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HomeMy WebLinkAbout11/13/06 Board of Public Works Minutes3'7 5 PUBLIC AGENDA SESSION NOVEMBER 13, 2006 The Public Agenda Session of the Board of Public Works was convened at 10:33 a.m. on Thursday, November 9, 2006, by Board President Gary A. Gilot, with Mr. Carl P. Littrell present. Mr. Donald E. Inks was absent. Also present was Board Attorney Thomas Bodnar. Board of Public Works Clerk Angela K. Jacob presented the Board with a proposed agenda of items presented by the public and by City staff. Board members discussed the following item(s) from that list. - Change Order and Project Completion Affidavit - Westside Neighborhood Partnership Center Mr. Toy Villa, Engineering, stated the Change Order reflects a 7.17% decrease bringing the final contract amount to $89,160.65. - Change Order and Project Completion Affidavit -Fiber Optic Communications Upgrade -Phase II Mr. Tom Bodnar, Legal Department, in a memo stated: The total of all change orders issued that increase the scope of the project may not exceed 20% of the amount of the original contract. A change order issued as a result of circumstances that could not have been reasonably foreseen does not increase the scope of the project. The change orders for this project increase the dollar amount by greater than 30%. The question is whether any of these circumstances were not reasonably foreseeable. The plans called for the conduit to be pushed through a sludge line. The sludge line ran 6,750 feet, and the anticipated cost was $11.00 per linear foot. Despite copious efforts, the sludge line could not be located. The only alternative was to run galvanized conduit, which costs $18.00 per foot. The resulting increase, which was not reasonably foreseeable, was $47,250.00. This increase was not foreseeable because we knew there was a sludge line there and our best efforts could not locate it. Had we known the sludge line could not be located, then the bids would have gone out for galvanized conduit as part of the base bid and the other increases would not exceed 20%. The original contract called for $447,865.00. With the 20% overage, the amount allowable is $537,438.00. The final contract amount was $584,286.00. However, if we subtract the $47,250.00, the actual cost of the project was $537,036.00. The total of all change orders issued that increase the scope of the project may not exceed 20%of the amount of the original contract. A change order issued as a result of circumstances that could not have been reasonably foreseen does not increase the scope of the project. The change orders for this project increase the dollar amount by greater than 30%. The question is whether any of these circumstances were not reasonably foreseeable. The plans called for the conduit to be pushed through a sludge line. The sludge line ran 6,750 feet, and the anticipated cost was $11.00 per linear foot. Despite copious efforts, the sludge line could not be located. The only alternative was to run galvanized conduit, which costs $18.00 per foot. The resulting increase, which was not reasonably foreseeable, was $47,250.00. This increase was not foreseeable because we knew there was a sludge line there and our best efforts could not locate it. Had we known the sludge line could not be located, then the bids would have gone out for galvanized conduit as part of the base bid and the other increases would not exceed 20%. The original contract called for $447,865.00. With the 20% overage, the amount allowable is $537,438.00. ~ The final contract amount was $584,286.00. However, if we subtract the $47,250.00, the actual cost of the project was $537,036.00. ' -Safety Reports -Department of Public Works Mr. Toy Villa, Engineering; Mr. Sam Hensley, Street Department; Mr. Jack Dillon, Environmental Services; and Mr. Andy Wierzbicki, Water Works, presented their respective Safety Report. - Monthly Reports Mr. Andy Wierzbicki, Water Works, and Mr. Jack Dillon, Environmental Services, presented their respective Monthly Report. - Industrial Discharge Permit Renewals and Extensions Mr. Jack Dillon, Environmental Services, stated the two (2) renewals are for Heat Treat, Inc. and Honeywell