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HomeMy WebLinkAboutProfessional Services Agreement - Southeastern Security Consultants, Inc.1316 COUNTY -CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND. INDIANA 46601-1830 4S010TRh Al O YO U C.. r ` + ]865 CITY OF SOUTH BEND PETE BUTTIGIEG, MAYOR BOARD OF PUBLIC WORKS July 12, 2016 Chris Goodman Southeastern Security Consultants, hic. 1853 Piedmont Road, Suite 100 Marietta, GA 30066 RE: Professional Services Agreement — Background Screenings Dear Mr. Goodman: PHONE 574/235-9251 FAX 574/235-9171 The Board of Public Works, at its meeting held on July 12, 2016, approved the above referenced agreement in the amount of $18.50 per applicant. Enclosed please find a copy of the agreement for your records. If you have any further questions regarding this matter, please call this office at (574) 235- 9251. Sincerely, Linda M. Martin, Clerk Enclosure GARY A. GILOT DAVID P. RELOS ELIZABETH A. MARADIK JAMES A. MUELLER THERESE J. DORAU SSCI -!!:k Protaeion Through Information AGREEMENT BETWEEN SOUTHEASTERN SECURITY CONSULTANTS, INC. AND CITY OF SOUTH BEND REGARDING BACKGROUND SCREENINGS This Agreement made this 15th day of July, 2016 by and between Southeastern Security Consultants, Inc., a Georgia corporation (hereinafter referred to as SSCI) and the City of South Bend, Indiana, a municipal corporation and political subdivision of the State of Indiana (hereinafter referred to as COSB). WHEREAS, SSCI is engaged in a business which includes conducting background investigations of newly hired, current employees, members and volunteers; and, WHEREAS, COSB is an organization that desires to have background investigations completed from time to time, upon COSB's request, on current or new volunteers, independent contractors, interns, and employees; and, NOW THEREFORE, in consideration of the sums set forth in this Agreement and the mutual promises and mutual undertakings of the parties herein contained, the parties hereby agree and contract as follows: 1. Upon the request of COSB, SSCI will conduct a criminal background investigation for every individual submitted by the COSB and authorized by the individual, in records with the details explained in Exhibit "A." SSCI will make every reasonable effort to report its findings on the background investigation, on average, within two to three business days on the new applicant investigations, but said report will be no later than seven business days from the date of the request. 2. COSB shall require and receive a standardized authorization form which has been properly completed and signed by the applicant, volunteer, independent contractor, intern, or employee. COSB shall initiate the background investigation by submitting the form with the required data pursuant to the practices and procedures established between the parties. 3. This Agreement shall be effective when signed by both parties upon the date indicated above and may be modified by either party at anytime upon written notification from one party to the other, with said modification being accepted in writing by the other party prior to taking effect. It is understood that there is no provision for unilateral modifications to the Agreement. The Agreement is for four (4) one-year periods on the same terms and conditions set forth herein. COSB will automatically renew this Agreement at the end of the Initial Term and each renewal term (except the last) unless it provides written notice of non -renewal to SSCI prior to the end of the then current term. In the event any renewal results in any changes to the terms and conditions set forth herein, the prior written approval of the COSB is required. SSC/ El COSB acknowledges that SSCI will provide background investigations based upon the information obtained and submitted by COSB. COSB agrees to indemnify and hold harmless SSCI against any and all claims, damages, fees, costs, expenses, injury or legal action of any kind which may arise out of COSB's negligent disclosure of the information provided by SSCI or COSB's negligent use of said information in any manner. SSCI agrees to indemnify and hold harmless COSB for any and all claims, damages, fees, costs, expenses, injury or legal action of any kind which may arise out of the negligent performance of service by SSCI or any of its subcontractors or service providers under this Agreement. 