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Home My WebLink AboutChange Order-PCA - Rieth Riley - Ireland Road & High St. Intersection Improvements 115-0911316 COUNTY -CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND. INDIANA 46601-1830 CITY OF SOUTH BEND PETE BUTTIGIEG, MAYOR BOARD OF PUBLIC WORKS July 26, 2016 Mr. Joshua A. McCormick Rieth-Riley Construction Co., Inc. 25200 State Road 23 South Bend, IN 46614 PHONE 574/235-9251 FAX 574/235-9171 RE: Change Order No. 1 (Final)/Project Completion Affidavit — Ireland Road & High Street Intersection Improvements —Project No. 115-091 Dear Mr. McCormick: The Board of Public Works, at its meeting held on July 26, 2017, approved the Final Change Order for this project, for an increase of $171.06. The new Contract sum is $239,462.06. In addition, the Project Completion Affidavit for this project was approved in the amount of $239,462.06. Copies of the Change Order and Project Completion Affidavit are enclosed for your records. If you have any further questions regarding this matter, please call this office at (574) 235- 9251. Sincerely, Linda M. Martin, Clerk Enclosures c: David Relos, Community Investment Judy Love, Community Investment Toy Villa, Engineering GARY A. GILOT DAVID P. RELOS ELIZABETH A. MARADIK JAMEs A. MUELLER THERESE J. DORAU DATE: PROJECT NO: PROJECT NAME: CONTRACT DATE: CHANGE ORDER NO: SUBJECT OF CHANGE ORDER: sotiiH s'"a CITY OF SOUTH BEND, INDIANA c t;''w"�7� DEPARTMENT OF PUBLIC WORKS PROJECT CHANGE ORDER 5/20/2016 115-091 Ireland Road & High Street Intersection Improvements 10/27/2015 1 (Final) PCR #1-Quantity Adjustment All items completed substantially as planned. See attached Comparison of Estimate for overruns and underruns. The original contract sum $ 239,291.00 Net change by previously authorized change orders $ 0.00 The contract sum prior to this change order $ 239,291.00 By this Change Order, the project amount is �x Increased ❑ Decreased $ 171.06 The new contract sum including this change order $ 239,462.06 This Change Order represents a total change of 0.07 % Total change for entire project 0.07 % Original contracted completion date/time Extension of date/time by previous change orders Date/time extension by this change order New completion date/time CONTRACTOR Coulmater llgnatTre Printed Name and Title Reith-Riley Construction Co., Inc. Company Name 25200 State Road 23 Address South Bend, IN, 46614 City, State, Zip 5/2012016 5/20/2016 RECOMMENDED FOR APPROVAL CONSTcTICTION MANAGER CITY OF SOUTH BEND BOARD OF PUBLIP WORKS Approved Date: 11,261,2C /6 / l ll4l \ Therese J. DorXi, Member J 4" �— James A. Mueller, Member City of South Bend Project No. 115-091 Change Order No. 1 - 07/16/16 OWNER: City of South Bend ENGINEER: Christopher B. Burke Engineering, LLC Jason J. Durr, P.E. Professional Engineer No. 10100872 CONTRACTOR: Reith Riley Construction Co., Inc. PROJECT: Ireland Road and High Street Intersection Improvements Project No. 115-091 SUBJECT: Clarifications and Revisions to Contract Documents ISSUE DATE: May 14, 2016 This Change Order to the Contract document shall supplement, amend, and shall become a part of, and be incorporated as an Addendum to the Contract. The following is a summary and description of the revisions to the Contract by this Change Order: 1. Increase in final project cost. The following sections of the Contract Documents are revised as a result of the above changes: SPECIFICATIONS: XXXIIII. Concrete, Sidewalk, Steps, Curb Ramps, and Curb Removal B. Additions.: "Quantity adjustment on concrete items". Ver. 3/16/2015 Contractor's Quote For Public Works-7 SOUTgB Ot /� CITY OF SOUTH BEND, INDIANA F/ BOARD OF PUBLIC WORKS PROJECT COMPLETION AFFIDAVIT —abs PROJECT NAME Ireland Road & High Street Intersection Im PROJECT NO CONTRACT