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HomeMy WebLinkAbout11/06/06 Board of Public Works Special Meeting Minutes~!~ SPECIAL MEETING NOVEMBER 6, 2006 A special meeting of the Board of Public Works was convened at 9:33 a.m. on Monday, November 6, 2006, by Board President Gary A. Gilot, with Mr. Carl P. Littrell present. Mr. Donald E. Inks was not present. Also present was Board Attorney Thomas Bodnar. AGENDA ITEM ADDED Upon a motion made by Mr. Littrell, seconded by Mr. Gilot and carried the following item was added to the agenda: - Dedication of Right-of--Way for Dylan Drive OPENING OF QUOTATIONS/AWARD QUOTATION - BARTLETT STREET LIGHTING -MICHIGAN STREET TO LAFAYETTE BOULEVARD - PROJECT NO 106-082 (MEDICAL TIFF Mr. Gilot advised that this was the date set for the receiving and opening of sealed Quotations for the above referenced project. The following Quotations were opened and read: TRANS TECH ELECTRIC 4601 Cleveland South Bend, Indiana 46628 Quotation was submitted by Mr. John Ferro QUOTATION: $41,255.00 MICHIANA CONTRACTING, INC. 7843 Lilac Road Plymouth, Indiana 46536 Quotation was submitted by Mr. Donald Wedel QUOTATION: $56,250.00 Upon a motion made by Mr. Littrell, seconded by Mr. Gilot and carried, the above Quotations were referred to the Division of Engineering for review and recommendation. After reviewing those bids, Mr. Rob Nichols, Engineering, recommends that the Board award the contract to the lowest, responsive and responsible bidder, Trans Tech Electric, in the amount of $41,255.00. Therefore, Mr. Gilot made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Littrell seconded the motion, which carried. OPENING OF QUOTATIONS - IRELAND AND FELLOWS SIDEWALK IMPROVEMENTS -NORTHEAST CORNER OF IRELAND ROAD AND FELLOWS STREET - PROJECT NO. 106-084 (SOUTHSIDE TIFI Mr. Gilot advised that this was the date set for the receiving and opening of sealed Quotations for the above referenced project. The following Quotations were opened and read: CHRISTIANA CONSTRUCTION 208 North Oakland Avenue Mishawaka, Indiana 46544 Quotation was submitted by Mr. Stuart Christiana QUOTATION: Base Bid $22,827.80 Alternate A $ 1,300.00 ORTIZ CONCRETE 530 Pulaski Street South Bend, Indiana 46619 1 1 1 Quotation was submitted by Mr. Jose Ortiz SPECIAL MEETING QUOTATION: Base`Bid $12,200.00 Alternate A $ 1,050.00 MCINTYRE JONES INC 2522 West 6 Street Mishawaka, Indiana 46544 Quotation was submitted by Mr. Kevin Horton QUOTATION: Base Bid $13,284.70 Alternate A $ 1,161.75 NOVEMBER 6.2006 3'7 3 Upon a motion made by Mr. Littrell, seconded by Mr. Gilot and carried, the above Quotations were referred to the Division of Engineering for review and recommendation. APPROVE LETTER OF CREDIT -STAFFORDSHIRE ESTATES, SECTION II Mr. Tony Molnar, Division of Engineering, submitted the following Letter of Credit to the Board and recommended approval: LETTER OF CREDIT NO. SCL011972 ISSUED BY: National City Bank FOR: Staffordshire Estates, Phase II AMOUNT: $58,230.00 EXPIRES: November 7, 2007 ' IMPROVEMENT: See Engineer's Report Mr. Littrell made a motion that the Letter of Credit, as outlined above, be approved. Mr. Gilot seconded the motion, which carried. APPROVAL OF DEED OF GIFT -CARL C. GRAF PAINTING -SOUTH BEND REGIONAL MUSEUM OF ART In a letter to the Board, Ms. Kim Hoffmann, South Bend Regional Museum of Art, submitted a Deed of Gift for a Carl C. Graf Painting. This will be the official record which will transfer ownership to the museum. Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the Deed of Gift was approved. APPROVAL OF DEDICATION OF RIGHT-OF-WAY -DYLAN DRIVE In a memorandum to the Board, Mr. Carl Littrell, Engineering, stated the South Bend Redevelopment Commission has acquired land in Portage Prairie for dedication as Dylan Drive from its current terminus in U.S. 31 Industrial Park northward to Adams Road. The Commission offers the above referenced Deed of Dedication for that right-of--way for acceptance by Board of Public Works. Mr. Littrell noted the right-of--way offered is seventy (70) feet wide. This meets the requirements of the Portage Prairie developer and the Department of Public Works. An Agreement is in place between the City and the developer for the first phase of development in Portage Prairie which includes construction for Dylan Drive and a large industrial building that is dependent upon Dylan ' Drive for access. Both parties have brought resources to the task of completing the Agreement in a timely manner. Upon a motion made by Mr. Littrell, seconded by Mr. Gilot and carried, the Deed of Dedication was approved. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the meeting adjourned at 9:45 a.m. ~~~ SPECIAL MEETING ATTEST: m a M Martin, Cle 'k NOVEMBER 6, 2006 BOARD OF PUBLIC WORKS v~ ~~ t~ Gary A. Gilot, President ~~ 0~~~. Carl P. Littrell, Member ~L G Donald E. Inks, Member 1 1 1