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Home My WebLink About06282016 Board of Public Works MeetingAGENDA REVIEW SESSION JUNE 23, 2016 213 Jam. Mueller, Member ATTEST: m a M. Martin, Clerk. REGULAR MEETING J UNE 28 2016 The Regular Meeting of the Board of public Works was convened at 9:32 a.m. on June 28, 2016, by Board President Gary A. Gilot, with Board Members David Relos, Elizabeth Maradik, James Mueller, and Therese Doran present. Also present was Board Attorney Michael Schmidt. ADDITION TO THE AGENDA_ Mr. Gilot noted the addition to the agenda of an applicationfor a non-residential block party. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Rclos, seconded by Ms. Maradik and carried, the Minutes of the Agenda Review Session, Regular Meeting and Claims Review Meetings of the Board held on June 9, June 14, and June 21, 2016 were approved. OPENING OF BIDS — CENTURY CENTER SERVICE COURT IMPROVEMENTS — PROJECT NO 116-006 (HOM /MOTEL TAX) This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri- County News, which were found to be sufficient. The following bids were opened and publicly read: AOLLADAY CONSTRUCTION 227 South Main Street Suite 200 South Bend, IN 46601 Bid was signed by: Al Lusk, Sr. Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. BID: $167.460.00 ZIOLKOWSKI CONSTRUCTION, INC 4050 Ralph Jones Dr. South Bend, IN 46628 Bid was signed by: Bill Favors Contractor's Non -Collusion Affidavit, Non -Debarment Affidavir, Certification Regarding investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. BID: $194,430,00 Upon a motion made by Ms. Maradik, seconded by Mr. Relos and carried, the above bids were referred to Engineering for review and recommendation. OPENING OF BIDS — CENTURY CENTER CEO SUITES SUITE 17 REMODEL — PROJECT NO. 116-010 (HOTEUMOTEL TAX) This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri- REGULAR MEETING JUNE 28 2016 214 County News, which were found to be sufficient. The following bids were opened and publicly read: GIBSON-LEWIS, LLC 1001 W. W Street Mishawaka, IN 46544 Bid was signed by: Robert A. Lingenfelter Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding — Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Five percent (5%) Bid Bond was submitted. BID: $438,000.00 HOLLADAY CONSTRUCTION 227 South Main Street Suite 200 South Bend, IN 46601 Bid was signed by: Al Lusk, Sr. Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Five percent (5°/u) Bid Bond was submitted. BID: $219,712.00 ZIOLKOWSKI CONSTRUCTION, INC. 4050 Ralph Jones Dr. South Bend, IN 46628 Bid was signed by: Bill Favors Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Five percent (5%) Bid Bond was submitted. BID: $230,125.00 Upon a motion made by Ms. Maradik, seconded by Mr. Relos and carried, the above bids were referred to Engineering for review and recommendation. OPENING OF QUOTATIONS — NORTH STATION FILTRATION PLANT VESSEL NO 5 RAW WATER STAINLESS STEEL PIPE REPLACEMENT (WATER WORKS OPERATIONS) Mr. Gilot advised that this was the date set for the receiving and opening of sealed Quotations for the above referenced project. The following Quotation was opened and read: ZIMMERMAN INDUSTRIAL PIPING, INC. 1117 Clay St. Mishawaka, IN 46545 Quotation was submitted by Robert Kelsey QUOTATION: $31,885.50 Upon a motion made by Ms. Maradik, seconded by Mr. Rclos and carried, the above Quotation was referred to Water Works for review and recommendation. REGULAR MEETING JUNE 28, 2016 215 OPENING OF QUOTATIONS —2016 DOWNSPOUT DISCONNECT PROGRAM PROJECT NO. 115-098 (WASTEWATER OPERATIONS AND MAINTENANCE) Mr. Gilot advised that this was the date set for the receiving and opening of sealed Quotations for the above referenced project. The following Quotations were opened and read: ACORN LANDSCAPING. LLC 3680 W. Sample St. South Bend, IN 46619 Quotation was submitted by Jeff Ritsebard Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. QUOTATION: 548,355.00 FUERBRINGER LANDSCAPING & DESIGN INC. 22530 B ck Road South Bend, IN 46628 Quotation was submitted by Dan Fuerbringer Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. QUOTATION: $80,750.00 DUDECK ROOFING & SHEET METAL 1634 Franklin St. South Bend, IN 46613 Quotation was submitted by