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Home My WebLink About2016 0526 rdc minutesSouth Bend Redevelopment Commission 227 West Jefferson Boulevard, Room 1308, South Bend, Indiana SOUTH BEND REDEVELOPMENT COMMISSION REGULAR MEETING May 26, 2016 9:30 a.m. Presiding: Marcia Jones, President The meeting was called to order at 9:33 a.m. 1. ROLL CALL Members Present: Members Absent: Legal Counsel: Redevelopment Staff. Others Present: 2. APPROVAL OF MINUTES 227 West Jefferson Boulevard South Bend, Indiana Marcia Jones, President Dave Varner, Vice President Greg Downes, Commissioner Don Inks, Secretary Gavin Ferlic, Commissioner John Anella, Commissioner Benjamin Dougherty, Esq. David Relos, Associate Mary Brazinsky, Recording Secretary Aaron Kobb, Director, Economic Resources Chris Dressel, Community Investment Planning Team A. Approval of Minutes of the Regular Meeting of Thursday, May 12, 2016 Upon a motion by Commissioner Downes, seconded by Vice President Varner, the motion carried 3 -0, the Commission approved the amended minutes of the regular meeting of Thursday, May 12, 2016. 3. APPROVAL OF CLAIMS A. Claims Submitted May 26, 2016 South Bend Redevelopment Commission Regular Meeting — May 26, 2016 Page 2 Claims submitted Redevelopment Commission Claims submitted May 26, 2016 for approval 24 RIVER WESI DEVE J ZUZ2 fZ Amt DHA Hull & Associates Inc. Majority Builders, Inc. Newmark Grubb Cressy& Everett Peddinghaus Corporation Overhead Permadur Industrieslnc, /Sissco IDEM Symbiont 422 FUND WEST WASHINGTON DEVELOPMENTTIF Lehman & Lehman Inc. 429 FUND RIVER EAST DEVELOPMENT TIF S /FBancroft Subtotal by Column 12,830.00 4,405.00 3,733.38 45,773.13 25,000.00 544,078.00 9,550.00 42,975.26 2,943.75 2,742.63 Explanation of Project MTI Parking Lot Repairs Ignition Pk General Consulting/ Assessment & Remediation at Oliver Industrial Pk Ignition Pk Infrastructure Ph. IC, Division B Blackthorn Corp Park (Lot 6) Equipment purchase Reinstall Existing Canopy Manufacturing technology Equipment purchase Remediation Agreement Brownfields Site Assessment Grant 1,350.00 City CemeterV Master Plan 32,313.85 $727,695,00 Upon a motion by Commissioner Downes, seconded by Vice President Varner the motion carried 3 -0, the Commission approved the Claims submitted May 26, 2016. 4. Old Business None. 5. New Business A. River West Development Area (1) Agreement for Access Easement with 1011 LLC Mr. Relos presented the Agreement for Access Easement with 1011 LLC. This item was tabled from the April 28, 2016 meeting. The agreement will allow access from Lafayette to the back of the building that faces Main Street. Seven Generations Construction will now have access to the back of their building. This is a temporary agreement and can be cancelled at any time. Seven Generations will be doing a curb cut and a drive; when we sell the property it will be their cost to restore the curb and drive as it was. South Bend Redevelopment Commission Regular Meeting — May 26, 2016 Page 3 Upon a motion by Commissioner Downes, seconded by Vice President Varner the motion carried 3 -0, the Commission approved the Agreement for Access Easement with 1011 LLC submitted May 26, 2016. (2) Second Amendment Development Agreement Hall of Fame Mr. Kobb presented the Second Amendment Development Agreement Hall of Fame. This replaces exhibit C in the original development agreement that listed out the improvements to be done. The original agreement had broad terms whereas this document serves detailed terms. The developer met with engineering and are on schedule. We are looking to award on June 23rd. Our commitment to this project is $1.2 million. Upon a motion by Commissioner Downes, seconded by Vice President Varner the motion carried 3 -0, the Commission approved the Second Amendment Development Agreement Hall of Fame submitted May 26, 2016. (3) Request to Pay Weaver Consultants Group — Ivy Tower Mr. Dressel presented a Request to Pay Weaver Consultants Group — Ivy Tower. Weaver Consultants for Ivy Tower Project remediation and their last contract was established to get work wrapped up for the site in the amount of $40,000. In order to finish the project the amount was exceeded by $11,918.25. Per the contract we are requesting Commission approval to pay the difference in cost. Upon a motion by Commissioner Downes, seconded by Vice President Varner the motion carried 3 -0, the Commission approved the Request to Pay Weaver Consultants Group — Ivy Tower in the amount of $11,918.25 submitted May 26, 2016. (4) Request to Establish Budget for "Coal Line" Engineering Services Mr. Dressel presented the Request to Establish Budget for "Coal Line" Engineering Services. This project is for the historic Coal Line rail way corridor to Notre Dame and moves in a northerly direction leaving the city moving then to the southwest and terminating at the active rail line on Western Avenue. This is a federally funded program through CMAQ (Congestion, Mitigation, and Air Quality) in which funds will be reimbursed to the City of South Bend for 80% of the initial contract; federally approved cost increases beyond that amount. United Consulting out of Indianapolis was approved by the Board of Public Works to work with us. This project will be worked on in Phases. Phase I is between Lincolnway and the Riverside Trail. Phase II is between the Riverside Trail and East bank Trail. United Consulting will be in charge of new design and route changes of the trail for both Phases and part of the acquisition of the trail. Phase III is of interest of the City to acquire the entire piece even though there is no schedule for the design or development of the trail at South Bend Redevelopment Commission Regular Meeting — May 26, 2016 Page 4 this time. Approval from the Redevelopment Commission is needed to set budget for this project. The base budget for the project is $625,855 with a 20% contingency for a total amount of $750,000, in which 80% will be reimbursed. Upon a motion by Vice President Varner, seconded by Commissioner Downes the motion carried 3 -0, the Commission approved the Request to Establish Budget for "Coal Line" Engineering Services in the amount of $750,000 which does include a 20% contingency submitted May 26, 2016. 6. Progress Reports A. Tax Abatement None B. Common Council None C. Other None 7. Next Commission Meeting: Thursday, June 16, 2016, 9:30 a.m. 8. Adjournment Thursday, May 26, 2016, 9:47 a.m. Aaron Kobb, Director of Economic Resources Marcia I. Jone resident