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Home My WebLink About072116 Agenda Review CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION July 21, 2016 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 1.REVIEW OF MINUTES A.Agenda ReviewSession:July 7, 2016; Regular Meeting: July 12, 2016;Claims ReviewMeeting:July 19, 2016 2.OPENING OF BIDS A.Two (2), More or Less, 2016 or Newer, Refurbished Medic Units –Spec AA 1.Funding:Fire Department Capital(287.0902.422.4302)(One Unit Only) 3.CHANGE ORDERS A.Hoffman Hotel Renovations–Project No. 115-071 1.Company: JJamco Construction, Inc. 2.Change Order No.: 1 3.Increase Amount: $26,200 4.Percent of Increase: 18.11% 5.RevisedContract Amount: $170,899.37 6.Funding: RWDA TIF B.Hoffman Hotel Renovations –Project No. 115-071 1.Company: JJamco Construction, Inc. 2.Change Order No.: 2 3.Increase Amount: $2,535 4.Percent of Increase: 1.48% 5.Total Percent Change: 19.58% 6.RevisedContract Amount: $173,434.37 7.Funding: RWDATIF C.South Bend One-Way to Two-Way Conversion,Division A –Project No. 116- 001 1.Company: Rieth-Riley Construction Co., Inc. 2.Change Order No.: 3 3.Increase Amount: $6,156.05 4.Percent of Increase: 0.18% 5.Total Percent Change: 1.47% 6.RevisedContract Amount: $3,448,002.83 7.Funding: SSDA TIF (430.1050.460.31.36) D.South Bend One-Way to Two-Way Conversion,Division B –Project No. 116- 001 1.Company: Rieth-Riley Construction Co., Inc. 2.Change Order No.: 3 3.Increase Amount: $3,822 4.Percent of Increase: 0.02% 5.Total Percent Change: 041% GA.GDP.REA.MTJ.DJA.M ARY ILOT AVIDELOS LIZABETH ARADIKHERESE ORAU AMES UELLER Page1 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION July 21, 2016 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 6.RevisedContract Amount: $16,388,980.09 7.Funding: 2015 TIF Bond 4.CHANGE ORDER AND PROJECT COMPLETION AFFIDAVIT A.Ireland Road & High Street Intersection Improvements–Project No. 115-091 1.Company:Rieth-Riley Construction Co., Inc. 2.Change Order No.: 1(Final) 3.Increase Amount: $171.06 4.Percent of Increase: 0.07% 5.RevisedContract Amount: $239,462.06 6.Funding:SSDA TIF(430.1050.460.31.06) 5.REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS AND TITLE SHEETS A.One (1) or More, Custom Top Mount Pumper-Spec AB 1.Funding: Fire Department Capital (287.0902.422.43.02) B.2016 South Bend Police Vehicle Equipment 1.Funding: Police Department Capital Lease (404.0401.415.37.11/.12) C.Chet Waggoner Court –Project No. 116-005 1.Funding: RWDA TIF (324.1050.460.31.02) 2.Title Sheet D.Demolition of Vacant & Abandoned Houses, Phase IX –Project No. 116-074 1.Funding: COIT (404.1201.415.39.87) 6.RESOLUTION A.No. 35-2016–A Resolution of the South Bend Board of Public Works Approving the Trade-In of City-Owned Property on Property of a Similar Nature 1.Description: Organic Resources 1990 International Semi-Tractor, Unit #SN492 7.AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A.Professional Services Agreement –Weidner and Company, P.C. 1.Description:Accounting Services for Community Homebuyers 2.Amount: $65 per hour 3.Funding: DCI Administration(211.1001.460.31.06) B.Professional Services Agreement –Weidner and Company, P.C. 1.Description: Accounting Services for Urban Enterprises Association 2.Amount: $65 per hour 3.Funding: DCI Administration(211.1001.460.31.06) C.Professional Services Agreement –EmNet, LLC GA.GDP.REA.MTJ.DJA.M ARY ILOT AVIDELOS LIZABETH ARADIKHERESE ORAU AMES UELLER Page2 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION July 21, 2016 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 1.Description: Annual CSO Service Agreement for RT-DSS 2.Amount: NTE$288,100.20 3.Funding: Wastewater O&M(641.0630.793.63.35) D.Addendum to the Agreement –Urban Enterprise Association of South Bend, Inc. 1.Description: Vacant and Abandoned Property Repair Matching Grant Program 2.Amount: $30,000; New Total:$96,500 3.Funding: EDIT(408.1001.4601.39.30) E.Contract –Kaser’s Auction Service 1.Description: City Vehicles Sale at Central Services 2.Amount: 5% of Auction Proceeds F.Grant Agreement –Oaklawn Psychiatric Center, Inc. 1.Description: Supportive HousingRental Assistance 2.Amount: $100,644 3.Funding: Continuum of Care (CoC)(212.1001.460.39.30) G.Grant