International. The four (4) extensions include Nimet ;~ ~ i PUBLIC AGENDA SESSION NOVEMBER 13, 2006 Industries, Steel Warehouse, New Energy Corporation and Haldex Garphyttan Wire. Nimet Industries, Haldex Garphyttan and Steel Warehouse will receive an extension at this time, as a formula for calculating permit limits is being reviewed for each business. New Energy will also receive an extension until several issues have been resolved. APPROVE CHANGE ORDER AND PROJECT COMPLETION AFFIDAVIT -RIVER PARK NEIGHBORHOOD PARTNERSHIP CENTER PUBLIC WORKS SERVICE AREA 7 CURB RAMPS - MCINTYRE JONES. INC -PROJECT NO 106-050 - (GENERAL FUND Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. 1 (Final) on behalf of McIntyre Jones, Inc, 2522 West Sixth St, Mishawaka, Indiana, indicating that the contract amount be increased by $1,047.76 for a new contract sum $9,009.16, including this Change Order in the amount of $1,047.76. Additionally submitted was the Project Completion Affidavit indicating this new final cost. Upon a motion made by Mr. Gilot, seconded by Mr. Littrell, and carried, Change Order No. 1 (Final) and the Project Completion Affidavit were approved subject to the filing of the appropriate three-year Maintenance Bond. APPROVAL OF PROPOSAL The following Proposal was submitted to the Board for approval: TYPE DESCRIPTION BUSINESS AMOUNT MOTION/ SECONDED Proposal Services of DLZ Indiana, $75.00 per Gilot/Littrell Inspector for Inc. Hour for 3-6 Studebaker Area Weeks; Demolition - $18,000 Phase I Project Maximum The Clerk was instructed to post the agenda and notify the media and other persons who have requested notice of the meeting agenda. No other business came before the Board. The meeting adjourned at 11:45 a.m. BOARD OF PUBLIC WORKS ATTEST: ~.- ~ inda M. Martin, Clerk Gary A. Gilot, President Carl P. Littrell, Member Donald E. Inks, Member 1 1 1 3 l '7 REGULAR MEETING NOVEMBER 13, 2006 The regular meeting of the Board of Public Works was convened at 9:35 a.m. on Monday, November 13, 2006, by Board President Gary A. Gilot, with Mr. Carl P. Littrell and Mr. Donald E. Inks present. Also present was Board Attorney Thomas Bodnar. AGENDA ITEMS ADDED The following item was added to the agenda: ' -Encroachment APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Littrell, seconded by Mr. Inks, and carried, the minutes of the public agenda session and the regular meeting of the Board held on October 19, and October 23, 2006, and Special Meetings of October 30 and November 6, 2006 were approved. PUBLIC HEARING -TRANSIENT MERCHANT LICENSE Mr. Gilot advised that this was the date set for the Board's Public Hearing concerning an Application for a Transient Merchant License, as submitted by Mr. David Wistreich, to conduct the sale of Christmas trees November 24, 2006 to December 24, 2006, at 1St Unitarian Church of South Bend, 101 E Northshore, South Bend, Indiana. Mr. Gilot stated that favorable recommendations have been received by the Police Department, Fire Department and the Building Commissioner. Mr. David Wistreich was present and stated this is the third year for this fundraiser and recommended approval. There being no one else present wishing to address the Board concerning this matter, the Public Hearing was closed. Therefore, upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the License Application for a Transient Merchant License was approved. PUBLIC HEARING -TRANSIENT MERCHANT LICENSE Mr. Gilot advised that this was the date set for the Board's Public Hearing concerning an Application for a Transient Merchant License, as submitted by Mr. Don Gilpin, 1326 Norwich Court, South Bend, Indiana, to conduct the sale of Christmas trees November 20, 2006 to December 20, 2006, from 12:00 pm to 8:00 pm, at Center Township Lion's Club, 2801 South Michigan St. Mr. Gilot stated that favorable recommendations have been received by the Police Department, Fire Department and the Building Commissioner. Mr. Don Gilpin was present and recommended approval. There being no one else present wishing to address the Board concerning this matter, the Public Hearing was closed. Therefore, upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried the License Application for a Transient Merchant License was approved. OPENING OF BIDS -UNIFORM RENTALS (USER DEPARTMENTS) This was the date set for receiving and opening of sealed bids for the above referred to items. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News, which were found to be sufficient. The following bids were opened and publicly read: CINTAS ' 4001 William Richardson Drive Post Office Box 359 South Bend, Indiana 46624 Bid was signed by: Mr. Shawn Campbell Non-Collusion Affidavit was in order Non-Discrimination commitment form was completed Ten percent (10%) Bid Bond was submitted ~ i `1'ZEGULAR MEETING BID: NOVEMBER 13, 2006 Descri tion Bid Grou I (11 Uniforms each, 5 Changes er Week) Rental Price er Em loyee per Week $3.40 Rental Price without Cleaning $1.70 Additional Cost for 100% Cotton $1.05 Grou II (3 Coats or Smocks -1 Piece, 1 Change per Week) Rental Price er Em loyee er Week -Coat $.50 Rental Price er Em loyee er Week -Smock $.50 Grou III (Jackets & Other Cleanin ) Cost er Cleaning -Jacket $.40 Cost er Cleaning -Coverall (Insulated) $.80 Cost er Cleaning -Sweat Shirts $.40 OTHER RENTALS Floor Mats 3x4 $1.20 4x6 $1.85 3x10 $2.60 Sho Towels $.04 Massa a Towels $,12 UNIFORM REPLACEMENT COST Uniform Pants -Blend $14.00 Uniform Pants -100% Cotton $18.00 Uniform Shirts -Blend $12.00 Uniform Shirts - 100% Cotton $14.00 Uniform Coveralls $20.00 Sweat Shirts $13.00 Sho Coat 14.60 Smock 14.60 OTHER RENTALS REPLACEMENT COST Floor Mats 3x5 $45.00 4x6 $65.00 3x 10 $90.00 Sho Towels $.30 Massage Towels $1.60 ARAMARK UNIFORM SERVICES 115 North First Street Burbank, California 91502 Bid was signed by: Aramark Uniform Services Non-Collusion Affidavit was in order Non-Discrimination commitment form was completed Ten percent (10%) Bid Bond was submitted BID: Descri tion Bid Grou I 11 Uniforms each, 5 Chan es er Week) Rental Price per Em to ee er Week $4.00 Rental Price without Cleaning $4.00 Additional Cost for 100% Cotton $1.00 Grou II (3 Coats or Smocks -1 Piece, 1 Change er Week) Rental Price per Em loyee per Week -Coat $.80 Rental Price er Em loyee er Week -Smock $.80 Grou III (Jackets & Other Cleaning) Cost er Cleaning -Jacket $.50 Cost er Cleaning -Coverall (Insulated) $.80 i 1 1 1 1 REGULAR MEETING NOVEMBER 13, 2006 J Descri tion Bid Cost er Cleanin - Sweaf Shirts $.80 OTHER RENTALS Floor Mats 3x4 $1.44 4x6 $2,gg 3x10 $3.60 Sho Towels $.06 Massa a Towels $.14 UNIFORM REPLACEMENT COST Uniform Pants -Blend $14.00 Uniform Pants - 100% Cotton $12.00 Uniform Shirts -Blend $26.00 Uniform Shirts -100% Cotton $14.00 Uniform Coveralls $18.00 Sweat Shirts $14.00 Sho Coat $18.00 Smock $14.00 OTHER RENTALS REPLACEMENT COST Floor Mats 3x5 $60.00 4x6 $90.00 3x10 $120.00 Sho Towels $.40 Massa a Towels $1.00 Upon a motion made by Mr. Littrell, seconded by Mr. Gilot, and carried, the above bids were referred to the Purchasing Department and Human Resources for review and recommendation. OPENING OF QUOTATIONS -ONE HUNDRED TWENTY-SIX (126) MORE OR LESS, MATTRESSES -FIRE DEPARTMENT (288 EMSCISI Mr. Gilot advised that this was the date set for the receiving and opening of sealed Quotations for the above referenced items. The following Quotations were opened and read: DENVER MATTRESS COMPANY 11111 East 53` Avenue, Suite F Denver, Colorado 80239 Quotation was submitted by Mr. Mark Koch QUOTATION NO. 1: Item Price Quantity Extended Price MS-CBCQDFTX $209.00 126 $26,334.00 FR-HWHMT $30.00 126 3,780.00 TOTAL $30,114.00 1 QUOTATION N0.2: Item Price Quantity Extended Price MS-CBLDXTX $199.00 126 $25,074.00 FR-HWHMT $30.00 126 3,780.00 TOTAL $28,854.00 WOLF CORPORATION Post Office Box 11306 3434 Adams Center Road rx n REGULAR MEETING Fort Wayne, Indiana 46857 Quotation was submitted by Mr. Gary Cohen QUOTATION NO.: Item Price Quantit Hotel Lifetone $205.00 126 Heavy Duty Frame $25.00 126 NOVEMBER 13, 2006 Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the above Quotations were referred to the Fire Department for review and recommendation. OPENING OF QUOTATIONS -COPIER -WASTEWATER TREATMENT PLANT Mr. Gilot advised that this was the date set for the receiving and opening of sealed Quotations for the above referenced items. The following Quotations were opened and read: MARKSONPAPER 605 West