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HomeMy WebLinkAbout07072016 Agenda Review SessionAGENDA REVIEW SESSION JULY 7, 20t6 223 The Agenda Review Session of the Board of Public Works was convened at 10:3.t a.m. on July 7, 2016, by Board President Gary A. Gilot, with Board Members David Relos, Elizabeth Maradik, and Therese Dorau present. Board member Mr. James Mueller was absent. Also present was Attorney Michael Schmidt. The meeting was held in the 131h Floor Boardroom, County -City Building, 227 W. Jefferson Blvd., South Bend, Indiana. Ms. Lee Bene, Engineering Department, presented the Board with a proposed agenda of items presented by the public and by City Staff. Board members discussed the following item(s) from the agenda. — - Contract Renewal — Kaseya Ms. Sue Gerlach, IT Department, stated this is the service that allows remote control access, CPTJ monitoring, inventory, and anti -virus protection. The contract is for a three year period which will save S12,000. Ms. Gerlach noted they are very satisfied with the service and do not plan to change within the three years. - Change Order —Wastewater Treatment Plant —Digester No. 2 Upgrade and Digester Gas Cleaning —Project No. 111-029 Mr. Al Greek, Environmental. Services, stated this is the final change order, locking in all price changes. Mr. David Relos asked if a project completion was forthcoming. Mr. Greek responded affirmatively. Mr. Gary Gilot stated it was a good resolution to a complex issue. - PmfessionalServicesAgreemcnt—Arcadis Mr. Greek stated this is proactive to prepare for the changes soon to be required by the Environmental Protection Agency regarding Lead and Copper Rule andwhat changes may be needed to update City policy. Mr. Gilot noted that the contract should be not to exceed and if it goes over $150,000 a return to the Board of Public Works is required. - Professional Services Agreement— Southeastern Security Consultants, Inc. Ms. Caitlyn Chase, Finance and Administration. stated this is for background checks for new employees who have unsupervised contact with children. She noted the Park Department staff is mostly affected. Ms. Chase responded that retroactive checks were not planned to Ms. Therese Dorau's inquiry. - Change Order— Coquillard Safe Routes to School — Project No. 114-066 Mr. Roger Nawrot, Engineering, stated this is to add construction signage. Mr. Gilot asked if the school safety zone signs are refreshed as part of the Safe Routes to Schools program. Mr. Nawrot replied they are replaced as needed. - Change Order— Hoffman Hotel Renovations —Project No. 115-071 Mr. Toy Villa, Engineering, stated this change order for is for brick work needed when windows were being replaced. - Change Order — Equipment Purchase for Nello Corporation, Phase XII —Project No. 116- 061 Mr. Richard Estes, Engineering, stated that though specifications were approved by Nello, when the welding equipment was received, they realized extra parts were needed. - Change Order — Olive Street and Sample Street Reconstruction — Project No, 113-002 Mr. Nawrot stated this is for lowering traffic signal and MetroNet lines. The change order amount reflects the City's cost, which is 10%. This joint project with the County is going well with Ford Street opening ahead of schedule. - Change Order and Project Completion Affidavit — Colfax Avenue and Hill Street Improvements Mr. Villa stated the increase for Division B is for extra work needed on the stairway and sidewalks. - Contract—DLZ Mr. Villa stated this is for Inspection Services for Marriott Site Development, Phase 1, adding there are currently no inspectors available on staff. Mr. Relos stated that approval for this should be subject to the Redevelopment Commission approval. Memorandum of understanding — Indiana Michigan Power Company Mr. Michael Schmidt stated this is an agreement that the AF.P infrastructure updating will not interfere with the South Bend One -Way to Two -Way Street Conversion and if curb cuts are necessary, they will coordinate with Ricth-Riley. - Amendment to Award Memo Mr. Estes stated the June 28, 2016 award memo for the Marriott Hotel Site Development at Hall of Fame, Phase 1 showed the intended amount of $897,806.32 rather than the unit price listing of $3,97%610. The change made no difference in the award. - Contract —MWH Americas, Inc. AGENDA REVIEW SESSION JULY 7, 2016 224 Hana Parkhill stated that this is for reevaluation of the Emnet model. The new model will give more detail. No other business came before the Board. Upon a motion by Mr. Relos, seconded by Ms. Doran and carried, the meeting adjourned at 11:14 a.m. 130ARD OF WWS Gary A. Gilot, President — �- David P. elos, P. er Elizabeth A. Maradik, Member ATTEST: L' da M. Martin, Clerk REGULAR MEETING JULY 12 2016 The Regular Meeting of the Board of Public Works was convened at 9:37 a.m. on July 12, 2016, by Board President Gary A. Gilot, with Board Members David Relos, Elizabeth Maradik, James Mueller, and Therese Dorau present. Also present was Board Attorney Michael Schmidt. ADDITION TO THE AGENDA Mr. Gilot noted the addition to the agenda of a request to advertise for the HVAC system at Martin Luther King Jr. Center. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Ms. Maradik, seconded by Mr. Relos and carried, the Minutes of the Agenda Review Session, Regular Meeting, and Claims Review Meeting of the Board held on June 23, June 28, and July 5, 2016 were approved. OPENING OF BIDS — FREMONT PARK SPLASH PAD DESIGN AND INSTALL (PARKS BOND) This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Iri- County News, which were found to be sufficient. The following bids were opened and publicly read: W. A. SMITH, INC. 15508 Prine Road Yoder, IN 46798 Bid was signed by: William Smith Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with [ran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Five percent (5%) Bid Security Check was submitted. BID: $99,999.00