SIGNED PROJECT DESCRIPTION WITNESSETH: 10/27/2015 MAINTENANCE AGREEMENT ENDS Remove the island on High st and install new traffic lights and pavement markings. The work under the above contract between the City of South Bend and the undersigned contractor having been completed, the City of South Bend, its officials and agents are hereby released from all claims and demands whatsoever arising under or by such contract, and that the contractor performed the work within the scope of the Specifications and Standards of the City of South Bend which were a part of the above Contract. Executed this 023 day of -J✓-I'e , 201 (P Reith-Riley Construction Co., Inc. s Company Name Signature 25200 State Road 23 -.)45ku"4 / C(,OYr✓t6C� 3.1,�5 Company Address Printed Name / South Bend, IN, 46614 City, State, Zip W ITNESSESS: �efgreGmet thgCu}idersignd Notary Public in and for said country and state, personally appeared i'I / mrG nd acknowledged his/her signature to the above Project Completion Affidavit on the ` day of u,�b 201�. Notary Signature My Commission Expires Printed Name County of Residence ro/aa/a a If the C tractor' corporation, the following certificate will be xe uted. I, e- I,* —,certify that I aecretary of the Corporation executing this release; that Shuq4- W'eii""neej< who signed this release on behalf of the contractor was then /r •e✓ of said Corporation; that said release was duly signed for and on behalf of said Corporation by Authority of its governing body, and is wi irithB 5&oL)e of cor orate powers: �� SUE ANNE CIRA SoN Secretary's Sign .tore Nowy PUNC • $to of Iodlono Corporate Seal i✓N 64k St Jotpn C" Ct>mm�tbn EnM►a ow 22. 2 I22 Printe Name DEPARTMENT OF PUBLIC WORKS APPROVAL This project is acceptable for final approval and we recommend to the Board of Public Works that it be ordained so. Q e , Date: G- l 8• l G Construction M ager BOARD OF PUBLIC WORKS APPROVAL Date: GaryA. Gilot, President David P.LRelos, Mem ems— Elizabeth A. Maradik, Member /' v g I O" 1 �— L (� h tact Therese J�Do au, Mt4nber Ja7s A. Mueller, Member — '4inda M. Martin, Clerk MAINTENANCE Travelers Casualty and Surety Company of America BOND Hartford, CT 06183 106525201 KNOWN ALL BY THESE PRESENTS: That we RIETH-RILEY CONSTRUCTION CO., INC. , as Principal, and Travelers Casualty and Surety Comnanv ofAmerica , a corporation organized and existing under the Laws of the State of Connecticut as Surety, are held and firmly bound unto CITY OF SOUTH BEND DEPARTMENT OF PUBLIC WORKS as Obligee, in the total SUM Of Twenty Three Thousand Nine Hundred Fortv Six and 21/100 U.S. Dollars ($ 23,946.21 ) for the payment whereof said Principal and Surety bind themselves, jointly and severally, as provided herein. WHEREAS, the Principal entered into a contract with the Obligee dated 10/27/2015 for Ireland Rd/High St. Intersection Improvements 115-091 ("Work"). NOW, THEREFORE, THE CONDITION OF THIS OBLIGATION IS SUCH, that if the Principal shall maintain and remedy said Work free from defects in materials and workmanship for a period of 3 year(s) commencing on 06/27/16 (the "Maintenance Period"), then this obligation shall be void; otherwise it shall remain in full force and effect. PROVIDED, HOWEVER, that any suit under this bond shall be commenced no later than one (1) year from the expiration date of the Maintenance Period; provided, however, that if this limitation is prohibited by any law controlling the construction hereof, such limitation shall be deemed to be amended so as to be equal to the minimum period of limitation permitted by such law, and said period of limitation shall be deemed to have accrued and shall commence to run on the expiration date of the Maintenance Period. SIGNED this 27th day of June 2016 (Principal) RIETH-RILEY CONSTRUCTION CO., INC. By: _ ,Jds ✓m c t.5a SA�r Travelers Casualty and Surety Company of America By:�u" Sandra M. Nowak , Attorney -in -Fact ACKNOWLEDGEMENT BY SURETY STATE OF ILLINOIS COUNTY OF COOK On this 271h of June, 2016, before me, Debra J. Doyle, a Notary Public, within and for said County and State, personally appeared Sandra M. Nowak to me personally known to be the Attorney -in -Fact of and for Travelers Casualty and Surety Company of America and acknowledged that she executed the said instrument as the free act and deed of said Company. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal, at my office in the aforesaid County, the day and year in this certificate first above written. Notary Public in tWe State o Illinois County of Cook FOFFICIAL SEAL NOTARY EBRA J. DOYLE UBLIC, STATE OF ILLINOIS OMMISSION EXPIRES BRUARY 21, 2018 WARNING: THIS RED ^A POWER OF ATTORNEY TRAVELERS Farmington Casualty Company St. Paul Mercury Insurance Company Fidelity and Guaranty Insurance Company Travelers Casualty and Surety Company Fidelity and Guaranty Insurance Underwriters, Inc. Travelers Casualty and Surety Company of America St. Paul Fire and Marine Insurance Company United States Fidelity and Guaranty Company St. Paul Guardian Insurance Company Attorney -In Fact No. 230983 Certificate No. O O 6 8 3 8 O 31 KNOW ALL MEN BY THESE PRESENTS: That Farmington Casualty Company, St. Paul Fire and Marine Insurance Company, St. Paul Guardian Insurance Company, St. Paul Mercury Insurance Company, Travelers Casualty and Surety Company, Travelers Casualty and Surety Company of America, and United States Fidelity and Guaranty Company are corporations duly organized under the laws of the State of Connecticut, that Fidelity and Guaranty Insurance Company is a corporation duly organized under the laws of the State of Iowa, and that Fidelity and Guaranty Insurance Underwriters, Inc., is a corporation duly organized under the laws of the State of Wisconsin (herein collectively called the "Companies"), and that the Companies do hereby make, constitute and appoint Debra 1. Doyle, Diane M. O'Leary, James B. McTaggart, Jennifer L. Jakaitis, Judith A. Lucky-Eftimov, Sandra M. Winsted, Sandra M. Nowak, Susan A. Welsh, Christina L. Sandoval, Linh Eck, and Jessica B. Dempsey of the City of Chicago , State of Illinois , their true and lawful Attoruey(s)-in-Fact, each in their.separate capacity if more than one is named above, to sign, execute, seal and acknowledge any and all bonds, recognizances, conditional undertakings and other writings obligatory in the nature thereof on behalf of the Companies in their business of guaranteeing the fidelity of persons, guaranteeing the performance of contracts and executing or guaranteeing bonds and undertakings required or permitted in any actions or proceedings allowed by law. IN WITNESS WHEREOF, the Companies have caused this instrument to be signed and their corporate seals to be hereto affixed, this day of June 2016 Farmington Casualty Company Fidelity and Guaranty Insurance Company Fidelity and Guaranty Insurance Underwriters, Inc. St. Paul Fire and Marine Insurance Company St. Paul Guardian Insurance Company 23rd St. Paul Mercury Insurance Company Travelers Casualty and Surety Company Travelers Casualty and Surety Company of America United States Fidelity and Guaranty Company an"Itl y.3 '(sn� nCOApeultto ;„ •. r_.of J£�yxarF:_i warroao, aaarm1951aconn.