The URL can be used to link to this page

Home My WebLink About06142016 Board of Public Works MeetingAGENDA REVIEW SESSION .JUNE 9. 2016 196 ATT T: Lm a M. Martin, Clerk REGULAR MEETING JLNE 14.2016 The Regular Meeting of the Board of Public Works was convened at 9:35 a.m. on June 14, 2016, by Board President Gary A. Gilot, with Board Members David Relos, Elizabeth Maradik, James Mueller, and Therese Dorau present. Also present was Board Attorney Michael Schmidt. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Ms. Maradik, seconded by Mr. Relos and carried, the Minutes of the Agenda Review Session, Regular Meeting and Claims Review Meeting of the Board held on May 19, May 24, May 31, and June 7, 2016, were approved. OPENING AND AWARD OF BIDS — LAFAYETTE FALLS SUBDIVISION PAVEMENT — PROJECT NO 115.086 (LRSA) This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri- County News, which were found to be sufficient. The following bid was opened and publicly read: WALSH & KELLY. INC 24358 State Road 23 South Bend, IN 46614 Bid was signed by: Dustin Hilary Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Five percent (5%) Bid Bond was submitted. Item Description No. Quantity i7uit Price Total 1 HMA Surface, Type B, 1-inch 1,317 TON $105.00 Amount 2 Milling $1.00 1430 SYS $5.00 $7,150.150.00 3 Adjust Stmetures to Grade 44 $1,000.00 $44,000.00 4 Adjust Water Valves to Grade 2 tEA $300.00 5 Furnish & install 6-inch Water Valve 2$600.00 $1,500.00 $3,000.00 BASE BID TOTAL $193,035.00 Upon a motionmade by Ms. Maradik, seconded by Mr. Relos and carried, the above bid was referred to Engineering for review and recommendation. After reviewing those bids, Mr. Roger Nawrot, Engineering, recommended that the Board award the contract to the sole responsive and responsible bidder Walsh & Kelly, Inc., 24358 St. Rd. 23, South Bend, Indiana 46614, in unit Prices, not to exceed the amount of $193,035. Therefore, Mr. Relos made a motion that the recommendation be accepted and the bid be awarded and the contract approved as outlined above. Ms. Maradik seconded the motion, which carried. OPENING OF BIDS — I/N TEK & UN KOTE SANITARY SEWER CHEMICAL STORAGE AND FEED FACILITIES — PROJECT NO. 114-051 UTILITIF,S WASTEWATER This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri- County News, which were found to be sufficient. The following bids were opened and publicly read: REGULAR MEETING JUNE 14 2016 197 INDUSTRIAL MAINTENANCE AND CONTRACT SERVICES L.P. 1739 Ridge Road Munster, IN 46321 Bid was signed by: William S. Laszlo Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or — Foundry Products was submitted. Five percent (5%) Bid Bond was submitted. Idf71 Item No. Descri tion Quanti Unit Total Amount I I N KOTE Lift Station 42 -Sage Lump Chemical Storage and Feed Facilities I Sum S89,050 2 I/N TEK Lift Station 42 - Geyer Lump Chemical Storage and Feed Facilities I Sum $89,050 Base Bid Total; $178,100.001 SELGE CONSTRUCTION CO.. INC. 2833 South 11 " Street Niles, MI 49120 Bid was signed by: James Boyles Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United. States Steel Products or Foundry Products was submitted. Five percent (5%) Bid Bond was submitted. BID: Item No. -Description Quantity Unit Total Amount 1 I/N KOTE Lift Station 42 - Sage UM bump Chemical Storage and Feed Facilities I Sum $83,800.00 2 I/N TEK Lift Station 92 - Geyer Lump Chemical Storage and Feed Facilities j I Sum $84,050.00 BaseBid'lotal: $167,850.00� Upon a motion made by Ms. Maradik, seconded by Mr. Relos and carried, the above bids were referred to Waste Water for review and recommendation, OPENING OF BIDS - WASTEWATER TREATMENT PLANT BELT FILTER PRESS NO, 3 REHABILITATION -PROJECT NO l 16.051 (UTILITIES WASTEWATER) This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri- County News, which were found to be sufficient. The following bid was opened and publicly read: ALFA LAVAL INC. 10470 Deer Trail Drive Houston, TX 77038 Bid was signed by: Ken Medlin Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Five percent (5%) Bid Bond was submitted. REGULAR MEETING JUNE 14, 2016 198 Item No, Description Quantity Unit Unit Price Total I Base Bid 1 LS 187,655.50 Amount $187,665A0 2 Allowance: Additional Refurbishment Items 1 LS $5,000.00 $5,000.00 Upon a motion made by Ms. Maradik, seconded by Mr. Relos and carried, the above bid was referred to Waste Water for review and recommendation. OPENING OF BIDS — WASTEWATER TREATMENT PLANT COMPRESSOR BUILDING ROOF REPLACEMENT —PROJECT NO.116-052 UTILITIES WASTEWATER This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri- County News, which were found to be sufficient. The following bid was opened and publicly read: DUDEK ROOFING & SHEET METAL INC. 1634 Franklin Street. South Bend, IN 46613 Bid was signed by: Gregory A. Dudeck Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Five percent (5014) Bid Bond was submitted. Item No. Description Quantity Unit Unit Unit Total Roof Replacement per plans and , Amount 1 specifications dated May 10, 2016, for work associated with Area A, 1 LS $248,800.00 — Area B, and Area C only ltcmate ABid Alternate Bid: Roof Replacement per 1 plans and specifications dated May 10, 2016, for work associated with 1 LS $49,500.00 Area D ottly. Unit Pricing Unit Png: Provide unit cost information for replacement of 1 damaged/cracked plastic roof drain accessories with cast iron roof drain I Each $4,800.00 $4,800.00 accessories by Josam or Upon a motion made by Ms. Maradik, seconded by Mr. Relos and carried, the above bid was referred to Waste Water for review and recommendation. OPENING OF BIDS — THREE (31, MORE OR LESS 2016 OR NEWER COMPACT FOUR DOOR SEDAN' AUTOMOBILES SPEC Y BUILDING DEPARTMENT CAPITAL LEASE) This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri- County News, which were found to be sufficient. The following bid was opened and publicly read: JORDAN AUTOMOTIVE GROUP 609 E. Jefferson Boulevard PO Box 370 Mishawaka, IN 46545 REGULAR MEETING JUNE 14, 2016 199 Bid was signed by: Debra Starkweather Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Ten percent (10%) Bid Bond was submitted. Description T Year/Make/Model Unit Price 4 Door Sedan 2016 Ford Focus SE $16,735.00 each Alternate# Description Cost Bi-Fuel or DedicatedCNG Conversion PER A -I : No EPA Certified System Available for CNG HTotat1 Estimated number of days for delivery from award date. 1 98 to 112 The Board noted the bidder did not include the CNG Conversion Alternate. Mr. George King, Purchasing, stated Joni" Automotive historically has not bid on CNG because they don't provide that alternate. Upon a motion made by Mr. Relos, seconded by Ms. Maradik and carried, the above bid was referred to Central Services and the Building Department for review and recommendation. OPENING OF BIDS — 2016 JANITORIAL/CLEANING SUPPLIES (SPEC Zl (VARIOUS) Ibis was the date set for receiving and opening of sealed bids for the above referenced supplies. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri- County News, which were found to be sufficient. Mr. (plot noted there were so many items — being bid on, the Board would read the names of the bidders and a bid tab would be posted following the meeting. The following bids were opened and the names of the bidders publicly read: INTERBORO PACKAGING CORPORATION 114 Bracken Road Montgomery, NY 12549 Bid was signed by: Chava Landon Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. No Bid Bond was required. UNIPAK CORP P. 0. Box 3000027 Brooklyn NY 11230 Bid was signed by: Brian Marcus Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding _ Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. No Bid Bond was required. KABELIN COMMERCIAL SUPPLY 512 Andrew Avenue LaPorte, IN 46350 Bid was signed by: Kristin Moss REGULAR MEETING JUNE 14, 2016 200 Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. No Bid Bond was required. Indiana Local Preference submitted. CENTRAL POLY CORP. 2400 Bedle Place Linden, NJ 07036 Bid was signed by: Andrew IIoffer Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment. for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. No Bid Bond was required. ALL AMERICAN POLY 40 Turner Place Piscataway, NJ 08854 Bid was signed by: Nikki Klein Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. No Bid Bond was required. HPPRODUCTS 4220 Saguaro Trail Indianapolis, IN 46268 Bid was signed