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Home My WebLink AboutQuotation Award - 2016 Downspout Disconnect Program - Proj No 115-098 - Acorn1316 COUNTY -CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND. INDIANA 46601-1830 o� ,oU TH 441 F �a W PEAM . 1865 _ CITY OF SOUTH BEND PETE BUTTIGIEG, MAYOR BOARD OF PUBLIC WORKS July 12, 2016 Mr. Jeff Ritschard Acorn Landscaping, LLC 3680 W. Sample St. South Bend, IN 46619 PHONE 574i235-9251 FAX 574/235-9171 RE: Quotation Award - 2016 Downspout Disconnect Program — Project No. 115-098 Dear Mr. Ritschard: The Board of Public Works at its meeting held on July 12, 2016, awarded the above referenced quotation to you in unit prices, not to exceed $48,355.00. Please forward the following documents in one submittal by July 26, 2016 to my attention for Board of Public Works approval: 1) One (1) original of the Contract (enclosed); and 2) Certificate of Insurance naming the City of South Bend as an additional insured If you have any further questions regarding this matter, please call this office at (574) 235- 9251. Sincerely, Linda M. Martin, Clerk c: Hana Parkhill, Engineering GARY A. GILOT DAVID P. RELOS ELIZABETH A. MARADIK JAMES A. MUELLER THERESE J. DORAU , l lq,l r W CITY OF SOUTH BEND, INDIANA - v. CONTRACTOR'S QUOTE FOR PUBLIC WORK ' PROJECT NAME: 2016 Downspout Disconnect Program PROJECT NO. 116-098 QUOTES DUE June 28, 2016 (Must be completed for all quotes. Please type or print) Date: / 'a2,- Z2 11.40 Firm: Address: &lad e ZZ4 City/State/Zip: Telephone Number: (d-74O Agent of Bidder (if Applicable): Pursuant to notices given, the undersigned offers to furnish labor and/or material necessary to complete the public works project of: 2016 Downtown Disconnect Program the City of South Bend, Indiana, in accordance with plans and specifications prepared by: The City of South Bend, Department of Public Works and dated �P "/7 -fir%/CO ] for the sum of (enter the Total Quote as shown on the Proposal) y- Ls�llT'Nad�R�/D, T��EE Nyali�,eED Fs�r� 'X�rele �9�c�cScS , > (Enter Sum of Total Quote plus Alternates shown on Proposal) _ge- (Numerical) /,Pv If alternative quotes apply, the undersigned submits a proposal for each in accordance with the notice. Any addendums attached will be specifically referenced at the applicable page. If additional units of material included in the contract are needed, the cost of units must be the same as that shown in the original contract if accepted by the City of South Bend. If the quote is to be awarded on a unit basis, the itemization of the units shall be shown on a separate attachments Z , By ACCEPTANCE The above quote is accepted this /,-4 day of Subject to the following conditions: e David P. Relos, ember her se J. D raember at: Linda M. Martin, Cle 20D' /� Version 10/1/2015 Page - 7 Public Works Quote SpL TH BF � 1316 COUNTY -CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND. INDIANA 46601-1830 CITY OF SOUTH BEND PETE BUTTIGIEG, MAYOR BOARD OF PUBLIC WORKS July 12, 2016 Mr. Gregory A. Dudeck Dudeck Roofing & Sheet Metal, Inc. 1634 Franklin Street South Bend, IN 46613 RE: Quotation Award — 2016 Downspout Disconnect Program Project No. 115-098 Dear Mr. Dudeck: PHONE 574/235-9251 FAx 574/235-9171 The Board of Public Works, at its meeting held on July 12, 2016, awarded the above referenced quotation to Acorn Landscaping, LLC in unit prices not to exceed the amount of $48,355.00. We thank you for bidding and hope you will bid with us again in the future. If you have any further questions regarding this matter, please call this office at (574) 235- 9251. Sincerely, y— Linda M. Martin, Clerk GARY A. GILOT DAVID P. RELOS ELIZABETH A. MARADIK JAMEs A. MUELLER THERESE J. DORAU 1316 COUNTY -CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND. INDIANA 46601-1830 4,oUTHA:. ya reece � �••`� 1565 CITY OF SOUTH BEND PETE BUTTIGIEG, MAYOR BOARD OF PUBLIC WORKS July 12, 2016 Mr. Dan Fuerbringer Fuerbringer Landscaping & Design, Inc. 22530 Brick Rd. South Bend, IN 46628 RE: Quotation Award — 2016 Downspout Disconnect Program Project No. 115-098 Dear Mr. Fuerbringer: PHONE 574�235-9251 FAX 574i 235-9171 The Board of Public Works, at its meeting held on July 12, 2016, awarded the above referenced quotation to Acorn Landscaping, LLC in unit prices not to exceed the amount of $48,355.00. We thank you for bidding and hope you will bid with us again in the future. If you have any further questions regarding this matter, please call this office at (574) 235- 9251. Sincerely, Linda M. Martin, Clerk GARY A. GILOT DAVID P. RELOS ELIZABETH A. MARADIK JAMES A. MUELLER THERESE J. DORAU QUOTE/PROPOSAL CITY OF SOUTH BEND PROJECT NAME 2016 Downspout Disconnect Program PROJECT NO. 115-098 QUOTES DUE June 28, 2016 Item