Gergory A. Dudeck Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. QUOTATION: $119,453.00 Upon a motion made by Ms. Maradik, seconded by Mr. Relos and carried, the above Quotations were referred to Engineering for review and recommendation. CAPITAL) Mr. Jeffery Hudak, Central Services, advised the Board that on February 23, 2016, bids were received and opened for the above referenced project. After reviewing those bids, Mr. Hudak recommended that the Board award the contract to the lowest responsive and responsible bidder Gates Chevrolet, 636 West McKinley Avenue, Mishawaka, Indiana 46545, in the unit price amount of $39,404.00 each. On June 14, 2016, Mr. Hudak requested the bid award be extended for two (2) additional units, for the base bid only. Subsequently, the Park Department found the funds to add the CNG Alternate so Mr. Hudak requested the Board amend their bid extension to include the CNG Alternate, bringing the total award extension to $78,808. Therefore, Mr. Relos made a motion that the recommendation be accepted and the bid award extension be amended as outlined above. Ms. Maradik seconded the motion, which carried. AWARD BID-2016 JANITORIAL SUPPi IES (VARIOUS DEPARTMENT'S FUNDING) Ms. Tom Laisure, Central Services, advised the Board that on June 14, 2016, bids were received and opened for the above referenced supplies. After reviewing those bids, Ms. Laisure recommended that the Board award the following in unit prices: REGULAR MEETING JUNE 28, 2016 216 - HP Products, 4220 Saguaro Trail, Indianapolis, Indiana 46268, Section 1, Line Items 1, 2, 4, 5, 6, 7, & 9, 10, 15, 16, 18, 21, 22, 25, 26, 27, 28 & 31, Section 2, Items 36, 42, 44, 46, 47, 48, 51, 56, 60, 63, 64, 70, 71 & 73, Section 3, Line Items 75, 77, 78 & 79, and Section 4, Line 87; - Kabelin Commercial Supply, 512 Andrew Ave, La Porte, Indiana 46350, Section 1, Line Items 3, 11, 12, 13, 14, 17, 19, 20, 23, 24, 30, 32 & 33, Section 2, Line Items 35, 37, 49, 50, 57, 59, 61, 62, 65, 66, 67, 68 & 72, Section 3, Line Items 74 & 80, and Section 4, Line item 85; - Salon Distributing, 919 N. Olive St., South Bend, Indiana 46628, Section 1, Line Item 34, and Section 2, Line Item 69; - South Bend Chemical, 732 South Michigan, South Bend, Indiana 46601, Section 1, Line Item 29, Section 2, Line Item 38, 39, 41, 58, and Section 3, Line Item 76; - Hartman, 824 East Troy, Indianapolis, Indiana 46203, Section 2, Line Item 40, 43, 45, 52, 537 54 & 55; - Central Poly Bag Corp, 2400 Bedle Place, Linden, New Jersey 07036, Section 4, Line Item 82 & 86; - All American. Poly, 40 Turner Place, Piscataway, New Jersey 08854, Section 4, Line Item 81 & 84; Unipak Corp, PO Box 30027, Brooklyn, New York 11230, Section 4, Line Item 83 Therefore, Mr. Relos made a motion that the recommendation be accepted and the bids be awarded as outlined above. Ms. Maradik seconded the motion, which carried. AWARD BID - UN TEK AND IlN KOTE SANITARY SEWER CHEMICAL FEED FACILITIES - PROJECT NO. 114-051 (UTILITIES, WASTEWATER, OTHER EQUIPMENT) Mr. Jacob Klosinski, Environmental Services, advised the Board that on June 14, 2016, bids were received and opened for the above referenced project. After reviewing those bids, Mr. Klosinski recommended that the Board award the contract to the lowest responsive and responsible bidder Selge Construction Co., Inc., 2833 South I I" Street, Niles Michigan, 49120, in the amount not to exceed $167,850.00. Therefore, Ms. Maradik made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Relos seconded the motion, which carried. AWARD BID - WASTEWATER TREATMENT PLANT COMPRESSOR BUILDING ROOF REPLACEMENT -PROJECT NO. 116-052 (UTILITIES. WASTEWATER. MAINTENANCE SERVICES BUILDING) Mr. Jacob Klosinski, Environmental Services, advised the Board that on June 14, 2016, bids were received and opened for the above referenced project. After reviewing those bids, Mr. Klosinski recommended that the Board award the contract to the lowest responsive and responsible bidder Dudeck Roofing and Sheet Metal, 1634 Franklin Street, South Bend, Indiana 46613, in the amount, not to exceed, of $248,800.00. Therefore, Ms. Maradik made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Relos seconded the motion, which carried. AWARD BID - WASTEWATER TREATMENT PLANT BELT FILTER PRESS NO 3 REHABILITATION - PROJECT NO 116-051 (UTILITIES WASTEWATER, OTHER EQUIPMENT) Mr. Jacob Klosinski, Environmental, advised the Board that on June 14, 2016, bids were received and opened for the above referenced project. After reviewing those bids, Mr. Klosinski recommended that the Board award the contract to the lowest responsive and responsible bidder Alfa Laval, 10470 Deer Trail Drive., Houston, Texas 77038, in the amount not to exceed, of $192,665.00 (Includes $5,000 allowance). Therefore, Ms. Maradik made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Relos seconded the _ motion, which carried. AWARD BID - MARRIOTT HOTEL SITE DEVELOPMENT AT IIALL OF FAME PHASE 1 - PROJECT NO. 116-021 (R W DA TIC Mr. Rich Estes, Engineering, advised the Board that on June 23, 2016, bids were received and opened for the above referenced project. After reviewing those bids, Mr. Estes recommended that the Board award the contract to the lowest responsive and responsible bidder Majority Builders, Inc., 62900 US 31 South, South Bend, Indiana, in unit prices, not to exceed $731,148.93. Mr. Estes noted there was an error in the math in the carry-over to the total of Line Item No. 44, Sanitary Manholes, which increased their total bid from $727,805.93. He added the REGULAR MEETING JUNE 28 2016 217 error did not affect the bid order and Majority was still the low bidder. Therefore, Mr. Relos made a motion that the recommendation be accepted and the bidbe awarded as outlined above. Ms. Maradik seconded the motion, which carried. APPROVE CHANGE ORDER NO. 1 — EAST BANK SEWER SEPARATION PHASE 5 DIVISION B — PROJECT NO 114-062A (SEWER BONDlTIF BOND) Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. 1 on behalf of Walsh & Kelly, Inc., 24358 State Road 23, South Bend, Indiana 46614, indicating the Contract amount be increased by $54,921.61 plus twenty (20) additional days, for a new Contract sum, including this Change Order, in the amount of $5,135,729.66. Mr. Villa noted the increase will be split between two (2) funding sources, $13,521.61 from TIF Bond and $41,400.00 from Sewer Bond. Upon a motion made by Ms. Maradik, seconded by Mr. Relos and carried,. the Change Order was approved. APPROVE CHANGE ORDER NO. 2 — SOUTH BEND ONE. -WAY TO TWO-WAY CONVERSION. DIVISION A — PROJECT NO 116-001 (SSDA TIF) Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. 2 on behalf of Rieth Riley Construction Co., Inc., 25200 State Road 23, South Bend, Indiana 46614, indicating the contract amount be increased by $43,825.41 for a modified contract sum, including this Change Order, in the amount of $3,441,846.78. Upon a motion made by Ms. Maradik, seconded by Mr. Relos and tamed, the Change Order was approved. APPROVE CHANGE ORDER NO. 2 — SOUTH BEND ONE-WAY TO TWO-WAY CONVERSION, DIVISION B — PROJECT NO 116-001 (TIF BOND) Mr. Gilot advised. that Mr. Toy Villa, Engineering, has submitted Change Order No. 2 on behalf of Rieth Riley Construction Co, Inc., 25200 State Road 23, South Bend, Indiana 46614, indicating the contract amount be increased by $63,516.09 for a modified contract sum, including this Change Order, in the amount of $16,385,158.09. Upon a motion made by Ms. Maradik, seconded by Mr. Relos and carried, the Change Order was approved. APPROVE CHANGE ORDER NO 1 (FINAL) AND PROJECT COMPLETION AFFIDAVIT —BUSSHELTERINSTALLATION —PROJECT NO 115-089 (COIT) Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. I (Final) on behalf of Gibson -Lewis, 1001 West 11°i Street, Mishawaka, Indiana indicating the contract amount be decreased by $46.89 for a new contract sum, including this Change Order, of $74,281.11. Additionally submitted was the Project Completion Affidavit indicating this new final cost of $74,281.11. Upon a motion made by Ms. Maradik, seconded by Ms. Doran and carried, Change Order No. 1 (Final) and the Project Completion Affidavit were approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS TWO (2). MORE OR LESS 2016 OR NEWER REFURBISHED MEDIC UNITS -SPEC AA — PIRE DEPARTMENT CAPITALI In a memorandum to the Board, Mr. Jeff Hudak, Central Services, requested permission to advertise for the receipt of bids for the above referenced vehicles. He noted