by: Michelle Bates Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. No Bid Bond was required. .Indiana Local Preference submitted (Not Qualified for Local Preference) SOUTH BEND CHEMICAL 732 S. Michigan South Bend, IN 46601 Bid was signed by: Thomas Pennino Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. No Bid Bond was required. SANCO DISTRIBUTING INC 919 N. Olive Street South Bend, IN 46628 Bid was signed by: John Sanders Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted REGULAR MEETING JUNE 14, 2016 201 No Bid Bond was required. Local Business Preference submitted. HARTMAN JANITORIAL SUPPLY 824 E. Troy Avenue Indianapolis, IN 46203 Bid was signed by: Kris Feldhake Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding — Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. No Bid Bond was required. Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the above bids were referred to Central Services for a bid tab and review and recommendation. OPENING OF PROPOSALS — LAWN MAINTENANCE & MENTORSHIP PROGRAM (EDIT) Mr. Gilot advised that this was the date set for the receiving and opening of sealed Proposals for the above referenced project. The name of the following company submitting the sole proposal was read into the record: GREATER IMPACT LAWN CARE 615 Cushing St. South Bend, IN 466t6 Submitted by: Kory Lantz Mr. Gilot stated the proposal will be reviewed and scored based on a matrix system, by a team _ made up of City representatives. Upon a motion made by Ms. Maradik, seconded by Mr. Relos and carried, the above proposal was referred to Community Investment and Engineering for review and recommendation. EXTEND BID AWARD — SIX (61 MORE OR LESS 2016 OR NEWER 3/4 TON FOUR WHEEL DRIVE PICK UP TRUCKS (SPEC K) (PARKS DEPARTMENT CAPITAL) Mr. Jeffrey Hudak, Central Services, advised the Board that on February 23, 2016, bids were received and opened for the above referenced vehicles. On March 22, 2016 the Board awarded the bid to Gates Chevrolet, 636 West McKinley Avenue, Mishawaka, Indiana 46546 in unit prices. Mr. Hudak requested that the Board extend the award for two (2) additional trucks in the unit price amount of $29,054.00 each for a total of $58,108.00. Mr. John Martinez, Park Department, stated they were able to find additional funds to add the CNG option as requested by the Board at their Agenda Review Meeting. Therefore, Ms. Maradik made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Relos seconded the motion, which carried. AWARD BID — THIRTY-NINE (39) MORE OR LESS 2016 OR NEWER, ALL WHEEL DRIVE POLICE PATROL VEHICLES SPECS SUBJECT TO POLICE DEPARTMENT CAPITAL LEASE FUNDING) Mr. Jeffrey Hudak, Central Services, advised the Board that on April 26, 2016, bids were received and opened for the above referenced vehicles. After reviewing those bids, Mr. Hudak recommended that the Board award the contract to the lowest responsive and responsible bidder Bloomington Ford, Inc., 2200 South Walnut Street, Bloomington, Indiana 47401, in the base bid unit price amount of $23,961.35, plus Alternate A for twenty-seven (27) vehicles, for a total not to exceed 5979,420.65. Therefore, Ms. Maradik made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Relos seconded the motion, which carried. REGULAR MEETING .TUNE 14, 2016 202 AWARD BID — FIVE THOUSAND 5 000 MORE OR LESS UNIVERSAL/NESTABLE REFUSE CONTAINERS (SPEC X) (SUBJECT 'r0 SOLID WASTE CAPITAI LEASE FUNDING) Mr. Matt Chlebowski, Central Services, advised the Board that on May 24, 2016, bids were received and opened for the above referenced containers. After reviewing those bids, Mr, Chlebowski recommended that the Board award the contract to the lowest responsive and responsible bidder Pyramid Equipment, Inc., 211 South Prairie, Rolling Prairie, Indiana 46371, in unit prices not to exceed $150,000.00. Therefore, Mr. Reins made a motion that the recommendation be accepted and the bid be awarded as outlined above. Ms. Maradik seconded the motion, which carried. AWARD QUOTATION — LINE STOPS FOR OLIVE/SAMPLE VALVE REPLACEMENT — (WATER WORKS OPERATING Mr. Ed Herman, Water Works, advised the Board that on May 24, 2016, quotations were received and opened for the above