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Home My WebLink About070716 Agenda Review CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION July 7, 2016 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 REGULAR MEETING 1.REVIEW OF MINUTES A.Agenda Review Session: June 23, 2016; Regular Meeting: June 28, 2016; Claims Review Meeting: July 5, 2016 2.OPENING OF BIDS A. Fremont Park Splash Pad Design and Install 1.Funding: Parks Bond 3.AWARD BIDS AND APPROVE CONTRACT A.Four (4), More or Less, 2016 or Newer, Compact Four Door Sedan Automobiles Spec Y 1.Company: Jordan Motors, Inc. 2.Amount: Unit Price $16,735; $66,940 Total 3.Funding: Building Department Capital Lease (600.1306.415.37.11) 4.AWARD QUOTATIONS AND APPROVE CONTRACT A.2016 Downspout Disconnect Program – Project No. 115-098 1.Company: Acorn Landscaping, LLC 2.Amount: $48,355.00 3.Funding: Wastewater Other Contractual (641.0630.793.6335) B.North Station Filtration Plant Vessel #5 Raw Water SS Pipe Replacement 1.Company: Zimmerman Industrial 2.Amount: $31,885.50 3.Funding: Water Works Operating (620.0640.602.36.05-Labor; $9,208); (620.0640.604.23.10-Materials; $22,677.50) 5.CHANGE ORDERS A.Wastewater Treatment Plant – Digester No. 2 Upgrade and Digester Gas Cleaning – Project No. 111-029 1.Company: Grand River Construction, Inc. 2.Change Order No.: 18 3.Decrease Amount: ($50,000.00) 4.Percent of Decrease: (0.89%) 5.Revised Contract Amount: $5,930,037.00 6.Funding: 2011 Sewer Bond and 2012 Sewer Bond (659.0630.415.42.06; 661.0630.415.42.06) B.Coquillard Safe Routes to School – Project No. 114-066; INDOT DES # 1400635 1.Company: Rieth-Riley Construction Co, Inc. 2.Change Order No.: 1 GA.GDP.REA.M TJ.DJA.M ARY ILOT AVID ELOS LIZABETH ARADIK HERESE ORAU AMES UELLER Page 1 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION July 7, 2016 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 3.Increase Amount: $2,128.00 4.Percent of Increase: .43% 5.Revised Contract Amount: $496,772.00 6.Funding: LRSA (251.0608.380.10.99) C.Hoffman Hotel Renovations – Project No. 115-071 1.Company: JJamco Construction, Inc. 2.Change Order No.: 1 and 2 3.Increase Amount: $26,200 and $2,535 4.Percent of Increase: 19.58% 5.Revised Contract Amount: $173,434.37 6.Funding: RWDA TIF D.Equipment Purchase for Nello Corporation, Phase XII – Project No. 116-061 1.Company: The Lincoln Electric Company 2.Change Order No.: 1 3.Increase Amount: $26,910.14 4.Percent of Increase: 14.15% 5.Revised Contract Amount: $217,052.26 6.Funding: RWDA TIF (324.1050.460.42.07) E.Olive Street & Sample Street Reconstruction – Project No. 113-002 1.Company: Indiana Department of Transportation 2.Change Order No.: 1 3.Increase Amount: $10,400 4.Percent of Increase: 0.116% 5.Revised Contract Amount: $8,957,769.00 6.Funding: Major Moves (412.0414.1542.03) 6.CHANGE ORDER AND PROJECT COMPLETION AFFIDAVIT A.Colfax Avenue and Hill Street Improvements, Division A – Project No. 114-081A 1.Company: TGB Unlimited dba S/T Bancroft 2.Change Order No.: 1 3.Decrease Amount: ($13,342.25) 4.Percent of Decrease: (9.70%) 5.Revised Contract Amount: $124,181.43 6.Funding: RWDA TIF (429.1050.460.31.02) B.Colfax Avenue and Hill Street Improvements, Division B – Project No. 114-081B 1.Company: L. L. Geans Construction Co. 2.Change Order No.: 1 (Final) 3.Increase Amount: $2,697.60 4.Percent of Increase: 4.34% 5.Total Percent of Change: 12.65% GA.GDP.REA.M TJ.DJA.M ARY ILOT AVID ELOS LIZABETH ARADIK HERESE ORAU AMES UELLER Page 2 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION July 7, 2016 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 6.Revised Contract Amount: $64,801.60 7.Funding: RWDA TIF (429.1050.460.31.02) 7.AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A.Memorandum of Understanding – Indiana Michigan Power Company 1.Description: South Bend One-Way to Two-Way Street Conversion B.Contract Renewal - Kaseya 1.Description: Desktop Management/Virus Protection Software Renewal 2.Amount: $50,224.65 for three years 3.Funding: IT Operational (404.0672.415.36.04) C.MWH Americas, Inc. 1.Description: CSO LTCP Reassessment Phase 1C 2.Amount: $430,000 3.Funding: 2012 Sewer Bond (661.0621.415.4205) D.Amendment to Award Memo – Marriott Hotel Site Development at Hall of Fame Phase I – Project No. 116-021 1.Description: Corrected Rieth Riley Bid Total from $897,806.32 to $3,979,610.00 E.Professional Services Agreement – Southeastern Security Consultants, Inc. (SSCI) 1.Description: Background Screenings 2.Amount: $18.50 per applicant 3.Funding: Various Accounts F.Contract – DLZ 1.Description: Inspection Services for Marriott Site Development at Hall of Fame, Phase I, Project No. 116-021 2.Amount: TBD 3.Funding: RWDA TIF G.Professional Services Agreement – Arcadis 1.Description: Lead and Copper Rule and Capital Improvement Plan Assistance On-Call Agreement 2.Amount: $150,000 3.Funding: Water Works (620.0640.658.31.06) 8.LICENSES AND PERMITS A.Block Party – Residential 1.Applicant: Emee Miller a)Event: Wayne St. Block Party b)Location: E Wayne St. from Eddy to Sunnyside c)Date/Time: July 31, 2016; 3:00 p.m. to 6:00 p.m. GA.GDP.REA.M TJ.DJA.M ARY ILOT AVID ELOS LIZABETH ARADIK HERESE ORAU AMES UELLER Page 3 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION July 7, 2016 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 d)Favorable Recommendations 2.Applicant: Reverend Derrick Gene Weaver a)Event: St. Paul Bethel Baptist Church b)Location: Lindsey St. from Scott to Leland c)Date/Time: July 23, 2016; 10:00 a.m. to 2:00 p.m. d)Favorable Recommendations B.Block Party – Non-Residential 1.Applicant: Sam Centellas (La Casa de Amistad) a)Event: West Side Wednesday b)Location: Liberty from Western to W Jefferson c)Date/Time: July 20, 2016/ 1:00 p.m. to 10:00 p.m. d)Favorable Recommendations 2.Applicant: Carissa McNeil - KRG Eddy St Commons a)Event: Coffee and Cars b)Location: Eddy St. from Napoleon to Angela c)Date/Time: July 23, 2016/ 6:00 a.m. to 1:00 p.m. d)Favorable Recommendations C.Sidewalk Café 1.Applicant: Vegetable Buddies a)Location: 129 N Michigan b)Days and Times: Wednesday and Thursday/ 4:00 p.m. to 12:00 a.m.; Friday and Saturday/ 4:00 p.m. to 2:00 a.m. c)Favorable Recommendations 9.TRAFFIC CONTROL DEVICES A.New Installation - Handicapped Accessible Parking Space Sign 1.Locations: a)1117 E Bowman Apt 2 not 2.All criteria has been met – recommend denial B.Removal – Existing No Parking Sign 1.Location: SW Corner of Esther St. and Mishawaka Ave. intersection 2.All criteria has been met C.New Installation – Two (2) No Parking Any Time Signs 1.Location: SW Corner of Esther St. and Mishawaka Ave. intersection 2.All criteria has been met 10.RATIFY BONDS A.Contractor Bonds 1.Wineland Construction & Concrete Specialist LLC, Approved Effective June 20, 2016 GA.GDP.REA.M TJ.DJA.M ARY ILOT AVID ELOS LIZABETH ARADIK HERESE ORAU AMES UELLER Page 4 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION July 7, 2016 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 B.Excavation Bonds 1.Asplundh Tree Expert Co., Approved Effective June 15, 2016 2.Jones Petrie Rafinski Corp., Approved Effective July 1, 2016 11.CLAIMS 12.PRIVILEGE OF THE FLOOR 13.ADJOURNMENT NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible. GA.GDP.REA.M TJ.DJA.M ARY ILOT AVID ELOS LIZABETH ARADIK HERESE ORAU AMES UELLER Page 5