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Home My WebLink AboutAmendment to Award Memo - Project No. 116-021 Marriott Hotel at Hall of Fame, Phase 1Date Name BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM 7/5/2016 Public Works Engineering BPW Date 7/12/2016 Phone Extension 5896 Required Prior to Submittal to Board Legal ® Attorney Name: Michael Schmidt Controller ❑ Controller review is required for all Contracts $5,000.00 or more and greater than one year in length per the City Purchasing Policy Purchasing ❑ George King Check the Appropriate Item Type — Required for All Submissions ❑ Agreement ❑ Contract ❑ Proposal Addendum ❑ Professional Services ❑ Resolution ❑ Bid Opening ❑ Bid Award ❑ Req. to Advertise ❑ Title Sheet ❑ Quote Opening ❑ Quote Award ❑ Change Order No. ❑ C/O & PCA No. ❑ PCA ❑ Ease/Encroach. ❑ Traffic Control: ® Other: Amendment to Award Memo Richard Estes Company or Vendor Name New Vendor MBE/WBE Contractor MBE/WBE Contractor Requested Project Name Project Number Funding Source Account No. Amount Terms of Contract Purpose/Description Amount of Increase Decrease Previous Amount Current Percent of Change: New Amount Total Percent of Chanae: Copy Origin ® ❑ Department Division/Bureau ❑ Yes ❑ No ❑ If Yes, Approved by LJ MBE H WBE ❑ No LJ Yes Name of Company Marriott Hotel Site Development at Hall of Fame Phase I 324-1050-460-3102 Collusion Patrick C. Kerr EMS red Contractor's Certification Forms Attached (Non - Non -Discrimination, Non -Debarment, E-Verify, Iran, etc.) For Change Orders On INTER -OFFICE MEMORANDUM DEPARTMENT OF PUBLIC WORKS DIVISION OF ENGINEERING TO: Linda M. Martin, Clerk Board of Public Works FROM: Richard Estes SUBJECT: Marriott Hotel Site Development at Hall of Fame, Phase I Project No. 116-021 DATE: July 5, 2016 On June 28, 2016, the Board of Public Works awarded bids for the above project. The bidders ranked as follows: Bidder IBid Amount 1. Majority Builders I $ 731,348.93 2. Rieth Riley Construction I $ 897,806.32 After further review of the bid submissions, it was discovered that the unit pricing for the Rieth Riley bid did not compute to match the initial base bid total submitted. The following line items needed to be corrected: Item LineEAggregate, tion QTY Unit Unit Price inal Bid Corrected Bid Amount Amount cted 22 No. 336 TON $ 7,800.00 $ 21,840.00 $ 2,620,800.00 se23cBhmg' 70 TON $ 2,000.00 $ 9,870.00 $ 140,000.00 24 Sidewalk, Concrete, 5" 55 SYS $ 500.00 $ 3,774.10 $ 27,500.00 25 Curb Ramp, Concrete 3 SYS $ 3,500.00 $ 635.25.00 $ 10,500.00 26 Curb, Concrete 6 LFT $ 1,450.00 $ 262.68 $8,700.00 27 Curb and Gutter B, Concrete 30 LFT $ 1,000.00 $ 1,698.00 $ 30,000.00 28 Concrete S rin line Mat 39 CYS $ 7,500.00 $ 11,236.29 $ 292,500.00 29 Storm Sewer PiDe. 6 IN 40 LFT $ 88.00 $ 2,400.00 $ 3,520.00 Total Base Bid $ 897,806.32 $ 3,979,610.00 This correction led to an increase in their total base bid of $3,081,803.68. A recalculation of their bid using the unit price as the ruling price led