referenced project. After reviewing those quotations, Mr. Herman recommended that the Board award the contract to the lowest responsive and responsible bidder, Culy Contracting, Inc., 5 Industrial Park Drive, P. 0. Box 29, Winchester, Indiana 47394, in unit prices, not to exceed the amount of $55,325.00. Therefore, Ms. Maradik made a motion that the recommendation be accepted and the quotation be awarded as outlined above. Mr. Relos seconded the motion, which carried.. REJECT PROPOSALS AND APPROVE REQUEST TO ADVERTISE FOR BIDS - FREMONT PARK SPLASH PAD (PARK BOND) In a memo to the Board, Attorney Michael Schmidt informed the Board that the proposals for this project need to be rejected after determining the project constitutes a "public works projeef' as it is an "improvement paid for out of a public fund or special assessment" to public property. He explained it was originally treated as a Request for Proposals. Mr. Schmidt requested the Board approve a request to advertise for bids and the project will be awarded based on lowest responsive and responsible bidder, rather than highest scoring proposal. Therefore, Ms. Maradik made a motion that the recommendation be accepted and the proposals be rejected and the project be advertised for bids as outlined above. Mr. Relos seconded the motion, which carried. _ APPROVE CHANGE ORDER NO. 1 — SOUTH BEND ONE-WAY TO TWO-WAY CONVERSION DIVISION A— PROJECT NO. 116-001 SSDATIF Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. 1 on behalf of Rieth-Riley Construction Co., Inc., 25200 State Road 23, South Bend, Indiana 46614, for a change in pavement materials with no change in. the Contract amount of $3,398,021.37. Upon a motion made by Ms. Maradik, seconded by Mr. Relos and carried, the Change Order was approved. APPROVE CHANGE ORDER NO. 1 — SOUTH BEND ONE-WAY TO TWO-WAY CONVERSION DIVISION B— PROJECT NO. 116-001 2015 TIF BOND Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. I on behalf of Rieth-Riley Construction Co., Inc., 25200 State Road 23, South Bend, Indiana 46614, for a change in pavement materials with no change in the Contract amount of S 16,321,642.00. Upon a motion made by Ms. Maradik, seconded by Mr. Relos and carried, the Change Order was approved. APPROVE CHANGE ORDER NO. 3 — WASTEWATER TREATMENT PLANT SECONDARY TREATMENT IMPROVEMENTS — PROJECT NO. 114-053 BOND) 2012 SEWER Mr. Gilot advised that Mr. Jacob Klosinski, Utilities, has submitted Change Order No. 3 on behalf of Thieneman Construction, Inc., 17241 Foundation Parkway, Suite 100, Westfield, Indiana 46074, indicating the Contract amount be increased by $91,038.50 for a new Contract sum, including this Change Order, in the amount of $11,986,221.75. Upon a motion made by Mr. Reins, seconded by Ms. Maradik and carried, the Change Order was approved. APPROVE PROJECT COMPLETION AFFIDAVIT — 2015 UTILITY CUT REPAIRS - PROJECT NO 11547-5 (SEWERS OPERATIONS AND MAINTENANCE) Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted the Project Completion Affidavit on behalf of Walsh & Kelly, Inc., 24358 State Road 23, South Bend, Indiana 46614, REGULAR MEETING JUNE 14, 2016 203 for the above referenced project, indicating a final cost of $292,000. Upon a motion made by Mr. Relos, seconded by Ms. Maradik and carried, the Project Completion Affidavit was approved. APPROVE PROJECT COMPLETION AFFIDAVIT — 2015/2016 ROAD SALT - PROJECT NO. 115-107 (MVH) Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted the Project Completion Affidavit on behalf of Cargill, Inc., 24950 Country Club Boulevard, Suite 450, North Olmsted, Ohio 44070, for the above referenced project, indicating a final cost of $569,851.68. Upon a motion made by Ms. Maradik, seconded by Mr. Relos and carried, the Project Completion --- Affidavit was approved. APPROVE PROJECT COMPLETION AFFIDAVIT — RUM VILLAGE NATURE CENTER ROOF REPT.ACF.MENT (PARK BOND) Mr. Gilot advised that Mr. John Martinez, Parks, has submitted the Project Completion Affidavit on behalf of R. Yoder Construction, LLC, 27453 CR69, Nappanee, Indiana 46550, for the above referenced project, indicating a final cost of $54,232.00. Upon a motion made by Mr. Relos, seconded by Ms. Maradik and carried, the