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Home My WebLink About071216 Revised Board of Public Works Agenda CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING July 12, 2016 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 1.REVIEW OF MINUTES A.Agenda ReviewSession:June 23, 2016; Regular Meeting: June 28, 2016; Claims Review Meeting: July 5, 2016 2.OPENING OF BIDS A.Fremont Park Splash Pad Design and Install 1.Funding:Parks Bond 3.AWARD BIDS AND APPROVE CONTRACT A.Three (3), More or Less, 2016 or Newer, Compact Four Door Sedan Automobiles Spec Y 1.Company: Jordan Motors, Inc. 2.Amount: Four (4) at Unit Price of $16,735; Total:$66,940 3.Funding: Building Department Capital Lease(600.1306.415.37.11/.12) B.Amendment to Bid AwardMemo–Marriott Hotel Site Development at Hall of Fame Phase I –Project No. 116-021 1.Description: Correction toMath Error onRieth Riley Bid Total from $897,806.32 to $3,979,610.00for the Record only. Bid Awarded to Majority Builderson June 28, 2016. 4.AWARD QUOTATIONSAND APPROVE CONTRACT A.2016 Downspout Disconnect Program–Project No. 115-098 1.Company: Acorn Landscaping, LLC 2.Amount: Unit Prices; NTE $48,355.00 3.Funding:Wastewater Other Contractual(641.0630.793.6335) B.North Station Filtration Plant Vessel No. 5Raw Water Stainless SteelPipe Replacement 1.Company: Zimmerman Industrial 2.Amount: Unit Prices; NTE$31,885.50 3.Funding: Water Works Operating (620.0640.602.36.05/620.0640.604.23.10) 5.CHANGE ORDERS A.Wastewater Treatment Plant Digester No. 2 Upgrade and Digester Gas Cleaning –Project No. 111-029 1.Company: Grand River Construction, Inc. 2.Change Order No.: 18 3.Decrease Amount: ($50,000.00) 4.Percent of Decrease: (0.89%) 5.RevisedContract Amount: $5,930,037.00 6.Funding: 2011/2012Sewer Bond (659.0630.415.42.06; 661.0630.415.42.06) GA.GDP.REA.MTJ.DJA.M ARY ILOT AVIDELOS LIZABETH ARADIKHERESE ORAU AMES UELLER Page1 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING July 12, 2016 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 B.Coquillard Safe Routes to School –Project No. 114-066 1.Company: INDOT 2.Change Order No.: 1 3.Increase Amount: $2,184.00 4.Percent of Increase: .44% 5.RevisedContract Amount: $496,828 6.Funding: LRSA (251.0608.380.10.99) C.Equipment Purchase for Nello Corporation, Phase XII –Project No. 116-061 1.Company: The Lincoln Electric Company 2.Change Order No.: 1 3.Increase Amount: $26,910.14 4.Percent of Increase: 14.15% 5.RevisedContract Amount: $217,052.26 6.Funding: RWDA TIF (324.1050.460.42.07) D.Olive Street & Sample Street Reconstruction –Project No. 113-002 1.Company: Indiana Department of Transportation 2.Change Order No.: 1 3.Increase Amount: $10,400 4.Percent of Increase: 0.116% 5.RevisedContract Amount: $8,957,769 6.Funding: Major Moves(412.0414.1542.03) 6.CHANGE ORDERSAND PROJECT COMPLETION AFFIDAVITS A.Colfax Avenue and Hill Street Improvements, Division A–Project No. 114-081A 1.Company:TGB Unlimited dba S/T Bancroft 2.Change Order No.: 1(Final) 3.Decrease Amount: ($13,342.25) 4.Percent of Decrease: (9.70%) 5.Final Contract Amount: $124,181.43 6.Funding:RWDA TIF(429.1050.460.31.02) B.Colfax Avenue and Hill Street Improvements, Division B –Project No. 114-081B 1.Company:L. L. Geans Construction Co. 2.Change Order No.: 1 (Final) 3.Increase Amount: $2,697.60 4.Percent of Increase: 4.34% 5.Total Percent of Change:12.65% 6.Final Contract Amount: $64,801.60 7.Funding:RWDA TIF(429.1050.460.31.02) 7.AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A.Memorandum of Understanding –Indiana Michigan Power Company GA.GDP.REA.MTJ.DJA.M ARY ILOT AVIDELOS LIZABETH ARADIKHERESE ORAU AMES UELLER Page2 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING July 12, 2016 