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HomeMy WebLinkAbout10/09/06 Board of Public Works Minutes3~5 ; ~, PUBLIC AGENDA SESSION OCTOBER 5, 2006 The Public Agenda Session of the Board of Public Works was convened at 10:35 a.m. on Thursday, October 5, 2006, by Board President, Gary A. Gilot, with Mr. Carl P. Littrell and Mr. Donald E. Inks present. Also present was Board Attorney Thomas Bodnar. Board of Public Works Clerk Angela Jacob presented the Board with a proposed agenda of items presented by the public and by City Staff. Board members discussed the following item(s) from that list. ' -Safety Reports -Department of Public Works Mr. Sam Hensley, Street Department; Mr. Jack Dillon, Environmental Services; and Mr. David Tungate, Water Works; presented their respective Safety Report. - Monthly Reports Mr. Jack Dillon, Environmental Services and Mr. David Tungate, Water Works, presented their respective Safety Report. Mr. Dillon also presented a Performance Report for Environmental Services. - Request to Change Water Works Customer Service Hours Mr. Dave Tungate, Water Works, requested a change. in the lobby hours for the Customer Service office located at 125 West Colfax Avenue. Currently, the lobby hours of operation are 8:30 a.m. to 5:00 p.m., with the drive through opening at 8:00 a.m. Mr. Tungate would like to delay opening the lobby for one (1) hour every Monday morning. Mr. Tungate .stated each Monday morning Customer Service has a tremendous amount of accumulated bills between the weekend mail and the drop-box. Every bill must be opened, the account number verified, the amount paid cross referenced with amount due, the date on the check verified, and organized in to groups of 50. Each group of 50 checks is totaled and matched to the same group of 50 bills to verify the amounts are correct. They can then be processed through ' the payment remittance machine. This machine endorses and codes the check for deposit in our account and matches the amount paid to the appropriate account. In order to efficiently organize the water service shut-offs for Tuesday morning, all of the weekend bills must be processed by the end of the day on Monday. One or two Customer Service employees are getting overtime to complete the mail process, but it is not a long term solution. By delaying the opening of the customer service lobby, it will allow the entire customer service staff one hour to prepare the mail for the processing. Shut-offs are not done on Monday and the drive through will remain open. There should be little customer impact with this change. The Board supported the request, and asked the Clerk to submit the request to the Mayor for his review and approval. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - BLACKTHORN GOLF COURSE BUNKER RENOVATION -PROJECT NO 106-078 (BLACKTHORN GOLF COURSE REVENUE) In a memorandum to the Board, Mr. Carl Littrell, Engineering, requested permission to advertise for the receipt of bids for the above referenced project. Therefore, upon a motion made by Mr. Inks, seconded by Mr. Littrell, the above request was approved. The Clerk was instructed to post the agenda and notify the media and other Persons who have requested notice of the meeting agenda. No other business came before the Board. ' The meeting adjourned at 11:05 a.m. BOARD OF PUBLIC WORKS ~ Q~~~ Gary A. Gilot, President 3~G PUBLIC AGENDA SESSION OCTOBER 5.2006 C~ ~G~~~ Carl P. Littrell, Member Donald E. Inks, Member ATTEST: ac ,Clerk REGULAR MEETING OCTOBER 9.2006 The regular meeting of the Board of Public Works was convened at 9:35a.m. on Monday, October 9, 2006, by Board President Gary A. Gilot, with Board member Donald E. Inks present. Board Member Carl P. Littrell was not present. Also present was Board Attorney Thomas Bodnar. AGENDA ITEMS ADDED Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the