5. The parties agree that this Agreement shall be governed and interpreted under the laws of the State of Indiana. IN WITNESS WHEREOF, this Agreement has been executed as of the day and year first above written. Jeard Of ubhe Works 4 SSCI Protection Through IdDrmetlon CITY OF SOUTH BEND, INDIANA BY: TITLE: SIGNATURE: SSCI BY: Chris Goodman TITLE: Director SIGNATURE: EXHIBIT 'A" — National Screening Program Services Included - $18.50 per applicant (FLAT FEE Background Screening Package: • Social Security Verification Verifies the applicant's name and DOB against the Social Security Number provided. • Address Trace :• Verifies the applicant's current address and identifies previous addresses. • Local Criminal Record Search State and/or County Criminal record searches are performed to capture all misdemeanor and felony records. Based on address history, MULTIPLE county searches may be performed. As an important note, all of the county record searches are conducted on site in the appropriate courthouse. NO SCREEN SCRAPPING & NO COURT FEES Y National Criminal Record Search Our national database search provides access through the National Background Directory TM to criminal data from all 50 states, OFAC history, including Guam and Puerto Rico. (Over 800 Million criminal records). As an important note, all possible hits will be confirmed at the county courthouse. NO COURT FEES • Sex Offender Registry Search of all 50 State repositories and the District of Columbia for known sex offenders. As an important note, all possible hits will be confirmed at the county court house. NO COURT FEES The following services are available at NO additional cost: • City of South Bend will have access to their very own custom national online background screening platform. Used by over 1,300 city and county departments, it has the most up to date technology allowing the following: Manual national request inside system, which can be done by coordinators, directors, etc. ❖ 24/7 refreshing every 30 minutes is a live status page inside your national system. This provides up to date information on the following: Who has been submitted When were they submitted Where are they in the process Why are they going through the process When was the applicant completed ❖ Results are stored inside your national system indefinitely Applicants are flagged within the system based on your guidelines (if requested) SSCI is pleased to present this overview to the CITY OF SOUTH BEND. We thank you for this opportunity. Background screening through SSCI represents the highest standard of care for your organization. SSCI works diligently on your behalf to handle all aspects of the information search process. It is very important to understand that this standard includes the use of multiple sources of criminal record information and would never acceatthe less expensive, less comprehensive database only criminal record search. Additionally, this background screening standard has been adopted and implemented by over 1,300 city and county agencies, countless youth sports organizations, and most of the National Governing Bodies of the United States Olympic Committee. SSCI Background Check vs. Database Only Background Check Reputable companies, following industry standards, will add the national database as the supplemental tool and not as a standalone search in the screening program. Task SSCI Database Only Details Hands on identity verification J Investigators follow up when discrepancies found in the X data provided by the client. Hands on Address Trace to determine Our investigators use address trace data to select depth of investigation V X jurisdictions where in person investigatons are performed. Local Search County: Hands on County Criminal Records Search V X In person county courthouse investigation for misdemeanor and felony cases based on address trace. Hands on statewide investigations conducted in lieu of county courthouse investigations for the following states: Depth Statewide search _ / X using official State Repository usingStatewideciaf �/ Colorado Maryland DC New Mexico Georgia Wisconsin Hawaii National Search Average SSCI provides a national D8 search as a supplemental tool National Criminal Database Search 800 mi101iionrrecords 200-000 million records to the investigation. SSCI will never rely on a stand alone national DB search. National Sex Offender Search J J SSCI performs a national search as a supplemental tool although the majority of offenders are consistently found during our local level investigations. Re -Verification of Criminal Records J _ I SSCI reverifies all national and sex offender criminal per Y FCRA compliance. Results Report Live Customer Service Turn Around Time Pricing SSO Customized notification process to organization and applicant. 