Project Completion Affidavit was approved. ADOPT RESOLUTION NO. 28-2016 — A RESOLUTION OF THE BOARD OF PUBLIC WORKS FOR THE DISPOSAL OF SURPLUS PROPERTY Upon a motion rondo by Ms. Maradik, seconded by Mr. Relos and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO.28-2016 A RESOLUTION OF THE CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS FOR THE DISPOSAL OF SURPLUS PROPERTY WHEREAS, I.C. 36-9-6-1 gives the Board of Public Works of the City of South Bend the right and duty to have custody of, control of, use of, and dispose of in accordance with Indiana statutes, all real and personal property owned by the City of South Bend; and WHEREAS, the Common Council of the City of South Bend passedas amended on January 11, 1988, Ordinance No. 7847-88 which mandates the Board of Public Works of the City of South Bend to determine that the sidearm of a police officer who retires in good standing is surplus property and no longer useful to the City of South Bend; and WHEREAS, Officer Fred Eyster, retired from the South Bend Police Department after thirty-six (36) years of service, and the Board of Public Safety of the City of South Bend has determined that he retired in good standing; and WHEREAS, Officer Thomas Cameron, retired from the South Bend Police Department after twenty-three (23) years of service, and the Board of Public Safety of the City of South Bend has determined that he retired in good standing; and WHEREAS, I.C. 5-22-22-1 permits and establishes procedure for disposal of personal property which is no longer needed by the City and which is unfit for the purpose for which it was intended; NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bond that Smith & Wesson handguns, Serial Number HKB3674 and Serial Number HKB3827, are no longer needed by the City and are unfit for the purpose for which they were — intended and has an estimated fair market value of less than Five Hundred Dollars ($500.00) each. BE IT FURTHER RESOLVED that said property be disposed of and removed from the City inventory. Adopted this 14th day of June, 2016. CITY Or SOUTH BEND REGULAR MEETING JUNE 14, 2016 204 BOARD OF PUBLIC WORKS s/ Gary A. Gilot s/ David P. Relos s/ Elizabeth A. Maradik s/ Therese J. Donau sl James A. Mueller ATTEST: s/Linda M. Martin, Clerk ADOPT RESOLUTION NO. 29-2016 — A RESOLUTION OF THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND APPROVING THL' TRANSFER OF REAL PROPERTY TO THE SOUTH BEND REDEVELOPMENT COMMISSION — NF.WMAN CENT F,R Upon a motion made by Mc Relos, seconded by Ms. Maradik and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 29-2016 A RESOLUTION OF THE BOARD OFI PUBLIC WORKS OF THE CITY OF SOUTH BEND APPROVING THE TRANSFER OF REAL PROPERTY TO THE SOUTH BEND REDEVELOPMENT COMMISSION WHEREAS, the City of South Bend, Indiana, Board of Public Works (the `Board") has custody of and may maintain and dispose of all real property owned by the City of South Bend, Indiana (the "City") pursuant to Ind. Code 36-9-6-3: and WHEREAS, the Board holds certain real property located in the City, comprised of a building and surrounding land, commonly known as the Newman Center and more particularly described in attached Exhibit A (the "Property"); and WHEREAS, the South Bend Redevelopment Commission, the governing body of the City of South Bend, Indiana, Department of Redevelopment (the "Commission"), exists and operates pursuant to Ind. Code 36-7-14 (the "Act"); and WHEREAS, the Board desires to convey the Property to the Commission pursuant to Ind. Code 36-1-11-8 for the purpose of making the Property available for re -use and redevelopment in accordance with the Commission's purposes and powers under the Act; and WHEREAS, on .June 13, 2016, the Commission adopted its Resolution No. 3339 approving the Board's conveyance of the Property to the Commission and appointing representatives to accept and record the deed(s) received from the Board. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND AS FOLLOWS: The Board approves the conveyance of the Property to the Commission. 2. The Mayor and the City Clerk, or the duly authorized designee(s) of each, are authorized and instructed to execute and attest, respectively, a quit claim deed in the form attached hereto as Exhibit B conveying all right, title, and interest in the Property to the Commission. 