Agreement –Department of Community Investment 1.Description: Administration of Supportive Housing Rental Assistance Grant 2.Amount: $2,000 3.Funding: Continuum of Care (CoC)(212.1001.460.39.30) H.Professional Services Agreement –Abonmarche Consultants, Inc. 1.Description: Jefferson Re-Stripingfrom Eddy St. to Logan St. 2.Amount: Not to Exceed $18,800 3.Funding: EngineeringProfessional Services(101.0602.431.31.06) I.Amendment to Professional Services Agreement –Toole Design Group, LLC 1.Description: Bike Share Feasibility Study/Business Plan(Task 4) 2.Amount: NTE $30,900 3.Funding: Sustainability(222.0616.419.31.06) J.Professional Services Agreement –Application Data System, Inc. 1.Description: Police Property and Evidence Barcoding 2.Amount: $8,946 3.Funding: Police General Fund(101.0801.421.36.02) K.Amendment to Professional Services Agreement –Arcadis U.S. 1.Description: Waste Water Treatment Plant Secondary Treatment Improvements 2.Amount: $37,620; New Contract Amount: $827,750 3.Funding: Utilities, WastewaterEngineering(641.0630.793.31.02) L.Professional Services Agreement -Lawson-Fisher Associates P.C. 1.Description: South Bend Dam Underwater Inspection and Bathymetric Survey 2.Amount: NTE $16,600 3.Funding: Engineering Professional Services (101.0602.431.31.06) M.Professional Services Agreement –Jones Petrie Rafinski GA.GDP.REA.MTJ.DJA.M ARY ILOT AVIDELOS LIZABETH ARADIKHERESE ORAU AMES UELLER Page3 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION July 21, 2016 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 1.Description: Geotechnical Survey and Design for Charles Black Center Renovations 2.Amount: NTE $280,270 3.Funding: Parks Bond N.Memorandum to the Board 1.Description: Request for Board’s Direction based on Recommendation from Wastewater regarding Liquidated Damages and Special Damages for the Primary Clarifier Upgrade and Equipment Rehabilitation Project O.Maintenance Contract–NEC Corporation of America 1.Description: Automated Fingerprint Identification System Maintenance 2.Amount: $128,287.74Pre-Payment forTwo(2) Years 3.Funding: Police General Fund (101.0801.421.36.02) 8.LICENSES AND PERMITS A.Block Party –Residential 1.Applicant: New Birth Christian Ministries a)Event: Neighborhood Block Party/Community Block Party b)Location: Harrison St. from Van Buren St. to LindseySt. c)Date/Time: August 13, 2016; 10:00 a.m.to 4:00 p.m. d)Favorable Recommendations 2.Applicant: Lake Reunion Committee a)Event: 2016 Lake Reunion b)Location: West Washington St.from Dundee St. to FalconSt. c)Date/Time: August 6, 2016; 8:00 a.m.to 6:00 p.m. d)Police Department State Safety Concerns for Road Closure 3.Applicant: Fremont Youth Foundation a)Event: Stop the Violence Back to School Block Party b)Location: Fremont St.from Marquette Blvd. to HamiltonSt. c)Date/Time: August 20, 2016; 8:00 a.m.to 8:00 p.m. d)Favorable Recommendations B.Block Party–Non-Residential 1.Applicant: Jonathan Jones a)Event: Urban Adventure Games b)Location: South Lafayette Blvd from West Monroe St.to West Western Ave. c)Date/Time: July 30, 2016; 7:30 a.m.to2:00 p.m. d)Favorable Recommendations 9.TRAFFIC CONTROL DEVICES A.New Installation -Handicapped Accessible Parking Space Sign GA.GDP.REA.MTJ.DJA.M ARY ILOT AVIDELOS LIZABETH ARADIKHERESE ORAU AMES UELLER Page4 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION July 21, 2016 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 th 1.Location: 806 S. 27Street not 2.All Criteria has been Met, Good Driveway Access Available B.New Installation -Handicapped Accessible Parking Space Sign 1.Location: 1130 Chalfant 2.All Criteria has been Met 10.RATIFY BONDS A.Contractor Bonds 1.DLZ Industrial, LLC, Released, Effective July 10, 2016 2.Chad Schumacher and Paul Schumacher dba Schumacher Brothers, Approved, Effective July 8, 2016 3.Jose Ramirez-Garcia, Approved, Effective July 12, 2016 4.Lawrence Building Corporation,Approved, Effective July 14, 2016 B.Excavation Bonds 1.Lawrence Building Corporation,Approved, Effective July 14, 2016 11.CLAIMS 12.PRIVILEGE OF THE FLOOR 13.ADJOURNMENT NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Please Give ReasonableAdvance Request when Possible. 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