Edison Road Mishawaka, Indiana 46545 Quotation was submitted by Ms. Leeanna Keen QUOTATION: Description Cost HP LaserJet M4345 MFP Series Printer $4,599.00 Frei ht $100.00 Total $4,699.00 ADAMSREMCO 2612 Foundation Drive South Bend, Indiana 46628 Quotation was submitted by Mr. Rob Koehler QUOTATION: Descri tion Cost HP LaserJet M4345x MFP Series Printer $3,578.89 CDW GOVERNMENT, INC. 230 North Milwaukee Avenue Vernon Hills, Illinois 60061 Quotation was submitted by Ms. Rebecca Paxton QUOTATION: Descri tion Cost HP LaserJet M4345 MFP Series Printer $2,325.23 Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the above Quotations were referred to the Environmental Services Department for review and recommendation. AWARD BID -REFURBISHMENT OF ONE (11 1997 VACTOR, MECHANICAL SN466, MODEL 2110 (FUND #6421 Mr. Lou Grounds, Central Services, advised the Board that on June 12, 2006, bids were received and opened for the above referred to service. After reviewing those bids, Mr. Grounds recommends that the Board award the contract to the lowest, responsive and responsible bidder, Jack Doheny Supplies/Deeds, in the amount of $11,985.57. 1 1 1 REGULAR MEETING Therefore, Mr. Gilot made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. L,ittrell seconded the motion, which carried. 1 AWARD BIDS -ABANDONED VEHICLES Mr. Gary Libbey, Administrative Services Director, advised the Board that on October 23, 2006, bids were received and opened for the above referred to vehicles. After reviewing those bids, Mr. Libbey recommends that the Board award the bids to the highest bidders as follows: HALTON L. WEST 225 West Donald Street South Bend, Indiana 46613 No. Make of Vehicle Year Bid 2. Red Ford F-150 2003 $8,500.00 TOTAL $8,500.00 TERRY'S AUTO SALVAGE 1926 Tamarack Road Walkerton, Indiana 46574 1 1 No. Make of Vehicle Year Bid 8. Green Mercury Villager 1994 $252.00 14. Red Chevrolet Cavalier 1996 $335.00 TOTAL INDIANA AUTO PARTS. INC. 3300 South Main Street South Bend, Indiana 46614 NOVEMBER 13, 2006 ` '`' •,~ $587.00 No. Make of Vehicle Year Bid 1. Blue Chevrolet Caprice 1991 $211.50 3. Blue Dodge Neon 1996 $211.50 4 White/Red Oldsmobile Cutlass Supreme 1990 $211.50 5. Silver Buick Regal 1989 $211.50 6. Blue Ford Windstar 1995 $211.50 7. Blue Ford Tem o 1990 $211.50 10. Black Chevrolet Lumina 1992 $211.50 11. White Oldsmobile Cutlass Ciera 1991 $211.50 12. Red Dodge Shadow 1990 $211.50 13. Gold Oldsmobile 98 1993 $211.50 14. Red Chevrolet Cavalier 1996 $211.50 16. Blue Lincoln Town Car 1993 $211.50 TOTAL MR. STEVE HUBLER 20057 SB Road Plymouth, Indiana 46563 $2,538.00 No. Make of Vehicle Year Bid 17. Blue Oldsmobile Cutlass Ciera 1993 $255.60 TOTAL $255.60 BADLANDS 66521 State Road 23 Post Office Box 120 Wyatt, Indiana 46595 2 REGULAR MEETING NOVEMBER 13, 2006 No. Make of Vehicle Year Bid 9. Green Dodge Intrepid 1999 $326.00 TOTAL $326.00 Therefore, Mr. Gilot made a motion that the recommendations be accepted and the bids be awarded as outlined above. Mr. Littrell seconded the motion, which carried. AWARD BID -FELLOWS AND IRELAND SIDEWALK IMPROVEMENTS - PROJECT NO 106-084 - (SOUTH SIDE TIF) Mr. Rob Nichols, Engineering, advised the Board that on November 13, 2006, bids were received and opened for the above referred to project. After reviewing those bids, Mr. Gilot recommends that the Board award the contract to the lowest, responsive and responsible bidder, Ortiz Concrete, 530 Pulaski Street, South Bend, Indiana, in the amount of $13,250.00. Therefore, Mr. Gilot made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Littrell seconded the motion, which carried. REVISED BID AWARD -ABANDONED VEHICLES Mr. Gary Libbey, Code Enforcement, advised the Board that on October 12, 2006, bids were received and opened for the above referred to vehicles. Item No. 11, a 1988 Gray Pontiac 6000, was awarded to Mr. Halton West, South Bend, Indiana. Mr. West has since decided not to purchase the vehicle. The award was made to the next highest bidder, Indiana Auto Parts, Inc. for $210.60. Therefore, Mr. Gilot made a motion that the recommendation be accepted and the bid award be revised as outlined above. Mr. Inks seconded the motion, which carried. APPROVAL OF REQUEST TO REJECT BIDS -BLACKTHORN GOLF COURSE - BUNKER RENOVATION - PROJECT NO 106-078 Mr. Rob Nichols, Engineering, requested permission to reject the bids for the above referenced project. Upon a motion made by Mr. Inks, seconded by Mr. Littrell, and carried, the request to reject bids was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS -ONE (1) MORE OR LESS. HEAVY DUTY RESCUE UNIT AND ONE (1) MORE OR LESS, MEDIUM DUTY TYPE 1 AMBULANCE - (EMSCIF FUND PENDING LEASE 2007 PROJECT) In a memorandum to the Board, Chief Luther Taylor, Fire Department, requested permission to advertise for the receipt of bids for the above referenced equipment. Therefore, upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the above request was approved. APPROVE REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS -SALE OF ABANDONED VEHICLES Mrs. Kathy Eli, Department of Code Enforcement, requested permission to advertise for the sale of approximately thirteen (13) abandoned vehicles, which are being stored at Super Auto Salvage Corporation, 3300 South Main Street, South Bend, Indiana. It was noted that all vehicles have been stored more than fifteen (15) days, identification checks had been run for auto theft and the owners and lienholders notified. Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the above request was approved. APPROVE CHANGE ORDER - FREDERICKSON PARK ENTRANCE NORTH EXTENSION CLOSURE AND GAS SYSTEM - RIETH RILEY CONSTRUCTION - PROJECT NO 106-018 - (COIT) Mr. Gary Gilot, advised that Mr. Toy Villa, Engineering, has submitted Change Order No. 1 on behalf of Rieth Riley Construction Company, 3626 Elkhart Rd, Post Office Box 477, Goshen, Indiana, indicating that the Contract amount be decreased $46,526.00, for a new Contract sum including this Change Order in the amount of $408,854.00. Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the Change Order was approved. 1 1 1 REGULAR MEETING NOVEMBER 13.2006 ~w ~~~ .-~~3 WESTSIDE NEIGHBORHOOD " PARTNERSHIP CENTER - SELGE CONSTRUCTION - PROJECT NO 106-043 - (CDBGI Mr. Gilot advised that Mr. Toy Villa, Engineering has submitted Change Order No. 1 on behalf of Selge Construction, 2833 South 11~' Street, Niles, Michigan indicating that the Contract amount be decreased $6,891.10 for a new Contract sum including this Change Order in the amount of $89,160.65. Upon a motion made by Mr. Gilot, seconded by Mr. Inks, and carried, the Change Order was approved. ' APPROVE CHANGE ORDER AND PROJECT COMPLETION AFFIDAVIT -FIBER OPTICS COMMUNICATIONS UPGRADE PHASE II -TRANS TECH ELECTRIC LLP -PROJECT NO 105-058 - (COIT) Mr. Gilot advised that Mr. Toy Villa, Engineering has submitted Change Order No. 1 (Final), on behalf of Trans Tech Electric, LLP, 4601 Cleveland Rd, South Bend, Indiana, indicating that the contract amount be increased by $90,781.00 for a new contract sum $584.286.00 including this Change Order in the amount of $90,781.00. Additionally submitted was the Project Completion Affidavit indicating this new final cost. Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, Change Order No. 1 (Final) and the Project Completion Affidavit were approved subject to the filing of the appropriate three-year Maintenance Bond. APPROVAL OF CONTRACTS/PROPOSALS/AGREEMENTS/ADDENDA The following Contracts/Proposals/Agreements/Addenda were submitted to the Board for approval: 1 1 TYPE DESCRIPTION BUSINESS AMOUNT MOTION/ CARRIED Construction Fredrickson Park Rieth-Riley $455,380.00 Gilot/Inks Contract Entrance, North Construction Extension Closure and Gas Extraction S stem Triple Trailer Ingress & Egress Conway Inks/Littrell Permit from the Toll Freight Central Road Construction West Washington Rieth Riley $85,982.50 Gilot/Littrell Contract .Street Sewer Construction Re air Grant Kenmore Street 614 South $3,679.50 Tabled Agreement Model Block - Illinois Pending Neighborhood Further Legal Residential Review. Enhancement Gilot/Inks Matching Grant Program Grant Kenmore Street 806 Sheridan $1,300.00 Tabled Agreement Model Block - Pending Neighborhood Further Legal Residential Review. Enhancement Gilot/Inks Matching Grant Program Grant Kenmore Street 726 Falcon $278.00 Tabled Agreement Model Block - Street Pending Neighborhood Further Legal Residential