3. The Board authorizes Member David Relos to act on behalf of the Board in delivering the quit claim deed to the Commission and executing any other document required to effect the Board's conveyance of the Property to the Commission. 4. This Resolution will be in full force and effect upon its adoption. ADOPTED at a meeting of the Board of Public Works of the City of South Bend, Indiana, held on June 14, 2016, at 1308 County -City Building, 227 West Jefferson Boulevard, South Bend, Indiana 46601. REGULAR MEETING JUNE 14.2016 205 Adopted this 14th day of June, 2016. ATTEST: s/Linda M. Martin, Clerk CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/ Gary A. Gilot s/ David P. Relos s/ Elizabeth A. Maradik s/ Therese J. Doran s/ James A. Mueller — ADOPT RESOLUTION NO. 30-2016 — A RESOLUTION OF THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA, APPROVING THE MASTER LEASE -PURCHASE AGREEMENT, THE ADDENDUM, AND RELATED SCHEDULES WITH PNC EOUIPMENT FINANCE, LLC Upon a motion made by Mr. Relos, seconded by Ms. Maradik and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO.30-2016 A RESOLUTION OF THE BOARD OF PUBLIC WORKS FOR THE CITY OF SOUTH BEND, INDIANA APPROVING THE MASTER EQUIPMENT LEASE -PURCHASE AGREEMENT, THE ADDENDUM AND RELATED SCHEDULES WITH PNC EQUIPMENT FINANCE, LLC WHEREAS, the City of South Bend Board of Public Works ("Board") is the contracting body for the City of South Bend, Indiana ("City") and the Board has the authority under the laws of Indiana to purchase, acquire and lease property; and WHEREAS, the Board have determined that a need exists for the purchase and subsequent financing of certain property for the benefit of the City's operation; and WHEREAS, in order to acquire such property, the Board has entered into a certain Master Equipment Lease -Purchase Agreement, an Addendum and Related Schedules including the Escrow Agreement with PNC Equipment Finance, LLC in the form attached and incorporated hereto at Exhibit A; and WHEREAS, time is of the essence in this matter. NOW, THEREFORE, BE IT RESOLVED by the City of South Bend Board of Public Works as follows: 1. The Master Equipment Lease -Purchase Agreement, the Addendum and Related Schedules including the Escrow Agreement substantially in the form and substance submitted as of this meeting with PNC Equipment Finance, LLC is hereby approved. 2. The Board hereby authorizes John Murphy, in his capacity as Controller of the City of South Bend, Indiana to act on behalf of the Board in executing any documents to effect the intent of the Board in connection with the Master Equipment Lease -Purchase Agreement with PNC Equipment Finance, LLC. 3. This Resolution shall be in full force and effect after its adoption by the City of South Bend Board of Public Works. ADOPTED at a meeting of the Board of Public Works of the City of South Bend, Indiana held on June 14, 2016, at 1308 County -City Building, 227 West Jefferson Boulevard, South Bend, Indiana 46601. CITY OF SOUTII BEND BOARD OF PUBLIC WORKS s/ Gary A. Gilot REGULAR MEETING JUNE 14, 2016 206 s/ David P. Relos s/ Elizabeth A. Maradik s/ Therese J. Dorau sl James A. Mueller ATTEST: s/LindaM. Martin, Clerk APPROVAL OF AGREEMENTS/CONTRACTS/PROPOSALS./ADDENDA The following Agreements/Contmets,Proposals/Addenda were submitted to the Board for approval: Type Business Description AmounU Motion/ Professional University of Provides Le al Guidance to g Fundin $66,250 Second - Maradik/Relos Services Notre Dame Approved Applicants to Utilize (EDIT) Agreement on behalf of the Tax Sale Process for Notre Dame Property Acquisition Clinical Law Center Real Property Transfer Northeast Transfer 803 N. Notre Dame $1.00 ReloslMaradik Neighborhood Avenue to NNRO Agreement Revitalization _ Or anization Amendment No. 3 to CHA Consulting, 'Redirects Costs of Unused Design as to Construction No Change ReloslMaradik Professional Inc. Phase Services for East Bank (REDA TIF) Services Phase 5 Stotm Sewer Agreement Se aration Project Extension of Professional Kristopher Priemer Extend Consulting Agreement $65/hour Maradik/Relos June 1, 2016 through August NTE Services 31, 2016. $12,000 A eement COJT) Response to Offer Grand. River Wastewater Treatment Plant- $SQ,000 Maradik/Relos of Construction Digester No. 2 Upgrade and (2012 Resolution Digester Gas Cleaning, Project Sewer No.111-029 Settlement Letter Bond) Request Memorandum University of Process for Transfer of FERC N./A Relos/Maradik of Notre Dame Exemption to Notre Dame and Mr. Gilot Understanding to establish Protocols to Recused - Coordinate the Design, himself Construction, and Operation of a Hydroelectric Power Station Memorandum Indiana & Above and Below Ground N/A Tabled of Understanding Michigan Electric Work conducted by I&M for Smart Streets Project ReloslMaradik Com any APPROVAL OF PERMIT AND LICFNSE APPLICATIONS The followtne Dermit and licence - Applicant - ---- - Description Residential Block Party: wocuwu Date/Time June 22 & 23, wr ap Iovai: Location Black Oak from Oak Motion Maradik/RCarrieelos Stephen M. Hayes Wooded 2016; 5:30 Park to Scottswood Estates Annual p.m.-8:30 p.m. Toe Cream Social Victor & Residential Block 7uly 2, 2016, Bonds Ave. from Olive Maradik/Relos Lois Steward Party: 2nd Annual 11:00 a.m: 8:00 St, to Meade St. Block Party .m. Flom Cole Residential Block July 4, 2016; Brookfield St. from Maradik/Relos Party: 4'" of July 10:00 a.m.-8:00 Keller St. to Marquette Block Party m. Blvd. REGULAR MEETING JUNE 14, 2016 207 KRG Eddy Non -Residential June 25, 2016; Eddy St. from Angela Maradik/Relos Street Block Party: 9:00 a.m.-2:00 Blvd. to Napoleon St. Commons Family Fun Day p.m. Malkah Procession: June 26, 2016; 605 E. Eckman to 2516 Maradik/Relos Harris Elias -Harris 6:00 p.m.-6:45 S. Twyckenham Dr. Subject to Wedding p.m. and 9:45 Participants p.m: 10:15 p.m. staying on Sidewalks and Obeying Traffic Laws South Bend Procession: Kids July 9, 2016; Wall StStreet, Green -lawn Maradik/Relos Park Triathlon 5:30 a.m.-11:00 Ave., Belmont St., Department a.m. Southwood Rick Kring Procession: St. July 2, 2016; Lafayette Blvd. to Maradik/Relos Joseph County 4H 7:00 a.m. to Colfax Ave. to Fair Parade 2016 11:30 a.m. Williams St. Peter Sidewalk Sale June 3, 10, 17, 125 N. Michigan St.; Maradik/Relos McCormick Permit: Dismas 24; July 1, 8, McCormick's Coney House Jewelry & 15, 22, 29; Island Home Decor Sale August 5, 12 19 and 26; 10:30 a.m.-2:00 p.m. Thomas License: June 24, 2016- 3710 Portage Road; Mamdik/Rclos Short Transient July 5, 2016; Walmart Parking Lot Merchant 10:00 a.m.- Renewal: TNT 10:00 P.M. Fireworks Sales BOAZ Used License: Open Air Monday 224 East Monroe; Back Maradik/Relos Merchandise, Business: through of Business LLC Furniture & Saturday; 8:00 Housewares Sales a.m. — 6:00 p.m. TABLE APPROVAL OF REVOCABLE PERMIT FOR ENCROACHMENT — SOUTH BEND JUNIOR ACADEMY WAY -FINDING SIGNS Mr. Gilot stated a Revocable Permit application has been received for the purpose of allowing four (4) way -finding signs to be installed in the right-of-way at Ironwood Dr. and Altgeld St. facing north and south, and Altgeld St. and York St. and Twyckenham Dr. Mr. Gilot noted the Fire Department and Area Plan Commission had concerns about the signs obstructing the view of on -coming traffic. Ms. Maradik and Mr. Roles agreed, noting the signs size. Mr. Rclos suggested the number of signs should be limited also. Mr. Gilot suggested the Engineering Department work with the applicant on the size and locations and the Board table the request for now. Upon a motion made by Mr. Gilot, seconded by Ms. Maradik and carried, the Encroachment and Revocable Permit application was tabled for further review by the Engineering Traffic Division. AMENDED IRREVOCABLE STANDBY LETTER OF CREDIT Mr. Corbitt Kerr, Division of Engineering, submitted the following amended irrevocable Letter of Credit to the Board and recommended approval: IRREVOCABLE STANDBY LETTER OF CREDIT NO • 18124751 00 000 ISSUED BY: PNC Bank FOR: Tampico Developments, LLC for Crescent Oaks Subdivision AMOUNT: $423,148 AMENDMENT: Rescind Previous Non -Extension Notice and set Expiration Date to April 11, 2017 IMPROVEMENT: Storm Sewer, Water, Road, Retention Basin and Sanitary Sewer System Extensions Improvements Mr. Relos