only one (1) unit is for the City, and the other one (1) is for the County. Therefore, upon a motion made by Mr. Relos, seconded by Ms. Maradik and carried, the above request was approved. ADOPT RESOLUTION NO. 31-2016 — A RESOLUTION OF TIE BOARD OF PUBLIC WORKS ON DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY Upon a motion made by Ms. Maradik, seconded by Ms. Doran and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 31-2016 A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS ON DISPOSAL OF UNFIT AND/OR OBSOLF.TL PROPERTY FIREFIGHTER FIRE HELMET AND BOOTS WHEREAS, pursuant to I.C. 36-9-6-1 et. seq., the Board of Public Works ("Board") has the duty and authority to have custody, control, use, and to dispose of real and personal property owned by the City of South Bend, Indiana; and REGULAR MEETING JUNE 28, 2016 218 WHEREAS, IC 5-22-22-6 permits andestablishes the procedure for disposal of personal property which is no longer needed by the City and which is unfit for the purpose for which it was intended; and WHEREAS, on June 1, 2016, Firefighter Thomas Pennino, retired from the South Bend, Indiana, Fire Department over twenty-nine (29) years of service, and the Board of Public Safety of the City of South Bend, Indiana has determined that he has retired in good standing; and WHEREAS, on June 1, 2016, Firefighter Nick Kowalski, refired from the South Bend, Indiana, Fire Department over thirty-nine plus (39—) years of service, and the Board of Public Safety of the City of South Bend, Indiana has determined that he has retired in good standing; and WHEREAS, Chief Stephen Cox has advised the Board that these Firefighters' fire helmets and boots ("Property') are of no further use to the Department, are of no practical value, and have an estimated market value of less than One -Thousand Dollars ($1,000.00); and WHEREAS, the Board has determined that the Property is worthless as that term is defined in I.C. 5-22-22-8(b); and WHEREAS, I.C. 5-22-22 permits and establishes procedures for the disposal of personal property which is either unfit for the purpose for which it was intended, no longer needed by the City, or property which is deemed worthless. NOW, THEREFORE, BE ITRESOLVED by the Board of Public Works of the City of South Bend, Indiana, as follows: 1. The Property is no longer needed by the City of South Bend, is unfit for the purposes for which was intended, and has an estimated value of less than One -Thousand Dollars ($1,000.00). 2. The Property may be demolished, junked or otherwise disposed in a manner determined by the Fire Chief, including donation to the Firefighter as a token for his years of service to the City of South Bend. ADOPTED this 28th day of June, 2016. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/ Gary A. Gilot s/ David P. Relos s/ Elizabeth A. Maradik s/ Therese J. Doran s/ James A. Mueller ATTEST: s/Linda M. Martin, Clerk APPROVAL OF AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA The following Agreements/Contracts/Proposals/Addenda were submitted to the Board for anuroval: Type Business Description Amount/ Funding Motion/ Second_ Release of David City to Release Temporary N/A Relos/Mamelik Easement Weinberg As Easement at Former Sears William David I Store on South Michigan St. Weinberg originally Granted for Constructing a Driveway and/or Lawn Grading and/or Walk Construction and/or Curb Installation REGULAR MEETING JUNE 28, 2016 219 Contract Swizek Add Servpro to Emergency N/A Relos/Maradik Enterprises, Inc. Board Up Contractor List dba ServPro of South Bend Easement & Indiana & Allow AEP an Easement on $1.00 Rclos/Mazadik Right of Michigan the North Side of Sample St., Mr. Gilot Way Electric on Central Services Property, Recused Company to run a Line from Oliver himself Plow Sub -Station to Ignition Park for the Notre Dame Turbo Professional Abonmarche Design of Western Avenue N'rE Mazadik/Relos Services Consultants, and Olive Street Intersection $166,800 Agreement Inc. for Truck Turning, and (RWDA TIF) Improvements to Western Avenue, East of Bendix Drive Professional Donohue & Fellows St. and Dubail St. NTE $67,200 Maradik/Relos Services Associates, Inc. Neighborhood Improvements, (RWDA TIE) Agreement Phase 