HomeMy WebLinkAboutPSA - Application Data Systems, Inc - Police Property & Evidence Barcoding1316 COUNTY -CITY BUILDING
227 W. JEFFERSON BOULEVARD
SOUTH BEND. INDIANA 46601-1830
CITY OF SOUTH BEND PETE BUTTIGIEG, MAYOR
BOARD OF PUBLIC WORKS
July 26, 2016
Mr. Joel House
Application Data Systems, Inc.
1930 First Commercial Dr.
Southaven, MS 48671
PHONE 574/235-9251
FAX 574/235-9171
RE: Professional Services Agreement — Police Property and Evidence Barcoding
Dear Mr. House:
The Board of Public Works, at its meeting held on July 26, 2016, approved the above
referenced agreement in the amount not to exceed $8,946.00.
Enclosed please find the original agreement for your signature. Please sign and return the
original to my attention and keep a copy for your records.
If you have any further questions regarding this matter, please call this office at (574) 235-
9251.
Sincerely,
Linda M. Martin, Clerk
Enclosure
c: Danielle Fulmer, Office of Innovation
GARY A. GILOT DAVID P. RELOS ELIZABETH A. MARADIK JAMES A. MUELLER THERESE J. DORAU
STATEMENT OF WORK
Project Property & Evidence Upgrade / Bar Code Implementation
Purpose
Application Data Systems, Inc., (ADSi), has assembled this Statement of Work (SOW), which is
a summary of the tasks to be performed, by ADSi as well as an explanation of the deliverables
that will need to be provided by the City of South Bend. It is the intent of ADSi that this
document be a negotiated document representing the most current understanding of the contract
deliverables. Changes to this document will be made by formal request by either party and
approved by the other.
Hardware
ADSi is not providing any hardware, but will assist the City in the procurement of hardware by
providing configuration requirements, specifications, and other information for the hardware.
Software
• Property & Evidence: upgrade for bar code implementation
• Property & Evidence: site -specific modification for signature capability
Project Deliverables
ADSi will supply the following:
• Software & software modifications as listed above
• Installation, Testing & Project Management Services for above software
• Training on above software
• Maintenance & Support Services on ADSi applications after installation
The City of South Bend will supply the following:
• All hardware required for the project
• Installation of hardware prior to ADSi arrival onsite
• Networking with connection to the public safety server
• Space for training of South Bend personnel
Training
ADSi personnel performs "Train -the -Trainer" instruction for key customer personnel who will
train other users and is a focal point for all training questions after ADSi has left the customer
site. This instruction method allows for hands-on and individualized training, with a keyboard
for each student. Training will be performed on -site in space provided by the City of South
Bend.
ADSi Responsibilities
1. ADSi is the primary point of contact for issues related to their software.
2. ADSi is responsible for the licensing their software to the City of South Bend.
3. ADSi is responsible for their site specific modifications.
4. ADSi will be responsible for the on -site Testing of their software in system functionality.
5. ADSi will be responsible for Training on their applications.
6. ADSi will be responsible for resolving their punch -list items.
7. ADSi will provide ongoing support after system acceptance.
City of South Bend Responsibilities
1. City of South Bend will provide a person to act as a single point of contact for all aspects
involving the implementation of this project. This person would also be responsible for the
coordination and communication with other contractors, vendors, etc.
2. City of South Bend is responsible for coordinating the install of any hardware associated with
the project.
3. Facility Resources to be supplied by City of South Bend:
• Appropriate workspace for ADSi personnel.
4. City of South Bend is expected to assist ADSi in the testing of complete functionality of the
system.
5. City of South Bend is responsible for coordination of all other vendors associated with the
proj ect.
Project Duration
— One day onsite for ADSi personnel.
IN WITNESS WHEREOF, the said parties have caused this Agreement to be executed as
of the last day and year signed below.
Customer:
ADSi
By: APPROVED By:
BURM at c Works
Title:
Date:
ritle:
Date:
ADS Quotation
ApplimjooO Spm Inc
Application Data Systems, Inc. DATE 6/20/2016
1930 First Commercial Dr. Quotation #
Southaven, MS. 38671 Customer ID
Office 662-393-2046
Quote To: Quotation valid until. 9/30/2016
City of South Bend, Indiana Prepared by Joel House
Comments or Special Instructions:
Description AMOUNT
---Onsite services for configuration of P&E barcode scanner and printer (1 day, 2 men)
--- Signature capture capability for P&E, as currently available in ecitations
TOTAL - Includes labor prior to trip, onsite labor, and expenses $ 7,500.00
TOTAL $ 7,500.00
THANK YOU FOR YOUR BUSINESS!
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BOARD OF PUBLIC WORKS
AGENDA ITEM REVIEW REQUEST FORM
Date 1-j N AIZ Uo
Name _baV)(kJU V-UIVYIQr
Department WnFaV67w \ (tkt(n
BPW Date d &b) X"J'(,
Phone Extension )(6i3\b
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Required Prior to Submittal to Board
Legal
Attorney Name
WQ(\(\Ql S-AriYY11 t
Controller
Controller review is required for all Contracts $5,000.00 or more and
greater than one year in length per the City Purchasing Policy
Purchasing �C]
Check the Appropriate Item Type
— Required for All Submissions
❑
Agreement
❑ Contract
❑ Proposal 0 Addendum
'Professional Services
❑ Resolution
❑
Bid Opening
El Bid Award
❑ Req. to Advertise ❑Title Sheet
El
Quote Opening
ElQuote Award
❑
Change Order No.
❑ C/O & PGA No.
❑ PCA
❑
Ease/Encroach.
Traffic Control
Company or Vendor Name Hsli
New Vendor ❑ Yeso No ❑ If Yes, Approved by Purchasing
MBEMBE Contractor ❑ MBE ❑ WBE
MBE/WBE Contractor Requested ❑ No ❑ Yes Name of Company
Project Name VAU(a VVOWA3� !Nnd._S\ACU nU �iY� ri�Y1rT
Project Number
Funding Source
Account No.
Amount
Terms of Contract
Purpose/Description
Amount of
❑ Required Contractor's Certification Form Attached (Non -
Collusion, Non -Discrimination, Non -Debarment, E-Verify, Iran, etc.)
Increase
Decrease
Previous Amount
Current Percent of Change:
New Amount
Total Percent of Change:
Copy
Original
❑
❑
❑
❑
❑
❑
For
Dispersal After Approval