made a motion that the Amended Letter of Credit, as outlined above, be approved. Ms. Maradik seconded the motion, which carried. APPROVE/DENY TRAFFIC CONTROL DEVICES REGULAR MEETING JUKE 14 2016 208 Upon a motion made by Mr. Relos, seconded by Ms. Maradik and carried, the following traffic control devices were approved: NEW INSTALLATION: Handicapped Accessible Parking Space Signs LOCATION: a) 220 Hammond Place b) 1138 North Elmer c) 1409 West Western Avenue d) 1162 East Indiana REMARKS: All criteria has been met. Upon a motion made by Ms. Maradik, seconded by Mr. Relos and carried, the following traffic control device was denied: NEW INSTALLATION: Handicapped Accessible Parking Space Sign LOCATION: 1749 S. Vernon Street REMARKS: Recommend Denial; Property has Good Access with Driveway Upon a motion made by Mr. Relos, seconded by Mr. Mueller and carried, the following traffic control devices were approved: NEW INSTALLATION: Do Not Enter (2); One Way (4) LOCATION: 1500 and 1600 Blocks of the Business Alleys South of Mishawaka Avenue REMARKS: Recommend 1500 Block of Alley to be Designated One Way West and the 1600 Block of Alley to be Designated One -Way East Ms. Pam Claeys, River Park West Neighborhood, asked how enforcement happens on these new signs. Mr. Gilot suggested it would be good to send letters to all affected neighbors and noted the City depends on the public to follow traffic laws. He added the Police Department has bigger issues to deal with and probably wouldn't consider monitoring this a top priority, especially without staff to cover it. Ms. Claeys stated all of the neighbors have been involved in this request and are aware of the new sign installations. Upon a motion made by Ms. Doran, seconded by Mr. Mueller and carried, the following traffic control device was approved: NEW INSTALLATION: No Parking Anytime LOCATION: South Side of Marion Street, between Lafayette Boulevard and Main Street in Single Eastbound Lane and Taper Section REMARKS: Vehicles are continuously parked in the single lane and taper section of Marion Street, causing unsafe traffic movements as they encroach into travel lanes Upon a motion made by Mr. Relos, seconded by Ms. Maradik and carried, the following traffic control device was approved: NEW INSTALLATION: Speed Limit 25 mph LOCATION: Howard Street and St. Louis Intersections :a1V1V DVIV LD Ms, Donna Hanson, Division of Engineering, recommended that the following Contractor and Excavation Bonds be ratified nnrsiiant to , n� -- __ Business __-. Bond Type au.l 1muusud as Ionows: Approved/ E Released ffective Date Marc Todd Concrete Desi ns Contractor Approved 8/2016 Kemna Restoration & Construction, Excavation Approved 412016 Inc. R&R Visual Incorporated Excavation A proved /2016 DMTM, Inc. Excavation A roved /2016 REGULAR MEETING JUNE 14. 2016 209 Mr. Relos made a motion that the Bonds approval as outlined above be ratified. Ms. Maradik seconded the motion, which carried. APPROVE CLAIMS Mr. Relos stated that a request to pay the following claims in the amounts indicated has been received by the Board; each claim is fully supported by an invoice; the person receiving the goods or services has approved the claims; and the claims have been filed with the City Fiscal Officer and certified for accuracy. Name Amount of Claim Date City of South Bend $11473,545.40 06/14/2016 U. S. Bank National Association, Re u sition No. 32 $839,745.86 06/10/2016 U. S. Bank National Association, Requisition No. 33 — American Structurepoint $89,641.62 06/10/2016 U. S. Bank National Association, Requisition No. 6 - Gates Chevy World $39,677 06/14/2016 U. S. Bank National Association, Requisition No. 10 — Midwest Meter, Inc. $44,343.90 06/14/2016 Therefore, Mr. Relos made a motion that after review of the expenditures, the claims be approved as submitted. Ms. Maradik seconded the motion, which carried. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Ms. Maradik, seconded by Mr. Relos and carried, the meeting adjourned at 10:31 a.m. BOARD OF PUBLIC S Gary A. Gilot, President David P. Relos, Me her l Ja Elizabeth A. Maradik, Member Therese J. Dorad, MWnber �4 James Y. Mueller, Member ATT T: \Linda M. Martin, Cle k_-�=