No. Description Quantity Unit Unit Price Total Amount 1 Disconnection of Downspouts 950 EachViO r 9a $ 70 Total Amount of Quote $ Ii,JJ "d- Firm: Address: (��pp 4( C6yy/ "/& UT c City/State/Zip: fapp 111 d,00 Z/1)016*elephone Number. • `/ (Signaturh�" feW— ,Q--Irz Cffi9.21' d/d� (Printed Name of Person Signi g) Version 10/1/2015 Page - 11 Public Works Quote BOARD OF PUBLIC WORKS CITY OF SOUTH BEND, INDIANA PUBLIC WORKS CONTRACT THIS AGREEMENT, made and entered into this 28th day of June, 2016, by and between, Acorn Landscaping, LLC, 3680 West Sample Street, South Bend, Indiana 46619, HEREINAFTER called the "Contractor", and the Board of Public Works herein called the "Board". WITNESSETH: That the Contractor covenants and agrees to make the following improvement, as fully set out in the Notice to Bidders, Standard Specification, Special Provisions, Plans, and Bid Proposal, all of which are set forth as a part of this Contract, for: PROJECT NO. 115-098 DESCRIPTION: 2016 DOWNSPOUT DISCONNECT PROGRAM COMPLETION DATE: SEE SPECIFICATIONS AMOUNT: UNIT PRICES: NTE $48,355.00 FUNDING: WASTE WATER, OTHER CONTRACTUAL The total bid for this service were those prices as received and accepted by the Board on the 28th of June, 2016. The Contractor further agrees to notify the Engineer when this improvement is completed. This notification shall be in the form of a Completion Affidavit, signed by the Contractor. Upon final acceptance of the improvement by the Engineer, the Contractors final estimate will be presented to the Board for final Payment with one (1) copy of the Completion Affidavit and one (1) copy of a Waiver of Lien. BOARD PUB��RKS Gary A. _ ilot, President Eliz�beth A. Mar ber avid P. Relos, Member Ja,' s A. Mueller, Member Therese rau�rau� test: Linda Clerk ACORN LANDSCAPING, LLC Printed Name Signature CERTIFICATION (To be completed if Contractor is a Corporation) I, certify that I am Secretary of the Corporation named as Contractor herein; that who signed this Agreement on behalf of the Contractor was then of said Corporation; that said agreement was duly signed for and in behalf of said Corporation by authority of its governing body, and is within the scope of its corporate powers. Secretary Corporate Seal Date Name BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM 07/05/2016 Hanako Parkhill Department Public Works BPW Date 07/12/2016 Phone Extension 5961 Required Prior to Submittal to Board Legal ® Attorney Name Michael Schmidt Controller review is required for all Contracts $5,000.00 or more Controller ❑ and greater than one year in length per the City Purchasing Policy Purchasing ❑ Check the Appropriate Item Type — Required for All Submissions ❑ Agreement ❑ Contract ❑ Proposal ❑ Addendum ❑ Professional Services ❑ Bid Opening ❑ Bid Award ❑ Req. to Advertise ❑ Title Sheet ❑ Quote Opening ® Quote Award ❑ Chg Order No. ❑ C/O & PCA No. ❑ PCA ❑ Ease./Encroach. ❑ Traffic Control ❑ Resolution ❑ Other: ❑ Claim Required Information Company or Vendor Name Acorn Landscaping LLC New Vendor MBE/WBE Contractor Project Name Project Number Funding Source Account No. Amount Terms of Contract Purpose/Description Yes No MBE Approved by Purchasing Completed E-Verify Form Attached El Yes " WBE ❑ No 2016 Downspout Disconnect Program 115-098 Wastewater Other Contractuals 641-0630-793-6335 $ 48,355.00 Award quote Regular meeting. For Chan( Amount of H Increase ❑ Decrease Previous Amount Current Percent of Change: New Amount Total Percent of Change: PO No. Copy Original ® ❑ ® ❑ ® ❑ of 180 calendar the 2016 Downspout Disconnect Program at the Dispersal After Approval Hanako Parkhill Toy Villa Carol Kurzhal INTER -OFFICE MEMORANDUM DEPARTMENT OF PUBLIC WORKS DIVISION OF ENGINEERING TO: Linda M. Martin, Clerk Board of Public Works FROM: Hana Parkhill, Engineer I SUBJECT: 2016 Downspout Disconnect Program Project No. 115-098 DATE: July 5, 2016 On June 28, 2016 the Board of Public Works opened and read quotes for the above project. The Division of Engineering has reviewed them and ranked the quotes asfollows: Bidder I Amount [. fuerbringer Landscaping & Design LLC $80,7501.00 3. Dudeck Roofing & Sheet Metal, Inc. $119,453.00 In terms of WBE/MBE requirements, all bidders appropriately completed their paperwork. Division of Engineering recommends award of contract for 2016 Downspout Disconnect Program to the lowest responsive/responsible bidder, Acorn Landscaping & Excavating in the amount not to exceed 48 355. Wastewater has appropriated sufficient funds from the Wastewater Other Contractuals funding source (641-0630-793-6335). Please call me with your questions (5961). Enclosed: Bid Tab 0 N W N d C O V d O 'y O L O V d N N O J a c d �J a T N J ` V U N N T _ � � L Y � j m d Q d C 'en n m c c w m w « s d T n d d S