1, Assessment and Design of Sidewalk and Curbs Maintenance IBM Renewal ofMaintenanc nand $22,014.77 Relos/Mazadik Agreement Support for Maximo CMMS (Utilities Renewal for Utilities Operations and 'Maintenance) APPROVAL OF PERMIT AND LICENSE APPLICATIONS The following permit and license applications were resented for Applicant Description Date/Time Location a, Rlotion Carried Jenica Cory Residential July 9, 2016; East Washington St. Mazadik/Relos Block Party; 11:00 a.m. to from Sunnyside Ave. to East 8:00 P.M. Jacob St. Washington Street's Second Amoral Block Party Judd McNally Residential July 4, 2016; East Madison St. from Maradik/Dorau Block Party; 9:30 a.m. to Greenlawn Ave. to Madison Street 12:00 p.m. Coquillard Dr. Block Party Our Lady of Non- July 16, 2016; Chapin St. from Calvert Mazadik/Dorau Hungary Parish Residential 11:00 a.m. to St. to Bruce St. and Block Party; 10:00 P.M. Bruce St. from Catalpa Our Lady of St. to Chapin St. Hungry Parish Festival Northern Non- June 26, 2016; Gertrude St. from Ratified Indiana Residential 7:00 a.m. to Chippewa St. to Rum Maradik/Relos Mountain Bike Block Party; 3:00 p.m. Village Park Entrance Association Rum Village Time'1'rial —fraternal Race Order Procession; August 6, 2016; On Police Revised Kelos/Maradik of Police No. Fallen Officer 12:00 p.m. to Route 36 Scholarship 5:00 p.m. Ride Sandra Procession; r August 33, On Route as Submitted Relos/Mazadik Kazmierczak Amoral Ride & 2016; 12:45 Charity Event p.m. to 4:00 in Honor of .m. REGULAR MEETING JUNE 28. 2016 220 Dominik The Genera] Sidewalk Cafe Monday- 609 & 613 East Ma adikBelos Deli & Cafe Permit Friday, 7:00 Jefferson Blvd, a.m. to 7:00 p.m.; Saturday, 9:00 a.m. to 5:00 P.M. ADDITION TO THE AGENDA — NON-RESIDENTIAL BLOCK PARTY — NAP TOWN RIDER'S ANNUAL ANNIVERSARY PARTY Mr. Samuel Brown, Petitioner, introduced himself to the Board and stated he is an honorary member of the Nap Town Motorcycle Club and is trying to help them get the paperwork processed for an annual event they hold. He stated they are requesting to close Werwinski Street between College Street and Wilbur Street during their events on July 8, 9, and 10 from 8:00 a.m. Friday to 3:00 a.m. Sunday for parking, to keep the traffic out of the residential neighborhood. He stated he talked to the business on the block and they are okay with the closure as long as there is no trash. He noted he is planning on talking to the neighbors on Longley Street also. Lieutenant Gene Eyster stated he first received an application that had no times or description of the event last week and was given all unfavorable recommendations from Fire, Police and Traffic Departments. He stated this morning he received another application with the times and event time but he still recommends against the event due to the last minute application; Mr. Brown is not the property owner; and no neighbors have signedoff on the application. He added City Ordinance allows only until 8:00 p.m. for block parties. Fire Chief Steve Cox stated his concern is having direct access to the buildings on the street, noting if parking is allowed in the street, the Fire Department would have difficulty accessing the businesses on the block. Mr. Brown stated he would make sure that if there was an emergency, he would have the people available to move their cars. Chief Cox noted they had concerns about the original application with no times and no name of the event, but the Fire Department is all about access and whether it is impeded. Ms. Maradik asked if the businesses on the street were contacted. Mr. Brown stated no one is operating at the time of the event, adding there are two (2) businesses in the _ location and both are closed. IIe stated it was his fault for not getting all of the information on the application. Mr. Gilot asked if he can live with the restriction of 8:00 a.m. to 8:00 p.m. of the Ordinance. Mr. Brown stated there are two (2) events, one a Birthday Party on Friday, and Saturday is a President's Meeting, dinner, and dance. Mr. Eric Horvath, Director of Public Works, stated there are no restrictions on the street for parking, it is allowed on both sides of the street. Mr. Brown stated it is so narrow, they are trying to keep traffic away from the