following items were added to the agenda: -Resolution No. 58-2006 -Bid Award -Fredrickson Park North Extension Closure/Gas Extraction System APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Inks, seconded by Mr. Gilot, and carried, the minutes of the public agenda session, the regular meeting and a special meeting of the Board held on September 21, 25 and October 1, 2006, were approved. OPENING OF QUOTATIONS - WESTERN AVENUE TRAFFIC MEDIAN MAINTENANCE - PROJECT NO 106-079 (GOOD NEIGHBORS/GOOD NEIGHBORHOODS COMMERCIAL CORRIDORS IMPROVEMENT/WESTERN AVENUE Mr. Gilot advised that this was the date set for the receiving and opening of sealed Quotations for the above referenced project. The following Quotation was opened and read: SHADES OF GREEN,_INC. 13495 East Jefferson Boulevard Mishawaka, Indiana 46545 Quotation was submitted by Shades of Green, Inc. QUOTATION: $1,979.59 Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the above Quotation was referred to Community and Economic Development for review and recommendation. AWARD BIDS -ABANDONED VEHICLES Mr. Gary Libbey, Code Enforcement, advised the Board that on September 25, 2006, bids were received and opened for the above referred to vehicles. After reviewing those bids, Mr. Libbey recommends that the Board award the vehicles to the highest bidders as follows: 1 1 1 REGULAR MEETING OCTOBER 9.2006 HALTON L. WEST 225 Donald Street South Bend, Indiana 46614 1 I.A.P. 3300 South Main South Bend, Indiana 46614 1 1 No. Make of Vehicle Year Bid 1 Blue Dodge Dakota 1992 $500.00 11 Gray Pontiac 6000 1988 $300.00 TOTAL $800.00 TERRY'S AUTO SALVAGE 1926 Tamarack Road Walkerton, Indiana 46574 No. Make of Vehicle Year Bid 2 Tan Honda Accord 1991 $232.00 3 Green Oldsmobile Bravada 1993 $225.00 g White Lincoln Town Car 1992 $231.00 TOTAL $688.00 No. Make of Vehicle Year Bid 4 Red Mitsubishi Eclipse 1994 $210.50 g Gray Ford Econoline 1991 $210.60 6 Silver Buick Regal 1988 $210.60 7 White Pontiac Sunfire 1995 $210.60 q Brown Chevrolet Astro 1988 $210.60 10 Beige Cadillac STS 1995 $310.60 TOTAL $1,363.50 Therefore, Mr. Inks made a motion that the recommendation be accepted and the bids be awarded as outlined above. Mr. Gilot seconded the motion, which carried. BID AWARD - FREDRICKSON PARK NORTH EXTENSION CLOSURE AND GAS EXTRACTION SYSTEM - PROJECT NO. 103-018 Mr. Gilot stated the bid award would be held until the Board reconvened on Tuesday, October 10, 2006 at 4:15 p.m. BID AWARD -FIVE (5) DUMP BODIES MOUNTED ON TANDEM AXLE CHASSIS Mr. Matt Chlebowski, Central Services, stated on June 26, 2006, the Board of Public Works awarded the above referenced equipment to Deeds Equipment, 7720 Records Street, Indianapolis, Indiana, in the amount of $71,220.00. On August 22, 2006, Central Services received notice that Deeds Equipment was no longer in business. On September 1, 2006, Central Services received notice that Jack Doheny Supplies, Inc., Northville, Michigan, purchased all assets from Deeds Equipment, and would honor the bid award. Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the Board reaffirmed the bid award of $71,220.00 to Jack Doheny Supplies, Inc./Deeds Equipment, subject to the submittal of a Bid Bond in the amount of 10% of the bid amount. ~~~ ~~~ REGULAR MEETING OCTOBER 9.2006 AWARD QUOTATION - WATER WORKS NORTH STATION LIGHTING - PROJECT NO. 106-077 (REVENUE BOND Mr. John Wiltrout, Water Works, advised the Board that on September 25, 2006, quotations were received and opened for the above referred to project. After reviewing those quotations, Mr. Wiltrout recommends that the Board award the contract to the lowest responsive and responsible bidder, in the amount of $9,928.00. Therefore, Mr. Inks made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Gilot seconded the motion, which carried. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS -WEST WASHINGTON SEWER REPAIR - GARFIELD COURT 400 FEET WEST - PROJECT NO. 106-072 (2006 SEWER BONDI In a memorandum to the Board, Mr. Carl Littrell, Engineering, requested permission to advertise for the receipt of bids for the above referenced project. Therefore, upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the above request was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - UNIFORM RENTAL (USER DEPARTMENTSI In a memorandum to the Board, Ms. Marilyn Taylor, Purchasing, requested permission to advertise for the receipt of bids for the above referenced service. Therefore, upon a motion made by Mr. Inks, seconded by Mr. Gilot and carried, the above request was approved. APPROVE CHANGE ORDER -FIRE STATION NO. 2 -BROWN AND BROWN CONTRACTORS - PROJECT NO. 106-002 (GENERAL FUND/COIT/EMS Mr. Gilot advised that Mr. Carl Littrell, Engineering, has submitted Change Order No. 1 on behalf of Brown & Brown Contractors, 124 South Elkhart, Wakarusa, Indiana, indicating that the Contract amount be decreased $39,372.00 for a new Contract sum including this Change Order in the amount of $2,064,633.00. Upon a motion made by Mr. Inks, seconded by Mr. Gilot, and carried, the Change Order was approved. APPROVE CHANGE ORDER NO. 1 (FINALI AND PROJECT COMPLETION AFFIDAVIT - LASALLE AREA NEIGHBORHOOD PARTNERSHIP CENTER PROJECT - 1800-2100 BLOCKS OF HUMBOLDT STREET - WALSH & KELLY INC. -PROJECT NO. 106-039 (CDBG) Mr. Gilot advised that Ms. Thia Vawter, Engineering, has submitted Change Order No. 1 (Final) on behalf of Walsh & Kelly, Inc., 24358 State Road 23, South Bend, Indiana, indicating that the contract amount be decreased by $11,068.15 for a new contract sum including this Change Order in the amount of $97,146.85. Additionally submitted was the Project Completion Affidavit indicating this new final cost. Upon a motion made by Mr. Inks, seconded by Mr. Gilot, and carried, Change Order No. 1 (Final) and the Project Completion Affidavit were approved subject to the filing of the appropriate three-year Maintenance Bond. APPROVE CHANGE ORDER NO. 1 (FINALI AND PROJECT COMPLETION AFFIDAVIT - OLIVER GATEWAY - 800 BLOCK OF SOUTH WALNUT STREET - L.L. GEANS CONSTRUCTION COMPANY - PROJECT NO. 106-042 (CDBG) Mr. Gilot advised that Ms. Thia Vawter, Engineering, has submitted Change Order No. 1 (Final) on behalf of L.L. Geans Construction, 1923 North Home Street, Mishawka, Indiana, indicating that the contract amount be decreased by $4,376.22 for a new contract sum including this Change Order in the amount of $71,162.78. Additionally submitted was the Project Completion Affidavit indicating this new final cost. Upon a motion made by Mr. Inks, seconded by Mr. Gilot, and carried, Change Order No. 1 (Final) and the Project Completion Affidavit were approved subject to the filing of the appropriate three- year Maintenance Bond. 1 1 1 REGULAR MEETING OCTOBER 9, 2006 `~ ~ APPROVE FINAL CHANGE ORDER AND PROJECT COMPLETION AFFIDAVIT - BLACKTHORN CORPORATE PtS:RK -SANITARY SEWER AND WATER MAIN RELOCATION - HERRMAN & GOETZ -PROJECT NO. 103-029 (BLACKTHORN TIF/SEWAGE WORKS) Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted the Final Change Order on behalf of Herrman & Goetz, 225 South Lafayette, South Bend, Indiana, indicating that the contract amount be increased by $11,773.00 for a new contract sum including this Change Order in the amount of $130,730.00. Additionally submitted was the Project Completion Affidavit indicating this new final cost. Upon a motion made by Mr. Inks, ' seconded by Mr. Gilot and carried, the Final Change Order and the Project Completion Affidavit were approved subject to the filing of the appropriate three-year Maintenance Bond. APPROVE PROJECT COMPLETION AFFIDAVIT -DEMOLITION OF FORMER SEARS REPAIR CENTER -UNSUITABLE FILL REMOVAL - RITSCHARD BROTHERS -PROJECT NO 106-025A (COIT) Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted the Project Completion Affidavit on behalf of Ritschard Brothers, 1204 West Sample, South Bend, Indiana, for the above referred to project, indicating a final cost of $74,239.95. Mr. Inks noted a memorandum dated September 29, 2006 from Board Attorney Thomas Bodnar, and a memorandum from Engineer Rob Nichols, Engineering, were submitted to the Board describing unforeseeable circumstances in conjunction with this project. Upon a motion made by Mr. Inks, seconded by Mr. Gilot, and carried, the Project Completion Affidavit was approved. APPROVE PROJECT COMPLETION AFFIDAVIT -DEMOLITION OF FORMER SEARS REPAIR CENTER - RITSCHARD BROTHERS -PROJECT NO 106-025 COIT Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted the Project Completion Affidavit on behalf of Ritschard Brothers, 1204 West Sample, South Bend, Indiana, for ' the above referred to project, indicating a final cost of $62,234.00. Upon a motion made by Mr. Inks, seconded by Mr. Gilot, and carried, the Project Completion Affidavit was approved. APPROVE PROJECT COMPLETION AFFIDAVIT - STUDEBAKER DEMOLITION AREA "A" -PHASE II -FORMER HUCKINS TOOL AND DIE BUILDING - RITSCHARD BROTHERS - PROJECT NO. 106-029 Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted the Project Completion Affidavit on behalf of Ritschard Brothers, 1204 West Sample, South Bend, Indiana, for the above referred to project, indicating a final cost of $41,961.00. Upon a motion made by Mr. Inks, seconded by Mr. Gilot, and carried, the Project Completion Affidavit was approved. APPROVE PROJECT COMPLETION AFFIDAVIT -MORRIS PERFORMING ARTS CENTER. ALLEY DRAINAGE -UNDERGROUND SERVICES -PROJECT NO. 106- 064 Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted the Project Completion Affidavit on behalf of Underground Services, 2915 Home Street, Mishawaka, Indiana, for the above referred to project, indicating a final cost of $15,865.00. Upon a motion made by Mr. Inks, seconded by Mr. Gilot, and carried, the Project Completion Affidavit was approved. APPROVAL OF CONTRACTS/AGREEMENTS/PROPOSALS/ADDENDA The following Contracts/Agreements/Proposals/Addenda were submitted to the Board for approval: TYPE DESCRIPTION BUSINESS AMOUNT MOTION/ CARRIED Contract Emergency Board-Up Superior Fire & N/A Gilot/Inks for South Bend Fire Water and Police De artments I~4 F, V ~.! REGULAR MEETING OCTOBER 9, 2006 TYPE DESCRIPTION BUSINESS AMOUNT MOTION/ CARRIED Contract Emergency Board-Up Towne Fire and N/A Gilot/Inks for South Bend Fire Water Damage and Police Restoration De artments Construction Demolition of 1315- Ritschard $23,379.00 Inks/Gilot Contract 1323 South Michigan Brothers, Inc. Street -Former Kitty Kat Nightclub and Great Lakes Windows Shelter Plus Rental Subsidies for AIDS $39,672.00 Inks/Gilot Care AIDS Ministries Ministries/Aids Agreement Clients Assist of Northern Indiana, Inc. Grant Western Avenue 1222 Western $10,500.00 Inks/Gilot Agreement Commercial Corridor Avenue - Facade Improvement Matching Grant Program Grant LaSalle Area 1225 North $1,450.00 Inks/Gilot Agreement Residential Elmer Enhancement Pro ram Grant LaSalle Area 217 South $1,572.00 Inks/Gilot Agreement Residential Kenmore Enhancement Program Grant Miami Street 2113-17 Miami $1,500.00 Inks/Gilot Agreement Commercial Corridor Street - Fapade Improvement Matching Grant Program Construction Traffic Signal Trans Tech $288,310.00 Gilot/Inks Contract Communications Electric Im rovements 2006 Purchase Sale of City-Owned West, Halton $586.78 Gilot/Inks Agreement Property -Vacant Lot Next to 225 Donald Grant West Side Residential 510 South $1,022.50 Inks/Gilot Agreement Enhancement Dundee Matching Grant Program Construction Demolition of 722- Ritschard $47,224.00 Inks/Gilot Contract 726 South Michigan Brothers - Former Gloworm and Quarterback Ni htclubs Grant Oliver Gateway 1214 Dunham $1,425.00 