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 1.Description:Facilitate Quick Response Time and Communication between City and I&Mso as not to delay Work onSouth Bend One-Way to Two-Way Street Conversion B.Contract Renewal -Kaseya 1.Description: Desktop Management/Virus Protection Software Renewal 2.Amount: $50,224.65 forThree(3) Years 3.Funding: IT Operations(404.0672.415.36.04) C.MWH Americas, Inc. 1.Description: CSO LTCP Reassessment,Phase 1C 2.Amount: $430,000 3.Funding: Wastewater O&M (641.0630.793.31.02) D.Professional Services Agreement –Southeastern Security Consultants, Inc. (SSCI) 1.Description:Background Screenings 2.Amount:$18.50 per Applicant 3.Funding: Various Accounts E.Professional Services Agreement–DLZIndiana, LLC 1.Description: Inspection Services for Marriott Site Development at Hall of Fame, Phase I, Project No. 116-021 2.Amount: NTE $46,125 3.Funding: RWDA TIF F.Professional Services Agreement –Arcadis 1.Description: Assist in Compliance withLead and Copper Rule and Capital Improvement Plan 2.Amount: NTE $150,000 3.Funding: Water Works Professional Services (620.0640.658.31.06) 8.LICENSES AND PERMITS A.Block Party –Residential 1.Applicant: Emee Miller a)Event: Wayne St. Block Party b)Location: E.Wayne St. from Eddy to Sunnyside c)Date/Time: July 31, 2016; 3:00 p.m. to 6:00 p.m. d)Favorable Recommendations 2.Applicant: Reverend Derrick Gene Weaver a)Event: St. Paul Bethel on the Yard b)Location: Lindsey St. from Scott to Leland c)Date/Time: July 23, 2016; 10:00 a.m. to 2:00 p.m. d)Favorable Recommendations GA.GDP.REA.MTJ.DJA.M ARY ILOT AVIDELOS LIZABETH ARADIKHERESE ORAU AMES UELLER Page3 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING July 12, 2016 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 B.Block Party–Non-Residential 1.Applicant: Sam Centellas (La Casa de Amistad) a)Event: West Side Wednesday b)Location: Liberty from Western to W.Jefferson c)Date/Time: July 20, 2016l;1:00 p.m. to 10:00 p.m. d)Favorable Recommendations 2.Applicant: Carissa McNeil -KRG Eddy St Commons a)Event: Coffee and Cars b)Location: Eddy St. from Napoleon to Angela c)Date/Time: July 23, 2016;6:00 a.m. to 1:00 p.m. d)Favorable Recommendations C.Rally 1.Applicant: UAW Local 9 a)Event: Labor Dispute Rally b)Location: WestmoorSt.from Gate No. 9 to Bendix Drive c)Date/Time: July 18, 2016; 3:00 p.m. to 7:00 p.m. d)Unfavorable Recommendations D.Sidewalk Café 1.Applicant: Vegetable Buddies a)Location: 129 N Michigan b)Days and Times: Wednesday and Thursday:4:00 p.m. to 12:00 a.m.; Friday and Saturday:4:00 p.m. to 2:00 a.m. c)Favorable Recommendations 9.TRAFFIC CONTROL DEVICES A.New Installation 1.Handicapped Accessible Parking Space Sign a)Location:1117 E Bowman Apt 2 not b)All criteria hasbeen met–recommend denial 2.Two (2) No Parking Any Time Signs a)Location:SW Corner of Esther St. and Mishawaka Ave. Intersection b)All criteria has been met B.Removal 1.Existing No Parking Sign a)Location: SW Corner of Esther St. and Mishawaka Ave. intersection b)All criteria has been met 10.RATIFY BONDS A.Contractor Bonds 1.Wineland Construction & Concrete Specialist LLC, Approved Effective June 20, 2016 GA.GDP.REA.MTJ.DJA.M ARY ILOT AVIDELOS LIZABETH ARADIKHERESE ORAU AMES UELLER Page4 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING July 12, 2016 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 B.Excavation Bonds 1.Asplundh Tree Expert Co., Approved Effective June 15, 2016 2.Jones Petrie Rafinski Corp., Approved Effective July 1, 2016 11.CLAIMS 12.PRIVILEGE OF THE FLOOR 13.ADJOURNMENT NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Please Give Reasonable Advance Request when Possible. GA.GDP.REA.MTJ.DJA.M ARY ILOT AVIDELOS LIZABETH ARADIKHERESE ORAU AMES UELLER Page5