credit, be tabled. Mr. Inks seconded the motion, which carried. APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the following traffic control devices were approved: 1 1 NEW INSTALLATION: Handicapped Accessible Parking Space Signs LOCATION: 1111 26` Street REGULAR MEETING OCTOBER 23, 2006 J 6 ~ REMARKS: NEW INSTALLATION LOCATION: REMARKS: NEW INSTALLATION: LOCATION: REMARKS: ' NEW INSTALLATION: LOCATION: REMARKS: ;; All Criteria Has Been Met Handicapped Accessible Parking Space Signs 605 South Victoria All Criteria Has Been Met Handicapped Accessible Parking Space Signs 531 South Chicago All Criteria Has Been Met Handicapped Accessible Parking Space Signs 309 E. Altgeld St. All Criteria Has Been Met APPROVE TITLE SHEETS - BRADFORD SHORES SUBDIVISION - SUMMERHILL SUBDIVISION REPEAT Mr. Gilot advised that the Title Sheets for the above referenced projects were being presented at this time for execution. Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the above referred to Title Sheets were approved and signed. Bradford Shores was approved subject to review by City Engineer. FILING OF SAFETY REPORT/PERFORMANCE REPORT Mr. Al Miller, Equipment Services submitted the Safety Report and Performance Report for September 2006. There being no further discussion, upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the reports were accepted and filed. APPROVAL OF 2007 HOLIDAY SCHEDULE FOR CITY EMPLOYEES Ms. Janice Hall, Human Resources, submitted the 2007 Holiday Schedule for City Employees and recommended approval. Upon a motion made by Mr. Gilot, seconded by Mr. Inks, and carried, the following schedule was approved: This schedule was approved by Mayor Luecke and follows the Ordinance set by the City Council in 2003. The schedule consists of nine (9) designated holidays and one (1) floating holiday. New Year's Day -Observed Good Friday Memorial Day Independence Day Labor Day Veteran's Day- Observed Thanksgiving Day Day after Thanksgiving Christmas Day Monday, January 1, 2007 Friday, Apri16, 2007 Monday, May 28, 2007 Wednesday, July 4, 2007 Monday, September 3, 2007 Monday, November 12, 2007 Thursday, November 22, 2007 Friday, November 23, 2007 Tuesday, December 25, 2007 In addition to the nine (9) designated holidays above, employees may choose one (1) additional holiday from the holidays listed below: Martin Luther King Day Monday, January 15, 2007 President's Day Monday, February 19, 2007 Easter Monday Monday, Apri19, 2007 ' Columbus Day -Observed Monday, October 8, 2007 Christmas Eve -Observed Monday, December 24, 2007 Day After Christmas Wednesday, December 26, 2007 Employee's Birthday A Religious Holiday of the Employee's Choosing Election Day (Primary or General) ADOPT RESOLUTION N0.60-2006 -DISPOSAL OF CITY-OWNED PROPERTY Upon a motion made by Mr. Inks, seconded by Mr. Littrell, and carried, the following Resolution was adopted by the Board of Public Works: 36~ REGULAR MEETING OCTOBER 23, 2006 RESOLUTION NO.60-2006 A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS ON DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY WHEREAS, it has been determined by the Board of Public Works that the following property is unfit for the purpose for which it was intended and is no longer needed by the City of South Bend: ONE (1) MITA COPIER - SN 37002072 ONE (1) SORTER MODEL NO. AS-55120 WHEREAS, Indiana Code 5-22-22 permits and establishes procedure for disposal of personal property which is unfit for the purpose for which it was intended and which is no longer needed by the City. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend that the items listed above are no longer needed by the City; are unfit for the purpose for which they were intended and have an estimated value of less than one thousand dollars ($1,000.00). BE IT FURTHER RESOLVED, that said items may be transferred or sold at public auction or private sale, without advertising. However, if the property is deemed worthless, such may be demolished or junked. ADOPTED this 23RD day of October 2006. BOARD OF PUBLIC WORKS CITY OF SOUTH BEND, INDIANA s/Gary A. Gilot, President s/Carl P. Littrell, Member s/Donald E. Inks, Member ATTEST: s/Julie M. Thompson, Clerk FILING OF CERTIFICATE OF INSURANCE Upon a motion made by Mr. Gilot, seconded by Mr. Inks, and carried, the following Certificate of Insurance was accepted for filing: American Heart Association Chicago, Illinois 60604 APPROVE AND/OR RELEASE CONTRACTOR AND EXCAVATION BONDS Mr. Anthony Molnar, Engineer, Division of Engineering, recommended that the following Contractor and Excavation Bonds be approved and/or released as follows: BOND OF CONTRACTOR JAGA LLC Anant Patel Released Effective November 29, 2006 OCCUPANCY BOND Holladay Construction Approved Effective September 27, 2006, Pursuant to Resolution No. 100-2000 Mr. Inks made a motion that the recommendation be accepted and that the Bonds be approved and/or released as outlined above. Mr. Littrell seconded the motion, which carried. 1 1 1 APPROVE CLAIMS Mr. Inks stated that the following claims were submitted to the board for approval: 36~ REGULAR MEETING OCTOBER 23.2006 Name _ Amount of Claim Date Cit of South Bend $2,180,249.72 October 16, 2006 St. Jose h County Housing Consortium $17,000.00 October 13, 2006 St. Joseph County Housing Consortium $17,000.00 October 13, 2006 Rieth Riley Construction -Ireland Road Construction $278,190.10 September 14, 2006 Mr. Inks made a motion that the claims be approved and the reports as submitted be filed. ' Mr. Littrell seconded the motion, which carried. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the meeting adjourned at 10:23 a.m. BOARD OF PUBLIC WORKS 1 ATTEST: ' f Cc-- ~-~-~- i a M Martin, Cleik 1 `~ b Gary A. Gilot, President ~~ ~ ~~~ Carl P. Littrell, Member ~~ ~~ nald E. Inks, Member