Review. Enhancement Gilot/Inks Matching Grant Program Grant Portage Avenue 2255 Portage $5,160.00 Tabled A reement Commercial Avenue ending further ., S 4 REGULAR MEETING NOVEMBER 13.2006 TYPE DESCRIPTION BUSINESS AMOUNT MOTION/ CARRIED Corridor - Fapade legal review. Improvement Gilot/Inks Matching Grant Pro ram Grant Lincoln Way 513 Lincoln $20,000.00 Tabled Agreement West Commercial Way West Pending Corridor Fagade, Further Legal Improvement Review. Matching Grant Gilot/Inks Pro ram Grant Building Block- 716 West $125.00 Tabled Agreement Near West Side Colfax Avenue Pending Neighborhood Further Legal Organization Review. Gilot/Inks Youth Grant Healthy $2,000.00 Tabled Agreement Communities Pending Initiative Further Legal "Youth on the Review. Move" Gilot/Inks Believer's Youth Grant COGIC $1,425.00 Tabled Agreement "Searching for Pending Assets" Further Legal Review. Gilot/Inks Proposal Studebaker/Oliver Hull & $15,000.00 Inks/Littrell Redevelopment - Associates Additional Services Agreement for Overall Environmental Consulting Services Grant River Park 3003 Northside $4,687.50 Tabled Agreement Residential Boulevard pending further Enhancement legal review. Grant Program Gilot/Inks Grant South Gateway South Bend $3,000.00 Tabled Agreement Police Operations Police pending further Department legal review. Gilot/Inks Addendum Ceasefire Ceasefire of Revision of Gilot/Inks Grant Program South Bend, ending date to A reement Inc. Apri130, 2007 RENEWAL -RESERVED HANDICAPPED PARKING AREA Ms. Elizabeth J. Lies, South Bend, Indiana, submitted a renewal for Reserved Handicapped Parking on West Wayne Street. Mr. Gilot noted the required paperwork was submitted. Upon a motion made by Mr. Gilot, seconded by Mr. Inks, and carried, the Reserved Parking was approved. APPROVAL OF RECOMMENDATION - TO CLOSE ASTREET -MICHIGAN FROM COLFAX TO ST. JOSEPH -DOWNTOWN FOR THE HOLIDAYS 1 1 1 Mr. Gilot stated that favorable recommendations have been received by Traffic and Lighting, the Police Department and the City Attorney's office, in reference to a request as submitted by the South Bend Park Department to close the above referenced street in REGULAR MEETING NOVEMBER 13, 2006 ; j ~ ~ conjunction with their event on December 1, 2006, from 5:00 p.m. to 8:00 p.m. Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CONDUCT "ST MARGARET'S HOUSE WINTER WALK - 2007" Mr. Gilot stated that favorable recommendations have been received by Traffic and Lighting, Police Department, Engineering, Park Department and the City Attorney's office, in reference to a request as submitted by Ms. Kathryn Schneider, St. Margaret's ' House, 117 North Lafayette, South Bend, Indiana, to conduct the above referenced walk on Sunday, February 11, 2007, from 1:30 p.m. to 4:30 p.m. Upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CONDUCT "KEY BANK SK RUN & WALK SALMON CHASE" Mr. Gilot stated that favorable recommendations have been received by Traffic and Lighting, Police Department, Engineering, Park Department and the City Attorney's office, in reference to a request as submitted by Ms. Kimberly Sult, Madison Foundation, 403 East Madison, South Bend, Indiana to conduct the above referenced event on Saturday, September 15, 2007, from 6:30 a.m. to 10:30 a.m. Upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CLOSE ASTREET -WASHINGTON STREET BETWEEN MICHIGAN AND ST. JOSEPH - U.S. ARMY TAILGATE PARTY Mr. Gilot stated that favorable recommendations have been received by Traffic and Lighting, Police Department, Engineering and the City Attorney's office, in reference to a request submitted by Ms. Lisa Malin, Hall of Fame, 111 South St. Joseph Street, South Bend, Indiana to close the above referenced street in conjunction with their event on November 18, 2006, from 6:00 a.m. to 2:00 p.m. Upon a motion made by Mr. Inks, ' seconded by Mr. Littrell and carried, the recommendation was approved. RELEASE OF EASEMENT -PROPERTY AT STATE ROAD 933 & DARDEN ROAD -NEW WALGREEN'S DRUG STORE Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the above referenced easement was approved, subject to the relocation, replacement and dedication of a new easement of the sewer connection at their expense. This easement is for the