to the following bidder ranking: Bidder Bid Amount 1. Majority Builders I $ 731,348.93 2. Rieth Riley Construction I $ 3,979,610.00 Note that the original award recommendation and amount is still correct, but the Rieth Riley bid did increase. Please call with your questions. APPROVED 3e41rd of public Work. 2�,_ 6 I / JONES PETRIE RAFINSKI Division of Engineering 1316 County -City Building 227 West Jefferson Boulevard South Bend, Indiana 46601 D"I'll 17 u l q US June 30, 2016 Attn: Mr. Patrick C. Kerr, PhD, PE, City Engineer RE: 116-021 — Courtyard by Marriott by Hall of Fame — Review of Bids Dear Mr. Kerr: We have reviewed the Itemized Proposal of both Bidders on the Courtyard by Marriott by Hall of Fame project. I have attached the Bid Tabulation form to this letter. We identified one mathematical errors on both submitted bids. The Majority Builders, Inc. submitted bid has one error and was under Item 44 — Sanitary Manhole. The total amount was incorrectly calculated, apparently due not multiplying the provided unit price of $3,543.00 'to the two identified structure quantities. Revised calculations increased the Majority Builders, Inc. bid by $3,543.00. Rieth-Riley Construction Company submitted bid has eight error under Items 22 through 29. The total amounts for these items were incorrectly calculated based on the unit prices provided. Since it is understood that the unit prices provided in submittal bids take precedence over the total amount, the revised calculation increased the Rieth-Riley Construction Company bid by $3,081,803.68 Based on our review of the submittal proposals, it is our engineering opinion that Majority Builders, Inc. has submitted the lowest responsive Bid for the Courtyard by Marriott by Hall of Fame Phase 1 project. Therefore, it is our recommendation that the City of South Bend should approve the bid of and award Project 116- 021, Courtyard by Marriott by Hall of Fame Phase 1 to Majority Builders, Inc. for the contract amount of $731,348.93. Please review and let me know if you have any questions or if you need any additional information. Si rely, C ns Chockl , LA, AICP Landscape Architect Certified Planner HA2015 Projects\2015-0392\wrres�2016-06-30_Courtyard by Marriott Bid Review.docx jpr1 source.com 116-OU COURTYARD BY MARRIOTTAT HALLOFFAME BIDTABU"nON PHASE J.-M,2016 PHASE Eeelenr 6lineH Mrj.dw NA&. RAIL Rieb' N9. Onerigiee q..MY UeD UBIt Prin AeneO Uell PUre Ano9et Unite . Am9e9t 1 CONEIRUCTICNENGINEERING 1 LS SIO. W.OD 51O000A0 51,661.00 51,661.00 S7.80DB0 51.800.00 2 CHN SCHEDULE I LS 35000D ZKOD 505W 5675.00 32000.00 S;OOOAO 3 CM SCHEDULE, MOTHLY UPDATE 3 EACH 1250.00 3750.00 3225.00 MUM 3500.00 311500.00 4 MOBILIZATION AND DEM0BILi TI0N I LS $151000.00 S15,OW.00 37,I95.00 37,196.00 $3,500.00 $3,500.00 5 VIDEORECORD I IS 52 ON 625000 S731.00 3731.00 51,450.00 $1,450.00 6 INSPECTION HOLE 2 EACH WORM 31,000.00 SI,]]1.50 S%543.00 SI,000AO 32000H0 ] CLEARINOOFRICHTOFWAY i IS 32400.00 $;500.00 535221.00 $331927100 