HomeMy WebLinkAboutMaintenance Agreement - NEC Corp - Automated Fingerprint ID System Maint.1316 COUNTY -CITY BUILDING
227 W. JEFFERSON BOULEVARD
SOUTH BEND. INDIANA 46601-1830
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CITY OF SOUTH BEND PETE BUTTIGIEG, MAYOR
BOARD OF PUBLIC WORKS
July 26, 2016
Ms. Cindy Taylor
NEC Corporation of America
Cindy.taylor@necam.com
PHONE 574/235-9251
FAX 574/235-9171
RE: Maintenance Agreement — Automated Fingerprint Identification System
Maintenance
Dear Ms. Taylor:
The Board of Public Works, at its meeting held on July 26, 2016, approved the above
referenced agreement in the amount of $128,287.74 for two (2) years, to be paid annually in
the amount of $64,143.87.
A representative from the City will be in touch with you regarding this agreement.
If you have any further questions regarding this matter, please call this office at (574) 235-
9251.
Sincerely,
Linda M. Martin, Clerk
Enclosure
GARY A. GILOT DAVID P. RELOS ELIZABETH A. MARADIK JAMES A. MUELLER THERESE J. DORAU
June 14, 2016
Dan O'Connor
South Bend Police Department
Research and Planning
701 W. Sample Street
South Bend, IN 46601
Customer: 1000098195
Contract: IDS 1160
Dear Mr. O'Connor:
The term of your maintenance agreement on your NEC Integra -ID System equipment is due for renewal.
The annual maintenance charges (AMC) for 2016 and 2017 will be $64,143.87, per year. Please accept
this letter as notification of the renewal of your NEC AFIS maintenance coverage effective August 1,
2016 through July 31, 2018.
TWO YEAR TERM:
August 1, 2016 -July 31, 2017
$ 64,143.87
August 1, 2017 - July 31, 2018
$ 64,143.87
Total Annual Amount
$ 64,143.87
this is not an invoice. Invoices will be sent separately from our billing team.
The NECAM team is proud of our history supporting national, state and local law enforcement in their
crucial roles and we are committed to providing you with excellent service and support. NEC appreciates
your past business and we look forward to fulfilling your future AFIS needs.
Sincerely,
"4r Taylor
Cindy Taylor
Administrative Support Specialist
NEC Corporation of America
Ph:916-463-7070
cindy.tavlor necam.com
Please indicate your acceptance by signing and emailing this letter with a PO to cindy.taylor@necam.com so that we
may accurately prepare invoicing and ensure that you will have no lapse in coverage.
APPROVED
"and of Public Works
By:
Date:
Print Name/Title
BOARD OF PUBLIC WORKS
AGENDA ITEM REVIEW REQUEST FORM
Date
Name
07-12-16
Voros
Department SBPD
BPW Date 07-26-16 Phone Extension 7770
Required Prior to Submittal to Board
Legal ® Attorney Name Michael Schmidt
Controller ® Controller review is required for all Contracts $5,000.00 or more and
greater than one year in length per the City Purchasing Policy
Purchasing
Check the Appropriate Item Type — Required for All Submissions
❑ Agreement ® Contract ❑ Proposal ❑ Addendum
❑ Professional Services ❑ Resolution
❑ Bid Opening ❑ Bid Award ❑ Req. to Advertise ❑ Title Sheet
❑ Quote Opening ❑ Quote Award
❑ Change Order No. ❑ C/O & PCA No. ❑ PCA
❑ Ease/Encroach. ❑ Traffic Control
❑ Other:
Required Information
Company or Vendor Name NEC Corporation of America
New Vendor ❑ Yes ® No ❑ If Yes, Approved by Purchasing
MBE/WBE Contractor ❑ MBE ❑ WBE
MBE/WBE Contractor Requested ❑ No ❑ Yes Name of Company
Project Name AFIS fingerprint maintenance renewal
Project Number
Funding Source General Fund
Account No. 101-0801-421.36-02
Amount $ 128,287.74
Terms of Contract $64,143.87 annually for 2
Purpose/Description The South Bend Police D,
contract renewal between NEC Corp. and the South Bend Police for
the maintenance of our AFIS (Automated Fingerprint Identification
System) equipment.
❑ Required Contractor's Certification Form Attached (Non -
Collusion, Non -Discrimination, Non -Debarment, E-Verifv. Iran, etc.)
uired For Chanae Orders
Amount of H Increase $
❑ Decrease $
Previous Amount $
Current Percent of Change: %
New Amount $
Total Percent of Change: %
Dispersal After Approval
Copy Original
® ❑ Capt. Voros
® ❑ Cindy Taylor, NEC Corp. cindy.taylor@necam.com
❑ ❑