construction of a new Walgreen's Drug Store at the corner of State Road 933 and Darden Road. The City does not have a sewer or water main in the easement but there is a private sewer tap and a 2 inch water line. The developer is aware of the sewer and water lines and will move them into the proposed easement during construction of the new building. APPROVAL OF REVOCABLE PERMIT -TEMPORARY PARKING SPOTS IN FRONT OF 129 SOUTH MICHIGAN STREET - WNIT TV Mr. Gilot stated a Revocable Permit has been received for the purpose of allowing temporary parking in front of 129 South Michigan Street for the purpose of filming a television spot. The encroachment shall remain in the right-of--way until the time as the Board of Public Works of the City of South Bend shall determine that such encroachment is in any way impairing or interfering with the highway or with the free and safe flow of traffic. Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the Revocable Permit was approved. APPROVE CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE AND ACKNOWLEDGMENT_OF CITY COMPACT FEES Mr. Gilot stated that the Board is in receipt of a Consent to Annexation and Waiver of Right to remonstrate as submitted by Pastor Herb Buwalda, Jr., Clay United Methodist Church, 17646 Cleveland Road, South Bend, Indiana. The Consent indicates that in consideration for permission to tap into public sanitary sewer and water system of the City, to provide sanitary sewer and water service to 52886 Ironwood Road, South Bend, Indiana, (Key # 002-2016-0332), Clay United Methodist Church waives and releases any and all right to remonstrate against or oppose any pending or future annexation of the r ~ n ~ :REGULAR MEETING .~ .,~ fl NOVEMBER 13.2006 property by the City of South Bend. Therefore, Mr. Inks made a motion that the Consent be approved. Mr. Littrell seconded the motion, which carried. FILING OF SAFETY REPORTS -DEPARTMENT OF PUBLIC WORKS The Division of Environmental Services, Street Department, Division of Engineering, and Water Works submitted Safety Reports for October 2006. These reports will reflect injuries/accidents for each month and provide for a comparison. There being no further discussion, upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the reports were accepted and filed. FILING OF MONTHLY REPORT -ENVIRONMENTAL SERVICES Mr. Jack Dillon, Director of Environmental Services, submitted a report for the Division of Environmental Services, for the Wastewater Treatment Plant, Organic Resources, Solid Waste and Sewer Repair, for the month of October 2006. There being no further discussion, upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the monthly reports were accepted and filed. FILING OF MONTHLY REPORT -WATER WORKS Mr. Andy Wierzbicki, Water Works, submitted a report for the Division of Water Works for the month of October 2006. There being no further discussion, upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the monthly report was accepted and filed. APPROVE TRAFFIC CONTROL DEVICE Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the following traffic control device was approved: NEW INSTALLATION: Handicapped Accessible Parking Space Signs LOCATION: 2629 Hartzer Street REMARKS: All Criteria Has Been Met APPROVE WASTEWATER DISCHARGE PERMIT RENEWALS AND EXTENSIONS In a Memorandum to the Board, Mr. Manuel Bueno, Division of Environmental Services, submitted the following Wastewater Discharge Permits for renewal and extensions and recommended approval: HEAT TREAT, INC -Renewal HONEYWELL INTERNATIONAL, INC -Renewal NIMET INDUSTRIES, INC -Extension STEEL WAREHOUSE COMPANY -Extension NEW ENERGY CORP -Extension HALDEX GARPHYTTAN WIRE CORPORATION -Extension Upon a motion made by Mr. Gilot, seconded by Mr. Inks, and carried, the above referenced permits were approved for renewals/extensions. APPROVE AND/OR RELEASE CONTRACTOR AND EXCAVATION BONDS Mr. Anthony Molnar, Engineer, Division of Engineering, recommended that the following Contractor and Excavation Bonds be approved and/or released as follows: BOND OF CONTRACTOR Bruce Majeski d/b/a Allstate Construction DNA Concrete Inc. Paul Turrell d/b/a Turrell Concrete Approved Effective October 20, 2006, Pursuant to