2-3 Days (Including in -person investigations) Starting at $18.50 No start up or member fees No term contracts No courthouse search fees' (Same.x Puonsapply) SSCI provides customized notification process. Final report X follows FCRA regulations. SSCI provides a dedicated account representative to every Switchboard or Voicemall client. Our customers will always get a live person when calling our offices. Instant SSCI is committed to expediency throughout the screening process. $7.95 - $13.00 "We are hands on because we care!" sscf2000.cam 118661996-74121 info@ssci2000.com Follow Us On I] t When the prospective Contractor is unable to certify to any of the statements below, it shall attach an explanation to this Affidavit CONTRACTOR'S NON -COLLUSION AND NON -DEBARMENT AFFIDAVIT, CERTIFICATION REGARDING INVESTMENT WITH IRAN, EMPLOYMENT ELIGIBILITY VERIFICATION, NON-DISCRIMINATION COMMITMENT AND CERTIFICATION OF USE OF UNITED STATES STEEL PRODUCTS OR FOUNDRY PRODUCTS (Must be completed for all quotes and bids. Please type or print) STATE OF e�_Fo OE61 K ) II ) SS: G°Db COUNTY ) The undersigned Contractor, being duly sworn upon his/her/its oath, affirms under the penalties of perjury that: 1. Contractor has not, nor has any other member, representative, or agent of the firm, company, corporation or partnership represented by him, entered into any combination, collusion or agreement with any person relative to the price to be bid by anyone at such letting nor to prevent any person from bidding nor to induce anyone to refrain from bidding, and that this bid is made without reference to any other bid and without any agreement, understanding or combination with any other person in reference to such bidding. Contractor further says that no person or persons, firms, or corporation has, have or will receive directly or indirectly, any rebate, fee, gift, commission or thing of value on account of such sale; and 2. Contractor certifies by submission of this proposal that neither contractor nor any of its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency; and 3. Contractor has not, nor has any successor to, nor an affiliate of, Contractor, engaged in investment activities in Iran. a. For purposes of this Certification, "Iran" means the government of Iran and any agency or instrumentality of Iran, or as otherwise defined at Ind. Code § 5-22-16.5-5, as amended from time -to -time. b. As provided by Ind. Code § 5-22-16.5-8, as amended from time -to -time, a Contractor is engaged in investment activities in Iran if either: i. Contractor, its successor or its affiliate, provides goods or services of twenty million dollars ($20,000,000) or more in value in the energy sector of Iran; or ii. Contractor, its successor or its affiliate, is a financial institution that extends twenty million dollars ($20,000,000) or more in credit to another person for forty-five (45) days or more, if that person will (i) use the credit to provides goods and services in Non -Collusion Non -Debarment Affidavit Non Iran Fonn the energy sector in Iran; and (ii) at the time the financial institution extends credit, is a person identified on list published by the Indiana Department of Administration. 4. Contractor does not knowingly employ or contract with an unauthorized alien, nor retain any employee or contract with a person that the Contractor subsequently learns is an unauthorized alien. Contractor agrees that he/she/it shall enroll in and verify the work eligibility status of all of Contractor's newly hired employees through the E-Verify Program as defined by I.C. 22-5-1.7-3. Contractor's documentation of enrollment and participation in the E-Verify Program is included and attached as part of this bid/quote; and 5. Contractor shall require his/her/its subcontractors performing work under this public contract to certify that the subcontractors do not knowingly employ or contract with an unauthorized alien, nor retain any employee or contract with a person that the subcontractor subsequently learns is an unauthorized alien, and that the subcontractor has enrolled in and is participating in the E-Verify Program. The Contractor agrees to maintain this certification throughout the term of the contract with the City of South Bend, and understands that the City may terminate the contract for default if the Contractor fails to cure a breach of this provision no later than thirty (30) days after being notified by the City. 6. Persons, partnerships, corporations, associations, or joint venturers awarded a contract by the City of South Bend through its agencies, boards, or commissions shall not discriminate against any employee or applicant for employment in the performance of a City contract with respect to hire, tenure, terms, conditions, or privileges of employment, or any matter directly or indirectly related to employment because of race, sex, religion, color, national origin, ancestry, age, gender