Inks/Gilot Agreement Residential Enhancement Matching Grant Program Grant River Park 1318 South 31S` $1,750.00 Inks/Gilot Agreement Residential Street Enhancement Grant Program 1 1 1 REGULAR MEETING OCTOBER 9.2006 ~ ~,- 1 1 TYPE .DESCRIPTION BUSINESS AMOUNT MOTION/ CARRIED Grant River Park 1222 South 30 Extension of Inks/Gilot Agreement Residential Street Term to Enhancement Grant October 4, Pro ram 2006 Grant South Gateway Urban $50,232.00 Inks/Gilot Agreement Commercial Corridor Enterprise Property Association Acquisition/Demoliti on/Pre-Development for Property Ac uisitions Construction Miami Streetscapes Selge $167,067.00 Inks/Gilot Contract Project -Indiana Construction Avenue to Broadway Street REOUEST TO CHANGE WATER WORKS CUSTOMER SERVICE HOURS In a memorandum to the Board, Mr. Dave Tungate, Water Works, stated he would like to request a change in the lobby hours for the customer service office located at 125 West Colfax Avenue, based on the information presented at the public agenda session. The Board supported the request, and asked the Clerk to submit the request to the Mayor for his review. Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the request was approved, subject to the Mayor's approval. APPROVAL OF PROCESSIONS The following requests for processions were submitted to the Board. It was noted favorable recommendations were received from the appropriate departments. SPONSOR EVENT LOCATION DATE/TIME MOTION/ CARRIED Africa Faith & Gulu Walk Wall to October 22, Inks/Gilot Justice Twyckenham, 2006 - 1:00 Network/Uganda to Farmer's p.m. to 4:00 Conflict Action Market, along p.m. Network/Gulu St. Joseph Walk.com/Indiana River through University South IUSB, to Bend/Center for Potowatomi Social Concerns Park (of Notre Dame) American Heart Heart Walk Colfax to October 14, Inks/Gilot Association Sunnyside to 2006 - 8:00 Western a.m. to 11:00 a.m. APPROVAL OF REQUEST TO ACQUIRE CITY-OWNED PROPERTY - 705 HOWARD STREET - NORTHEAST NEIGHBORHOOD REVITALIZATION ORGANIZATION Mr. Gilot stated favorable recommendations have been received from the Mayor, Division of Engineering, Code Enforcement, Community and Economic Development, Park Department, and the Legal Department, in conjunction with a request from the Northeast Neighborhood Revitalization Organization to acquire the City-owned property as described above. Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the request was approved. ADOPT RESOLUTION NO. 56-2006 -ACCEPTING THE TRANSFER OF REAL PROPERTY FROM SOUTH BEND HERITAGE FOUNDATION, INC. Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the following Resolution was adopted by the Board of Public Works: REGULAR MEETING OCTOBER 9, 2006 RESOLUTION NO. 56-2006 A RESOLUTION OF THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA ACCEPTING THE TRANSFER OF REAL PROPERTY FROM SOUTH BEND HERITAGE FOUNDATION, INC. WHEREAS, South Bend Heritage Foundation, Inc. ("SBHF"), an Indiana not-for-profit corporation meeting the requirements of I.C. 36-1-11-1(a)(7), was created for the purpose of planning, directing and coordinating economic and community revitalization within the City of South Bend; and WHEREAS, SBHF has heretofore entered into certain agreements with the City of South Bend, the South Bend Redevelopment Commission and Memorial Hospital, Inc. concerning the relocation of Fire Station No. 2; and WHEREAS, pursuant to said agreements, SBHF assisted in assembling a site for Fire Station No. 2 at the corner of Lincolnway West and Chapin Street within the City of South Bend ("Property"); and WHEREAS, the City of South Bend, Indiana (herein after, the "City"), acting by and through the Board of Public Works, hereby expresses its desire to accept transfer of the Property from SBHF; and WHEREAS, SBHF desires to transfer the Property to the City upon payment of Ten and 00/100 Dollars ($10.00) and the City's agreement to assume responsibility for transfer fees and recording costs associated with the transfer and the City is agreeable to such terms and conditions. NOW, THEREFORE BE IT RESOLVED BY THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA THAT: 1. The transfer of the Real Property situated in St. Joseph County, Indiana, and more particularly described as Exhibit "A", attached hereto, by South Bend Heritage Foundation, Inc. to the City of South Bend, Indiana, shall be, and hereby is, accepted. 