Resolution No. 100-2000 Released Effective November 8, 2006 Approved Effective October 24, 2006, Pursuant to Resolution No. 100-2000 1 1 1 Asphalt Engineers Inc. Released Effective November 12, 2006 1 REGULAR MEETING BOND OF EXCAVATION Asphalt Engineers Inc. Dewayne Bontrager dba Springview Farms Pelley Excavating OCCUPANCY BOND Shook Inc NOVEMBER 13, 2006 Released Effective November 12, 2006 Approved Effective November 1, 2006, Pursuant to Resolution No. 100-2000 Approved Effective November 1, 2006, Pursuant to Resolution No 100-2000 Approved Effective November 7, 2006, Pursuant to Resolution No 100-2000 Mr. Gilot made a motion that the recommendation be accepted and that the Bonds be approved and/or released as outlined above. Mr. Inks seconded the motion, which carried. ADOPT RESOLUTION NO. 64-2006 -DISPOSAL OF OBSOLETE CITY OWNED PROPERTY Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION N0.64-2006 A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS ON DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY 1 WHEREAS, it has been determined by the Board of Public Works that the following property is unfit for the purpose for which it was intended and is no longer needed by the City of South Bend: SEE ATTACHED LIST WHEREAS, Indiana Code 5-22-22 permits and establishes procedure for disposal of personal property which is unfit for the purpose for which it was intended and which is no longer needed by the City. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend that the items listed above are no longer needed by the City; are unfit for the purpose for which they were intended and have an estimated value of less than one thousand dollars ($1,000.00). BE IT FURTHER RESOLVED, that said items may be transferred or sold at public auction or private sale, without advertising. However, if the property is deemed worthless, such may be demolished or junked. ADOPTED this 13th day of November 2006. ' ATTEST: s/Linda M. Martin, Clerk BOARD OF PUBLIC WORKS CITY OF SOUTH BEND, INDIANA s/Gary A. Gilot, President s/Carl P. Littrell, Member s/Donald E. Inks, Member FILING OF CERTIFICATES OF INSURANCE Upon a motion made by Mr. Gilot, seconded by Mr. Inks, and carried, the following Certificates of Insurance were accepted for filing: Atlantic Plant Services, Inc. Joliet, Illinois 60436 Sergio Corporation d/b/a First Response South Bend, Indiana 46513 :~ 8'~ REGULAR MEETING ~~~ Bancroft Electric, Inc. LaPorte, Indiana 46350 NOVEMBER 13.2006 McCollough-Scholten construction, Inc Elkhart, Indiana 46515 APPROVE CLAIMS Mr. Gilot stated that the following claims were submitted to the board for approval: Name Amount of Claim Date Ci of South Bend $2,180,249.72 October 16, 2006 Ci of South Bend $3,657,186.13 October 30, 2006 City of South Bend $2,103,050.10 November 6, 2006 Cit of South Bend $1,432,507.85 November 13, 2006 St. Jose h Count Housing Consortium $4,251.23 October 9, 2006 St. Jose h Coup Housing Consortium $190.64 October 20, 2006 St. Jose h Count Housin Consortium $25,402.03 October 20, 2006 St. Jose h County Housing Consortium $157.84 October 20, 2006 St. Jose h Count Housing Consortium $8,716.13 October 20, 2006 St. Joseph County Housing Consortium $619.10 October 20, 2006 St. Jose h Count Housing Consortium $126.87 October 20, 2006 St. Jose h Count Housin Consortium $2,004.04 October 20, 2006 St. Jose h County Housing Consortium $114.98 October 20, 2006 St. Jose h County Housing Consortium $3,654.44 October 20, 2006 St. Jose h County Housing Consortium $2,056.50 October 20, 2006 St. Joseph County Housing Consortium $10,010.10 October 20, 2006 St. Jose h County Housing Consortium $2,951.27 October 20, 2006 St. Jose h County Housing Consortium $1,807.50 October 20, 2006 St. Jose h Coun Housing Consortium $2,855.73 October 20, 2006 St. Joseph Count Housing Consortium $697.79 October 20, 2006 Mr. Inks made a motion that the claims be approved and the reports as submitted be filed. Mr. Littrell seconded the motion, which carried. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the meeting adjourned at 10:16. BOARD OF PUBLIC WORKS ATTEST: L'nda M. Martin, ler b~~ _ Gary A. Gilot, President _~~ ~~z~ Carl P. Littrell, Member ~~ onald E. Inks, Member 1 1 1