�3i crnnT`h+ eui aC •n o a _"� a g State of Connecticut City of Hartford as. By: Robert L. Raney, Senior Vice President On this the 23rd day of June 2016 , before me personally appeared Robert L. Raney, who acknowledged himself to be the Senior Vice President of Farmington Casualty Company, Fidelity and Guaranty Insurance Company, Fidelity and Guaranty Insurance Underwriters, Inc., St. Paul Fire and Marine Insurance Company, St. Paul Guardian Insurance Company, St. Paul Mercury Insurance Company, Travelers Casualty and Surety Company, Travelers Casualty and Surety Company of America, and United States Fidelity and Guaranty Company, and that he, as such, being authorized so to do, executed the foregoing instrument for the purposes therein contained by signing on behalf of the corporations by himself as a duly authorized officer. p,TlT In Witness Whereof, I hereunto set my hand and official seal. � My Commission expires the 30th day of June, 202E O Ai/8U� ; Marie C. Teneault, Notary Public 58440-5-16 Printed in U.S.A. Ft KILEY CONSTRUCTION CO., Inrc. 100% Quality • 100% Employee Owned • Over 100 Years FULL UNCONDITIONAL WAIVER AND RELEASE Rieth-Riley Construction Co., Inc's ("Rieth-Riley") contract with City of South Bend, Indiana, dated October 27, 2015, which called for Rieth-Riley to provide material and services with respect to improvements described as: Ireland Road/High Street Intersection Improvements 115-091 on real estate described as: Ireland Road & Hight Street Intersection. The work called for by said contract has now been satisfactorily completed and accepted by the owner, and upon receipt of full and final payment, including retainage, in the amount of Two Hundred Thirty Nine Thousand Four Hundred Sixty Two Dollars and 06/100 ($239,462.06), Rieth-Riley hereby waives and releases its construction lien rights with respect to the real estate described above. RIETH-RILEY CONSTRUCTION CO., INC. Date: 6/27/16 by: ai Pyclik, Assistant Corporate Secretary STATE OF INDIANA ) SS: COUNTY OF St. Joseph ) Before me, a Notary Public in and for said County and State, personally appeared Gary Pyclik, the Assistant Corporate Secretary of Rieth-Riley Construction Co., Inc., who executed and acknowledged the execution of the foregoing instrument for and on behalf of said Rieth-Riley Construction Co., Inc. WITNESS my hand and Notarial Seal this 27th day of June, 2016. My Commission Expires:�� Sue Anne Cira, Notary Pubic October 22, 2022 Residing in St. Joseph County, Indiana SUE ANNE LIRA Seat Notary puWio • Vote of Indiana St Joseph County MY Commtnlon Expires Oct 22, 2022 07110 Edition 25200 S.R. 23 • South Bend, IN 46614 Phone: (574) 288-8321 • www.rieth-riley.com BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date 07/16/16 Name Toy Villa kl/ Department Engineering BPW Date 007/26/16 Phone Extension 5920 Required Prior to Submittal to Board Legal ❑ Attorney Name Controller El greater review is required for all Contracts $5,000.00 or more and greater than one year in length per the City Purchasing Policy Purchasing ❑ Check the Appropriate Item Type — Required for All Submissions ❑ Agreement ❑ Contract ❑ Proposal ❑ Addendum ❑ Professional Services ❑ Resolution ❑ Bid Opening ❑ Bid Award ❑ Req. to Advertise ❑ Title Sheet ❑ Quote Opening ❑ Quote Award ❑ Change Order No. ® C/O & PCA No. 1 Final ❑ PCA ❑ Ease/Encroach. ❑ Traffic Control I -I Other: Company or Vendor Name New Vendor MBE/WBE Contractor MBE/WBE Contractor Requested Project Name Project Number Funding Source Account No. Amount Terms of Contract Purpose/Description Required Information Rieth Riley Construction Co. ❑ Yes ® No ❑ If Yes ❑ MBE ❑ WBE U No ❑ Yes Name of Company Ireland Road & High Street Intersection Improvements 115-091 SSDA TIF 430.1050.460.31.06 "n Ann nn Project Closeout. ❑ Required Contractor's Certification Form Attached (Non - Collusion, Non -Discrimination, Non -Debarment, E-Verify, Iran, etc. Required For Change Orders Only Amount of ❑ Increase $ 171.06 ❑ Decrease $ Previous Amount $ 239,291.00 Current Percent of Change: 0.07% New Amount $239,462.06 Total Percent of Change: 0.07% Copy Original ® ❑ ® ❑ ® ❑ David Relos Judy Love Tov Villa Dispersal After Approval