residential area. Chief Cox stated he drove down the street this morning and it isn't actually that narrow, noting there is room for a fire truck. He noted if the street was closed they couldn't get a fire truck down there. Assistant Chief Jeff Rynearson stated he has concerns that if the street is blocked off it encourages people to park in the street and congregate in the street. if it is left open with traffic flow, they won't congregate. Lieutenant Eyster questioned where the event is supposed to be held. Mr. Brown stated at 648 College Street, adding that was on the application. Ms. Dorau suggested if parking is on both sides of the street, they could just go ahead and park, asking Mr. Brown if his goal is to keep traffic for the event under control. Mr. Brown stated it is adding they don't want to upset the residents. Mr. Gilot asked if a sign could be posted stating "Open for Local Traffic only; Keep 12' Fire Lane Open" and a half blockage placed at each end of the street. Mr. Horvath agreed it could. Ms. Maradik added it should also state "No Congregating in Streets". The Board agreed the application submitted was not the appropriate application, this was not actually a block party. Mr. Relos made a motion to approve the restriction of access with partial closure at each end and signs stating traffic restricted for event traffic only, maintenance of 12' fire lane, and no congregating in the street. Ms. Maradik seconded the motion, which carried. APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Ms. Maradik, seconded by Mr. Relos and carried, the following traffic control devices were approved: NEW INSTALLATION: Handicapped Accessible Parking Space Sign LOCATION: 130 E A]tgeld St. 2615 Frederickson St. REMARKS: All criteria has been met REGULAR MEETING JUNE 28, 2016 221 APPROVE CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE — 54140 BURDETI E ST. — WATER Mr. Gilot stated that the Board is in receipt of a Consent to Annexation and Waiver of Right to Remonstrate as submitted by John and Jacqueline Dimpel, 54140 Burdette St., South. Bend, IN 46637. The Consent indicates that in consideration for permission to tap into public water system of the City, to provide water service to the above referenced property at 54140 Burdette St. (Key # 002-1085-3937), the Dimpel's waive(s) and release(s) any and all right to remonstrate against or oppose any pending or future annexation of the property by the City of South Bend. Therefore, Ms. Maradik made a motion that the Consent be approved. Mr. Relos seconded the motion, which carried. RATIFY APPROVAL AND/OR RELEASE CONTRACTOR AND EXCAVATION BONDS Ms. Donna Hanson, Division of Engineering, recommended that the following Contractor and Excavation Bonds be ratified pursuant to Resolution 100-2000 and/or released as follows' Business Bond T e Type Approved/ Released Effective Date Comerstone Construction GroupLLC Contractor A roved 16/09/221, M chiana Contracting, Inc. Excavation Approved 0611 OF016 Mr. Relos made a motion that the Bonds approval and/or release as outlined above be ratified. Ms. Mamdik seconded the motion, which carried. APPROVE CLAIMS Mr. Relos stated that a request to pay the following claims in the amounts indicated has been received by the Board; each claim is fully supported by an invoice; the person receiving the goods or services has approved the claims; and the claims have been filed with the City Fiscal Officer and certified for accuracy. Name Amount of Claim Date City of South Bend $1,102,146.69 06/28/2016 U.S. Bank National Assoc.; Two -Way Conversion $29,354.13 06/27/2016 U.S. Bank National Assoc.; Weaver Consultants and Belson Outdoors, LLC 57,045.45 06/15/2016 U.S. Bank National Assoc.; Schnell Pence 54,350 06123/2016 U.S. Bank National Assoc.; Hardings, Inc. $187,765 06/27/2016 Therefore, Mr. Relos made a motion that after review of the expenditures, the claims be approved as submitted. Ms. Maradik seconded the motion, which carried. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Gilot, seconded by Ms. Doran and carried, the meeting adjourned at 10:30 a.m. BOARD OF PUBLIE WORKS Vary A. GitpPresident David P. Relos, Yember Olzabeth Member { A. Mueller, ATTEST: `'�,inda M, Martin, Jerk