HomeMy WebLinkAboutRequest to Advertise - 2016 South Bend Police Vehicle Equipment BidBOARD OF PUBLIC WORKS
AGENDA ITEM REVIEW REQUEST FORM
Date 07-15-16
Name Capt. Voros Department SBPD
BPW Date 07-26-16 Phone Extension 7770
Required Prior to Submittal to Board
Legal ® Attorney Name Michael Schmidt
Controller ® Controller review is required for all Contracts $5,000.00 or more and
greater than one year in length per the City Purchasing Policy
Purchasing
Check the Appropriate Item Type — Required for All Submissions
❑ Agreement ❑ Contract ❑ Proposal ❑ Addendum
❑ Professional Services ❑ Resolution
❑ Bid Opening ❑ Bid Award ® Req. to Advertise ❑ Title Sheet
❑ Quote Opening ❑ Quote Award
❑ Change Order No. ❑ C/O & PCA No. ❑ PCA
❑ Ease/Encroach. ❑ Traffic Control
F-1 Other:
Information
Company or Vendor Name
New Vendor ❑ Yes ❑ No ❑ If Yes, Approved by Purchasing
MBE/WBE Contractor ❑ MBE ❑ WBE
MBE/WBE Contractor Requested ❑ No ❑ Yes Name of Company
Project Name 2016 South Bend Police Vehicle Equipment Bid
Project Number
Funding Source 2016 Police Department Capital lease
Account No. 404.0401.415.37.11/.12
Amount $
Terms of Contract
Purpose/Description The South Bend Police Department requests BPW approval to
X Required Contractor's Certification Form Attached (Non -
Collusion. Non-Discrimination _ Non-Daharmant F-\/arifv Iran oft
Amount of " Increase
❑ Decrease
Previous Amount $
Current Percent of Change: _
New Amount $
Total Percent of Change:
Copy
Original
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Voros
Orders
Dispersal After Approval
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NOTICE TO BIDDERS
Notice is hereby given that the City of South Bend, Indiana, will receive sealed bids at the Office of the
Board of Public Works, 13th Floor, County -City Building, Room 1316, 227 West Jefferson, South
Bend, Indiana, until the hour of 9:30 am. Local Time, on August 23, 2016, for the following:
2016 South Bend Police Vehicle Equipment
Specifications are available for download by visiting the City of South Bend's web page at
www. sout h be nd i n. g ov:
X Click on "Business"
X Click on "City Public Bids"
X Click on "Vehicles, Equipment and Miscellaneous Bids"
X Select specification to download
X A pop up screen will appear, input company information (address/phone/fax/e-mail)
where indicated
X Click on "Submit Responses"
X Print the specification or save it to your computer
There is no charge for the specifications. The specifications are also available for review only during
regular working hours in the Department of Public Works, 1308 County -City Building, South Bend,
Indiana 46601.
Bids received after 9:30am. Local Time, on August 23, 2016, will be returned unopened.
Bids must be on the City of South Bend Bid/Proposal form provided, which includes a Non -
Debarment Affidavit, Non -Discrimination Commitment form, and a Non -Collusion Affidavit Form.
The Board may reject any bid that does not conform to these requirements as non -responsive.
The Board reserves the right to reject any or all bids or to accept a full or partial award of the bid or bids
which, in its judgment, will be to the best interest of the City of South Bend.
Publish two times:
July 29, 2016
August 05, 2016
BOARD OF PUBLIC WORKS
Linda M. Martin, Clerk
Ver. 12 — 9/16/13