2. Upon receipt of fully executed deed to the Property from South Bend Heritage Foundation, Inc., the Clerk of the Board of Public Works of the City of South Bend, Indiana is hereby authorized and directed to cause the recording of said deed in the Office of the St. Joseph County Recorder. 3. For and in consideration of such transfers, the City shall pay to South Bend Heritage Foundation, Inc. the sum of Ten and 00/100 Dollars ($10.00). The City shall assume all recording costs and any transfer fees. 4. This shall be in full force and effect upon its adoption. ADOPTED at a meeting a the Board of Public Works of the City of South Bend, Indiana held on October 9, 2006, at 1308 County-City Building, 227 West Jefferson Boulevard, South Bend, Indiana 46601. BOARD OF PUBLIC WORKS CITY OF SOUTH BEND, INDIANA s/Gary Gilot, President s/Donald E. Inks, Member s/Carl P. Littrell. Member 1 1 1 ATTEST: s/Angela K. Jacob, Clerk REGULAR MEETING OCTOBER 9.2006 ~ ~ 3 HLVY1 rcr,.7VLU 11V1V 1V V. JO-GVVV-Ll1Ua VUAL yr ..aa a-v .. ..LL a..... ... Upon a motion made by Mr. Gilot seconded'by Mr. Inks and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS ON DISPOSAL OF UNFIT AND /OR OBSOLETE PROPERTY WHEREAS, it has been determined by the Board of Public Works that bricks left ' over after the demolition of the Studebaker Museum ("Bricks") are unfit for the purpose for which they were intended and are no longer needed by the City of South Bend; and WHEREAS, it has been determined by the Board of Public Works that the Bricks are worthless as that term is defined in I.C. 5-22-22-6(b); and WHEREAS, I.C. 5-22-22-1 permits and establishes procedures for the disposal of personal property which is either unfit for the purpose for which it was intended and no longer needed by the City or which is worthless. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND that the Bricks are no longer needed by the City, are unfit for the purposes for which they were intended, have an estimated value of less than five thousand dollars ($5,000.00), and are valued at less than the estimated cost of the sale and transportation of the property. BE IT FURTHER RESOLVED that said items may be demolished or junked or otherwise disposed of. Adopted this 9`h day of October 2006. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS ' s/Gary Gilot s/Donald Inks ATTEST: s/Angela K. Jacob, Clerk APPROVE TITLE SHEET - LAFAYETTE FALLS, SECTION V Mr. Gilot advised that the Title Sheet for the above referred to project was being presented at this time for execution. Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the above referred to Title Sheet was approved and signed. APPROVAL OF PERMIT IN RECOGNITION OF ENCROACHMENT UPON CITY- CONTROLLED PROPERTY - 511 EAST COLFAX Mr. Gilot noted the building at 511 East Colfax may extend into the right-of--way of East Colfax Avenue, and the Permit entitles the Grantee to an encroachment upon the property. Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the Encroachment was approved. APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the following traffic control devices were approved: ' NEW INSTALLATION: Handicapped Accessible Parking Space Signs LOCATION: 114 North Notre Dame Avenue REMARKS: All Criteria Has Been Met NEW INSTALLATION: Handicapped Accessible Parking Space Signs LOCATION: 1625 South Taylor REMARKS: All Criteria Has Been Met The following request for a Traffic Control Device will be addressed in the re-convened meeting of October 10, 2006. ~J~ REGULAR MEETING OCTOBER 9, 2006 NEW INSTALLATION: Two Hour Parking, 6 am - 6 pm, Tow Zone LOCATION: Notre Dame Avenue, Angela to Napoleon, West Side REMARKS: Per Citizen Request APPROVE AND/OR RELEASE BONDS Mr. Anthony Molnar, Engineer, Division of Engineering, recommended that the following Bonds be approved and/or released as follows: BOND OF CONTRACTOR Salvador Ruiz d/b/a Azteks Approved Effective September 28, 2006, Pursuant to Resolution No. 100-2000 Niblock Excavating, Inc. BOND OF EXCAVATION Ram Construction Lucio Ortiz d/b/a/ Ortiz Construction SURETY BOND L.L. Geans Construction Towne, Inc. LICENSE BOND Superior Fire and Water Approved Effective October 9, 2006, Pursuant to Resolution No.100-2000 Released Effective October 14, 2006 Released Effective October 9, 2006 Approved Effective September 21, 2006, Pursuant to Resolution No. 100-2000 Approved Effective September 26, 2006, Pursuant to Resolution No. 100-2000 Approved Effective September 26, 2006, Pursuant to Resolution No.100-2000 Mr. Gilot made a motion that the recommendation be accepted and that the Bonds be approved and/or released as outlined above. Mr. Inks seconded the motion, which carried. FILING OF SAFETY REPORTS -DEPARTMENT OF PUBLIC WORKS The Division of Environmental Services, Street Department, Division of Engineering and Water Works submitted Safety Reports for September 2006. These reports will reflect injuries/accidents for each month and provide for a comparison. There being no further discussion, upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the reports were accepted and filed. FILING OF MONTHLY REPORT -ENVIRONMENTAL SERVICES Mr. Jack Dillon, Director of Environmental Services, submitted a report for the Division of Environmental Services, for the Wastewater Treatment Plant, Organic Resources, Solid Waste and Sewer Repair, for the month of September 2006. There being no further discussion, upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the monthly reports were accepted and filed. FILING OF MONTHLY REPORT -WATER WORKS Mr. Dave Tungate, Water Works, submitted a report for the Division of Water Works for the month of September 2006. There being no further discussion, upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the monthly report was accepted and filed. 1 1 1 3~ 1 REGULAR MEETING OCTOBER 9.2006 FILING OF QUARTERLY CONSTRUCTION REPORT - DIVISION OF ENGINEERING Mr. Toy Villa, Engineering, submitted the Quarterly Construction Report for July, August and September 2006. Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the Report was accepted and filed. FILING OF CERTIFICATES OF INSURANCE Upon a motion made by Mr. Gilot, seconded by Mr. Inks, and carried, the following Certificates of Insurance were accepted for filing: Bit-Mat Products of Michigan, Inc. Ashley, Indiana Towne, Ina Elkhart, Indiana Superior Fire & Water Lakeville, Indiana EMS, Inc. Huntertown, Indiana Momper/HAAB Elkhart, Indiana APPROVE IRREVOCABLE STANDBY LETTER OF CREDIT: Mr. Tony Molnar, Division of Engineering, submitted the following irrevocable Standby Letter of Credit to the Board and recommended approval: IRREVOCABLE STANDBY LETTER OF CREDIT NO. 405455 ISSUED BY: St. Joseph Capital Bank FOR: Woodhaven Section II AMOUNT: $88,572.00 1 EXPIRES: September 25, 2007 IMPROVEMENT: Fine Grading, Asphalt Surface, Sidewalk and Raps, Erosion Control and Stabilization Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the Letter of Credit was approved. APPROVE IRREVOCABLE STANDBY LETTER OF CREDIT: Mr. Tony Molnar, Division of Engineering, submitted the following irrevocable Standby Letter of Credit to the Board and recommended approval: IRREVOCABLE STANDBY LETTER OF CREDIT NO. 406374 