31.500.00 57.500W R PAVEMENT, REMOVE 40 SYS HO00 $400OD $11.02 SWISO U..00 33,520A0 9 CURB, CONCRETE, REMOVE 080 LFT 56.00 SC280A0 53.32 $4,591.60 SUM $15,180.00 10 SIDEWALK, CONCRETE, REMOVE 650 SYS 36.00 53,900.00 36.64 H,316A0 $15.00 59.750.00 II INLET,REMOVE 5 EACH MOOD) 52.500.00 $139.0 5692A0 WON $2,20000 12 MANHOLE, REMOVE 1 EACH V.5KOO 32500.00 372DA0 SmD.00 5880.00 $83000 13 PIPE,REMOVE I80 LFT S30A0 M5400.00 SILO] SL"2,60 H900 58,320.00 14 SION,REMOVE 17 EACH 112.00 $204.00 32).]0 3470.90 H30.O0 52,21000 IS LIGHTSTANDAROANDFOUNOATION,REMOVE 5 EACH $500.00 5;500.00 S13S.AO f692A0 34100D 52.20000 16 TREE.REMOVE 10 EACH OWN S5,W0.00 MIO]0 MAN 00 $86500 58,6500D I) CONCRETE FOUNDATION, REMOVE 1 ALLOW 520.00DW m.m.00 H0,000.00 520,000.00 320,000.00 H0,00000 18 EKCAVATION,COMMON 2.80 CYS 316.00 145,540.00 316.04 b5954.60 53000 S15,950.00 19 TEMPORARYINIBTPROTECIT0N S EACH 310000 5800.00 SI1O35 5886.00 5100.00 58W.00 20 TEMPOMRYSILTFENCE I ALLOW $2,000.00 S;OW-00 52,0ROA0 91000.00 $2.000.00 52,00000 21 STRUCTURE BACKFTLL, TYPE 2 200 CYS S35A0 51100100 M.37 54,474.00 550.00 SI2,000.00 22 C0MPACTEDAGGRE0ATE.N0. 53, BASE 336 TON 335.00 311.760.00 SM.91 5836976 57,100.00 M,620A00.00 23 HMAPATCHING,TYPEB 70 TON SI15.0D $12,950.00 $132.97 5930'J.90 12,000,00 314DWD.00 24 SIDEWALK,C0NCR 45- 55 SYS 345.00 S2p7500 550.85 S2,I96.75 MO0.00 $27,51IOA0 25 CURBRAMP,CONCRETE 3 SYS SISBPo 34500 5204.00 MUM $3,50000 $10,500.00* 26 CUM,CONCRETE 6 LFT 536.00 5156.00 SMS3 5200.98 51,450.00 38,700.OD 27 CURB AND GUTTER, CONCRETE 30 LIFT 528A0 SSb.00 54736 $1.420.80 311OW.Oo 530,00000 38 CONCREIESPRINOLINE MAT 39 LFT 3300.00 SI1,700.00 5454.92 117,241.88 37500.DO 5292,500.00 29 STORM SEWER PIPE, 6 IN 40 In 545.00 SI,B00.00 SH.9] 53,275.80 558.00 $3,520.00 3O STORMSEWERPIPE,RIN IH 1" MOOD $5350.00 390.79 $9.714,53 $100.D0 310,100M 31 STORM SEWER PIPE, 121N 35 LFT $60.00 32,100.00 595.22 $3,33270 3310D SZ62500 32 PIPE, TYPE 2. CIRCULAR, IS IN 190 LIFT 370DO SI3300.00 397.43 SI8311.70 5150.D0 328150D.00 33 STORM SEWER PUPS 241N, PERFORATED 120 LFT $50AD S6,"'m S71.91 H.636AO S165AO $19,800.00 34 SANITARY SEWER PIPE. 31N b In 34500 $1,990.00 536.14 $1590,16 $128.00 3563200 35 SANITARY SEWER PIPE, 41N 216 LFT $4500 391720.00 PZH S9,087.12 580.00 SI7A50.00 36 SANITARY SEWER PIPE, 61N 299 LFT 545.00 313,45500 544.29 513,243]1 M3.w SI8,837.00 37 SANITARY SEWER PIPE, 81N 110 In $5O00 55500.00 H6.50 35.115.00 slow SHAMO0 38 CATCHBASM,310 1 EACH 52,800.00 V.SOOAO 5;934.00 32,934W 5500000 SSOOO.00 39 MANHOLE, C4 1 EACH 37,500.00 52.500.00 52,934.00 52.93400 51,000.00 SI,0000D 10 DOGHOUSE MANHOLE 1 EACH 515.ODOAO SISA00.00 34,208.00 54.20500 513A00.00 313,00000 DRYWELL-6'XP I EACH SS,OWOD 35,000.00 34,650.00 H.65DO0 59300.00 S],200.00 DRYWELL-6'XIO' 3 EACH S6A00A0 319,SODA0 $5,315.OD $1594500 5J.80000 $11,400.00 STORM L TRENCH- INGOT NO. R AGGREGATE 190 CYO, .H500 SSMO 0 .H1.28 58,413.20 S42.00 A,98000SANITARY MANHOLE 2 EACH VT W.W $15.000.00 53.54]00 5]A86.00* 55,400.00 SIOAOO.OD