expression, gender identity, sexual orientation or disability that does not affect that person's ability to perform the work. In awarding contracts for the purchase of work, labor, services, supplies, equipment, materials, or any combination of the foregoing including, but not limited to, public works contracts awarded under public bidding laws or other contracts in which public bids are not required by law, the City, its agencies, boards, or commissions may consider the Contractor's good faith efforts to obtain participation by those Contractors certified by the State of Indiana as a Minority Business ("MBE") or as a Women's Business Enterprise ("WBE") as a factor in determining the lowest, responsible, responsive bidder. In no event shall persons or entities seeking the award of a City contract be required to award a subcontract to an MBE/WBE; however, it may not unlawfully discriminate against said WBE/MBE. A finding of a discriminatory practice by the City's MBE/WBE Utilization Board shall prohibit that person or entity from being awarded a City contract for a period of one (1) year from the date of such determination, and such determination may also be grounds for terminating the contact for which the discriminatory practice or noncompliance pertains. 7. The undersigned contractor agrees that the following nondiscrimination commitment shall be made a part of any contract which it may henceforth enter into with the City of South Bend, Indiana or any of its agencies, boards or commissions. Non -Collusion Non -Debarment Affidavit Non Iran Fonn Contractor agrees not to discriminate against or intimidate any employee or applicant for employment in the performance of this contract with privileges of employment, or any matter directly or indirectly related to employment, because of race, religion, color, sex, gender expression, gender identity, sexual orientation, handicap, national origin or ancestry. Breach of this provision may be regarded as material breach of contract. I, the undersigned bidder or agent as contractor on a public works project, understand my statutory obligations to the use of steel products or foundry products made in the United States (I.C. 5-16-8-1). I hereby certify that I and all subcontractors employed by me for this project will use steel products or foundry products on this project if awarded. I understand that violations hereunder may result in forfeiture of contractual payments. I hereby affirm under the penalties of perjury that the facts and information contained in the foregoing bid for public works are true and correct. Dated this ' � day of 201� Contrac r dder (Firm) Signature ,,contractor Bidder or Its Agent Printed Name and Title Subscribed and sworn to before me this o ` My Commission Expires County of Residence ��O��t,�SSIO,y �,•9•"d'�2 i Y 18 •'L�. OQ-�� Non -Collusion Non -Debarment Affidavit Non Iran Forth , N T Y \ ��tnnelee°°°� BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date Name 07/05/2016 _Caitlyn Chase Department Admin & Finance/HR BPW Date 07/12/2016 Phone Extension 9997 Required Prior to Submittal to Board Legal ® Attorney Name Michael Schmidt Controller ® Controller review is required for all Contracts $5,000.00 or more and greater than one year in length per the City Purchasing Policy Purchasing Check the Appropriate Item Type — Required for All Submissions ® Agreement ❑ Contract ❑ Proposal ❑ Addendum ® Professional Services ❑ Resolution ❑ Bid Opening ❑ Bid Award ❑ Req. to Advertise ❑ Title Sheet ❑ Quote Opening ❑ Quote Award ❑ Change Order No. ❑ C/O & PCA No. ❑ PCA ❑ Ease/Encroach. ❑ Traffic Control ❑ Other: Required Information Company or Vendor Name Southeastern Security Consultants. INC. (SSCI) New Vendor ® Yes ❑ No ® If Yes, Approved by Purchasing MBE/WBE Contractor ❑ MBE ❑ WBE MBEM/BE Contractor Requested ® No ❑ Yes Name of Company Project Name Background Screenings Project Number Funding Source Various Accounts Account No. Various Amount $ 18.50 per applicant Terms of Contract Agreement is for four one-year periods Purpose/Description SSCI will conduct background investigations of newly hired current with children. The background investigations will include social security verification, address trace, local and Federal criminal record search, and sex offender registry. ® Required Contractor's Certification Form Attached (Non - Collusion, Non -Discrimination, Non -Debarment, E-Verify, Iran, etc. Required For Chance Orders Only Amount of ❑ Increase ❑ Decrease Previous Amount $ Current Percent of Change: New Amount $ Total Percent of Change: Copy Original ® ❑ ❑ ❑ ❑ ❑ Dispersal After Approval John Murphy, Jennifer Hockenhull, Janet Cadotte, Caitlyn Chase, Mary Ramsdell