ISSUED BY: St. Joseph Capital Bank FOR: Bradford Shores, Section One AMOUNT: $361,040.00 1 EXPIRES: January 6, 2007 IMPROVEMENT: Sewer, Water Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the Letter of Credit was approved. APPROVE CLAIMS Mr. Gilot stated that the following claims were submitted to the Board for approval: j ~ 6 REGULAR MEETING OCTOBER 9, 2006 Name Amount of Claim Date Cit of South Bend $1,298,067.11 October 2, 2006 City of South Bend $1,486,833.78 October 9, 2006 St. Joseph County Housing Consortium $17,000.00 Se tember 8, 2006 St. Jose h County Housing Consortium $5,658 September 8, 2006 St. Jose h County Housing Consortium $2,075.00 Se tember 8, 2006 St. Joseph County Housing Consortium $962.00 Se tember 15, 2006 St. Joseph County Housing Consortium $247.85 Se tember 8, 2006 St. Jose h County Housing Consortium $256.66 Se tember 8, 2006 St. Joseph County Housing Consortium $242.81 September 8, 2006 St. Jose h County Housin Consortium $1,620.10 Se tember 8, 2006 St. Jose h Count Housing Consortium $1,257,48 Se tember 8, 2006 St. Jose h County Housing Consortium $1,167.58 Se tember 2006 St. Jose h Count Housing Consortium $155.03 Se tember 8, 2006 St. Jose h County Housing Consortium $145.08 Se tember 8, 2006 St. Joseph County Housing Consortium $7,869.22 September 25, 2006 St. Jose h Coun Housin Consortium $140.63 Se tember 25, 2006 St. Jose h County Housin Consortium $27.12 Se tember 25, 2006 St. Jose h County Housing Consortium $762.75 Se tember 25, 2006 St. Jose h County Housing Consortium $8,470.00 Se tember 25, 2006 St. Jose h Count Housin Consortium $1,166.92 Se tember 25, 2006 St. Jose h Count Housing Consortium $182.57 September 25, 2006 St. Joseph County Housing Consortium $15,103.32 September 25, 2006 St. Jose h Count Housing Consortium $2,395.00 September 26, 2006 Trans Tech Electric -South Bend Fire De artment $1,157.00 September 20, 2006 Mr. Gilot made a motion that the claims be approved and the reports as submitted be filed. Mr. Inks seconded the motion, which carried. RECESS Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the meeting recessed at 10:25 a.m., to be reconvened on October 10, 2006 at 4:15 p.m. BOARD OF PUBLIC WORKS MEETING RECONVENED Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the Board of Public Works meeting reconvened at 4:15 p.m., on Tuesday, October 10, 2006, in the Meeting Room, 1300 County City Building, South Bend, Indiana, with Board member Donald E. Inks present. Board Member Carl P. Littrell was not present. Also present was Board Attorney Thomas Bodnar. AWARD BID - FREDRICKSON PARK NORTH EXTENSION CLOSURE AND GAS EXTRACTION SYSTEM -PROJECT NO. 103-018 (COITI Mr. Gary Gilot advised the Board that on September 11, 2006, bids were received and opened for the above referred to project. After reviewing those bids, Mr. Gilot recommends that the Board award the contract to the lowest, responsive and responsible bidder, Rieth Riley Construction Company, 25200 State Road 23, South Bend, Indiana, in the amount of $455,380.00. Therefore, Mr. Inks made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Gilot seconded the motion, which carried. The Board discussed possible future modifications to the construction plan including the Boy Scouts doing some of the planting as volunteer work and the sidewalk leading to the future pavilion being eliminated at this time. TABLE TRAFFIC CONTROL DEVICE Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the Traffic Control Device to install two hour parking on Notre Dame Avenue from Angela to Napoleon was tabled. 1 1 1 REGULAR MEETING OCTOBER 9.2006 ~ ~ ~ ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the meeting adjourned at 4:23 p.m. BOARD OF PUBLIC WORKS 1 1 1 ~~ ~ ~~~ Gary A. Gilot, President ~~~Gi~i2zy~ Carl P. Littrell, Member 1 ~~ D nald E. Inks, Member ATTEST: ~~~ b, Clerk ~~ C ~~n,aSO(2