HomeMy WebLinkAboutBid Award - Spec Y Three More or Less 2016 or Newer Compact Four Door Sedan Automobiles - Jordan1316 COUNTY -CITY BUILDING
227 W. JEFFERSON BOULEVARD
SOUTH BEND. INDIANA 46601-1830
Ms. Debra Starkweather
Jordan Motors, hie.
609 E. Jefferson
Mishawaka, IN 46545
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CITY OF SOUTH BEND PETE BUTTIGIEG, MAYOR
BOARD OF PUBLIC WORKS
July 12, 2016
PHONE 574/235-9251
FAx 574/235-9171
RE: Bid Award — Three (3), More or Less, 2016 or Newer, Compact Four Door Sedan
Automobiles, Spec Y
Dear Ms. Starkweather:
The Board of Public Works, at its meeting held on July 12, 2016, awarded the above referenced
bid to you in the unit price amount of $16,735.00 for four (4) vehicles for a total not to exceed
$66,940.00.
A representative from the City will contact you regarding the award extension.
Please call this office with any questions regarding this matter at (574) 235-9251.
Sincerely,
Linda M. Martin, Clerk
GARY A. GILOT DAVID P. RELOS ELIZABETH A. MARADIK JAMES A. MUELLER THERESE J. DURAU
BID NAME
FOR BIDS DUE
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BID/PROPOSAL Ra
CITY OF SOUTH BEND
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Three (3) More or Less 2016 or Newer Compact Four Door Sedan
June 14, 2016, 9:30 a.m., Local Time
Description Year/Make/Model Unit Price
4 DOOR SEDAN 2016 FORD FOCUS SE $ 16,735.00 EA E
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Cost
Total
Bi-Fuel or Dedicated CNG Conversion
�ER A-1: NO EPA
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Estimated number of days for delivery from award date. 98 TO 112
Bidder (Firm): JORDAN MOTORS INC
Address: 609 E. JEFFERSON BLVD.
City/State/Zip: MISHAWAKA, IN 46545
Telephone Number: 574/259-1981 X317 Fax Number: 574/254-2777
By
(Signature)
DEBRA STARKWEATHER
(Printed Name)
COMMERCIAL FLEET SALES MANAGER
(Title)
BOARD OF PUB j�yCWORKS
Gary A. Gil t, President Elizabeth A.
� - or -� vtd P. Relos, ember There e J. Dora ,Member
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Ja s Mueller, Member st: Lmda M. Martin, Clerk
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CITY OF SOUTH BEND PETE BUTTIGIEG, MAYOR
DEPARTMENT OF PUBLIC WORKS
Eric Horvath, Director
June 23, 2016
Board of Public Works
1308 County -City Building
South Bend, IN 46601
Dear Board Members,
The Central Services Division requests your permission to award four (4) more or less 2016 or
Newer Compact Four Door Sedan Automobiles to the only responsible and responsive bidder
Jordan Motors, Inc. for the Building Department. The total cost is $66,940.00 and will be funded
by the 2016 Capital Lease Principal & Interest. Listed below is the bid received for your review.
***Denotes Only Responsible and Responsive Bidder
***Jordan Motors, Inc.
Description
Qty
Unit Price
Total
2016 Ford Focus SE 4 Door Sedan
4
$16,735.00
$66,940.00
If you have any questions or concerns regarding this matter please don't hesitate to call.
Since
Jeffrey D. Hudak, Manager
Central Services Division
JDH/sme
BOARD OF PUBLIC WORKS
AGENDA ITEM REVIEW REQUEST FORM
Date 6/23/16
Name Jeff Hudak Department Central Services
BPW Date 7/12/16 Phone Extension 574-235-9316
I Required Prior to Submittal to Board
Legal ® Attorney Name Michael Schmidt
Controller ❑ Controller review is required for all Contracts $5,000.00 or more and
greater than one year in length per the City Purchasing Policy
Purchasing ® George King
Check the Appropriate Item Type — Required for All Submissions
❑ Agreement ❑ Contract ❑ Proposal ❑ Addendum
❑ Professional Services ❑ Resolution
❑ Bid Opening ® Bid Award ❑ Re to Advertise
❑ Quote Opening ❑ Quote Award q' Title Sheet
❑ Change Order No. ❑ C/O & PCA No. ❑ PCA
❑ Ease/Encroach. ❑ Traffic Control
F1 Other:
Company or Vendor Name
New Vendor
MBE/WBE Contractor
MBE/WBE Contractor
Requested
Project Name
Project Number
Funding Source
Account No.
Amount
Terms of Contract
Purpose/Description
Required Information
Jordan Motors, Inc.
❑ Yes No ❑ If Yes
❑ MBE I I WBE
Yes Name of Com
Pu
Spec Y — Four (4) more or less 2016 or Newer Compact Four Door
Sedan Automobiles
2016 Building Department Capital Lease Principal 600-1306-415-
37-11 & Interest 600-1306-415-37-12 (subject to lease funding)
66,940.00 ($16,735.00 each)
Bid Opening Date: 6/14/16
❑ Required Contractor's Certification Form Attached (Non -
Collusion. Non -Discrimination Nnn-np.harmant F_\/o fii Ir,r. -4,
Amount of ❑ Increase
❑ Decrease
Previous Amount
Current Percent of Change:
New Amount
Total Percent of Change:
Copy
Original
®
❑
®
❑
❑
❑
For Change Orders
Dispersal After Approval
Jeff Hudak & Sheila Enos
Laura Althoff & Chuck Bulot